www.phoenixenergyni.com · UK public procurement notice

• How the procedure runs: Phoenix Energy Services Ltd (PES), part of the Phoenix Energy Group of Companies, are seeking to appoint a number of sub-contractors to assist with both planned asset maintenance and, in some instances, emergency response services. Whilst there exists an in-house labour force, the sub-contractors to which this opportunity relates may be required to be called upon to complete those service demands which exceed the capacity of the in-house labour force. To this end no minimum nor maximum volume of service requirement can be guaranteed through the publication of this tender opportunity. However, when peaks in demand do materialise, the sub-contractors may be called upon in an order dependent upon the skillsets available and the commercial terms agreed. Sub-contracts shall be in the form of an Agreement that will be applicable over a specified term/contract period. Agreements shall only be awarded following conclusion of a tender process the key stages of which are as follows: 1. A select list for tender shall be drawn up following a pre-qualification process. Potential Applicants for this process must first complete, and submit by the due date, the Pre-qualification Questionnaire (PQQ) that is issued with this Tender Notice. Requests to participate in the form of a completed Pre-qualification Questionnaire must be submitted before 12 noon on, or before, Thursday 8th January 2026. 2. There shall be 2 Lots to select from: a. Lot 1 (also referred to as Category A) consists of service requirements to both Domestic and Industrial & Commercial only. An optional emergency response service may also be included with this category. b. Lot 2 (also referred to as Category B) consists of service requirements to Domestic premises only. 3. Those Applicants that successfully pass the PQQ stage shall be invited to make a formal offer through completion and submission of the Invitation to Tender (ITT) document issued by PES via eSourcingNII – the draft of which is included with this Tender Notice for information purposes only. 4. The final version of the ITT shall contain the relevant instructions to facilitate completion along with the evaluation methodology for scoring. The document shall also contain the proposed terms & conditions under which the required services may be delivered; the scope of services requirements and a pricing schedule to be completed. The date for submission of the completed ITT shall also be stipulated in this document. 5. Upon receipt of compliant tender offers PES shall firstly carry out a desktop evaluation. Scoring shall be applied to these offers with a view to whittling down numbers should a significant (in excess of 10%) of a gap exist between the established scores. Those highest scoring Tenders shall be invited to proceed to the next stage of the process which will involve clarification/ negotiations. 6. Negotiations may take place on a face-to-face basis or online - the purpose being that of further clarification on the part of both Parties - i.e. to ensure that the Tenderers offer appropriately reflects the requirements and expectations of PES. 7. If deemed appropriate, Best And Final Offers (BAFO) may be sought. These shall be utilised to conclude the evaluation process. 8. Assessment summaries shall be issued to all Tenderers following which an Award Notice will be published. 9. If appropriate to do so, contracts shall be awarded no earlier than 8 days following publication of the Award Notice. The above Steps (1. to 9.) shall be anticipated to take place over a four-to-five-month period. The process is scheduled to be concluded in April 2026.

CPV: Gas appliance maintenance services

Type

Closed framework

Call-offs

call-offs may be awarded directly or by further competition

Places

up to 5 suppliers

Framework period

2 yrs · up to 8 yrs from 15 Apr 2026

Supplier levy on call-offs (max %)

Not applicable.

Every one of these 2 lots carries the same published figure, £3,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Procedure method

Open procedure

Legal basis

CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Utilities

Commercial structure

Framework agreement

Who may use this agreement

Not stated in the notice; call-off rights may be limited to the establishing authority

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

16 Dec 2025, 10:29 GMT

Last source update

29 Apr 2026, 15:26 BST

Award evaluation window

Submission end – 25 Mar 2026

FTS notice number

2025/S 000-083196

Latest notice

Tender notice (UK4)

Classification (CPV)

Gas appliance maintenance services

Delivery area

UKNorthern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-05f65b Find a Tender

How it runs

Phoenix Energy Services Ltd (PES), part of the Phoenix Energy Group of Companies, are seeking to appoint a number of sub-contractors to assist with both planned asset maintenance and, in some instances, emergency response services. Whilst there exists an in-house labour force, the sub-contractors to which this opportunity relates may be required to be called upon to complete those service demands which exceed the capacity of the in-house labour force. To this end no minimum nor maximum volume of service requirement can be guaranteed through the publication of this tender opportunity. However, when peaks in demand do materialise, the sub-contractors may be called upon in an order dependent upon the skillsets available and the commercial terms agreed. Sub-contracts shall be in the form of an Agreement that will be applicable over a specified term/contract period. Agreements shall only be awarded following conclusion of a tender process the key stages of which are as follows:

1. A select list for tender shall be drawn up following a pre-qualification process. Potential Applicants for this process must first complete, and submit by the due date, the Pre-qualification Questionnaire (PQQ) that is issued with this Tender Notice. Requests to participate in the form of a completed Pre-qualification Questionnaire must be submitted before 12 noon on, or before, Thursday 8th January 2026.
2. There shall be 2 Lots to select from:

a. Lot 1 (also referred to as Category A) consists of service requirements to both Domestic and Industrial & Commercial only. An optional emergency response service may also be included with this category.

b. Lot 2 (also referred to as Category B) consists of service requirements to Domestic premises only.

3. Those Applicants that successfully pass the PQQ stage shall be invited to make a formal offer through completion and submission of the Invitation to Tender (ITT) document issued by PES via eSourcingNII – the draft of which is included with this Tender Notice for information purposes only.
4. The final version of the ITT shall contain the relevant instructions to facilitate completion along with the evaluation methodology for scoring. The document shall also contain the proposed terms & conditions under which the required services may be delivered; the scope of services requirements and a pricing schedule to be completed. The date for submission of the completed ITT shall also be stipulated in this document.
5. Upon receipt of compliant tender offers PES shall firstly carry out a desktop evaluation. Scoring shall be applied to these offers with a view to whittling down numbers should a significant (in excess of 10%) of a gap exist between the established scores. Those highest scoring Tenders shall be invited to proceed to the next stage of the process which will involve clarification/ negotiations.
6. Negotiations may take place on a face-to-face basis or online - the purpose being that of further clarification on the part of both Parties - i.e. to ensure that the Tenderers offer appropriately reflects the requirements and expectations of PES.
7. If deemed appropriate, Best And Final Offers (BAFO) may be sought. These shall be utilised to conclude the evaluation process.
8. Assessment summaries shall be issued to all Tenderers following which an Award Notice will be published.
9. If appropriate to do so, contracts shall be awarded no earlier than 8 days following publication of the Award Notice.

The above Steps (1. to 9.) shall be anticipated to take place over a four-to-five-month period. The process is scheduled to be concluded in April 2026.

Requests to participate (first stage)

8 Jan 2026, 12:00 GMT

Appointment period ends

8 Jan 2026, 12:00 GMT

Clarification deadline

2 Jan 2026, 12:00 GMT

Electronic submission

Allowed

Accepted languages

en

Supplier levy on call-offs (max %)

call-off levy · Not applicable.

2 suppliers are admitted to this framework without individual award values or dates; the JSON mirror lists them.