Official UK procurement notice
Y21027 - Employee Support Services and Benefits
Authority: Kent County Council (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionKCS Professional Services, acting for and on behalf of Kent County Council (KCC) to create
a national, user friendly, time and cost effective Framework Agreement for the supply of
Employee Support Services and Benefits. Associated Services may extend beyond the scope
of the Services purchased and may include areas such as End User support, integration and
training.
The Framework Agreement will be split into 3 LOTs:
- LOT 1 – Occupational Health Services
- LOT 2 – Employee Assistance Programmes
- LOT 3 – Employee Benefits
CPV: Health services
How this framework works
From the published notice- Bids received
- 4 bids received · 10 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Occupational Health ServicesAwarded
- LOT 1 – Occupational Health Services
To include, but not be limited to:
o Telephone support services
o Attendance management advice
o Attendance at case conference/reviews/court/tribunal
o Ill health retirement
o Vaccinations
o Alcohol and drugs tests
o Specialist health surveillance
o Employee health surveillance (height, weight, BP, BMI etc.)
Workstation and workplace assessments
o Pre-employment screening and medicals
Lot #2Employee Assistance Programmes (EAP)Awarded
- LOT 2 – Employee Assistance Programmes
To include, but not be limited to:
o Counselling support (group or individual)
o Mediation
o Bullying and harassment support
o Whistleblowing services
o Debt support services
o Legal services
o Cognitive behaviour therapy
Lot #3Employee BenefitsAwarded
- LOT 3 – Employee Benefits
To include, but not be limited to:
o Childcare vouchers
o Leisure facility discounts
o Retail store discounts and promotions
o Learning and development programme
o Payroll giving scheme
o Reward and recognition scheme
o Green car scheme
o Cycle to work scheme
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Occupational Health Services | 70% | 30% | |
| 2 · Employee Assistance Programmes (EAP) | 70% | 30% | |
| 3 · Employee Benefits | 100% | — |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Y21027 - Employee Support Services and Benefits” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Aug 2021, 16:29 BST
- Last source update
- 24 Dec 2021, 10:20 GMT
- Award evaluation window
- 9 Aug 2021 – …
- Authority reference
DN554824- FTS notice number
2021/S 000-032299- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c431Find a Tender
Publisher note: All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, Affiliates and associates of, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. The Framework Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Participating Authorities and Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: https://www.registers.service.gov.uk/registers https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England http://www.police.uk/forces.htm https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.police.uk/dyfed-powys/ https://www.police.uk/gwent/ https://www.police.uk/north-wales/ https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 https://stjohn.gg/ CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/ Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority, its Affiliates and/or Participating Authorities, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.
How it was run
Official notice- Appointment period ends
- 24 Aug 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 9 Aug 2021, 14:10 BST
Timeline
9 Aug 2021 → 24 Dec 2021 · 3 dates- Bids opened9 Aug 2021, 14:10 BST
- Admission / appointment period endsperiod end, not a bid countdown24 Aug 2021, 14:00 BST
- Notice published24 Dec 2021, 10:20 GMT
Notice history
3 events · 3 releases on Find a Tender · since 3 Aug 2021- Deadline moved to 24 Aug 2021, 14:00 BST3 Aug 2021, 16:29 BST+15 days · was 9 Aug 2021, 14:00 BST
- Status changed to complete24 Dec 2021, 10:20 GMT
- Buyer details updated24 Dec 2021, 10:20 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineDate · IV.2.2 | 9 Aug 2021 | 24 Aug 2021 | +15 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Occupational Health Services
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-10
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-11
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-12
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Occupational health Services
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-3
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-4
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-5
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Employee Assistance Programmes
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-7
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-8
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Contract 032299-2021-Y21027-9
- Signed
- 24 Dec 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Occupational Health Services | 5bids · 5 electronic · 4 from abroad | 4 | — | £0 – £50,000,000 |
| 2 · Employee Assistance Programmes (EAP) | 4bids · 4 electronic | 4 | — | £0 – £5,000,000 |
| 3 · Employee Benefits | 4bids · 4 electronic | 2 | — | £0 – £5,000,000 |
| Whole notice | 4bids · 4 electronic | 4 | — | £0 – £50,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Commercial Services Kent LtdReview body
Framework contractors & participating bidders
12 commercial parties on the notice- Health Assured LtdFramework contractor
- Health Management LtdFramework contractor
- Innovate Healthcare Management LtdFramework contractor
- KML Occupational Health LtdFramework contractor
- Kays Medical LimitedFramework contractor
- Kays Medical LtdFramework contractor
- OH Works LtdFramework contractor
- Personal Group Holdings PLCFramework contractor
- Reward Gateway LtdFramework contractor
- SME HCI (Trading as Vivup)Framework contractor
Show 2 more suppliers
- SME HCI (Trading as Vivup)Framework contractor
- The MCL Group Int LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.