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Published 23 Jan 2026, 10:42 GMT

Official UK procurement notice

Worcester Event Security & Stewarding

Official notice

Authority: Worcester City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG12)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT4% above published estimate
Submissions closed 20 Feb 2026awarded 3 Mar 2026
Awarded to Event Support Team Limited
Contract term 3 yrsends 5 Apr 2029 · up to 5 Apr 2030 with extensions · starts 6 Apr 2026

What is being bought

Published requirement description

Provision of Event Security and Stewarding.

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£500,000
Contract period: 6 Apr 2026 – 5 Apr 2029 (3 yrs) · up to 5 Apr 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Contract includes event stewarding and security for un planned ad hoc events. · Option to extend for a further 12 months.
79952000 Event services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Suitability assessment questionnaire is included in the invitation to tender pack.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: Q.A1 Event delivery (20%) Q.A2 Recruitment, training, continuity of service and provision of suitably qualified and experienced personnel (10%) Q.A3 Evidence of providing services for other events (15%) Q.A4 Communication (10%) Q.A5 Evidence of ability to respond quickly should problems arise during an event (5%) Q.A6 Added Social Value (10%)
  • Price
Conditions of participation1
  • Condition of participation

    Suitability assessment questionnaire is included in the invitation to tender pack.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jan 2026, 10:42 GMT
Last source update
21 May 2026, 15:15 BST
Authority reference
DN804035
FTS notice number
2026/S 000-006079
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-060d0f Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Feb 2026, 12:00 GMT
Clarification deadline
6 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Council is using the Proactis Procurement Portal for the Procurement Process: procontract.due-north.com/Login ↗ ("the Procurement Portal").

Timeline

23 Jan 2026 → 21 May 2026 · 5 dates
  1. Tender notice published271 days ago
    23 Jan 2026, 10:42 GMT
  2. Clarification questions by257 days ago
    6 Feb 2026, 12:00 GMT
  3. Submission deadline243 days ago
    20 Feb 2026, 12:00 GMT
  4. Contract starts198 days ago
    6 Apr 2026, 00:00 BST
  5. Latest notice published153 days ago
    21 May 2026, 15:15 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 Jan 2026
  1. Tender notice published
    23 Jan 2026, 10:42 GMT
    UK4
  2. Contract details notice published
    21 May 2026, 15:15 BST
    UK7
  3. Status changed to complete
    21 May 2026, 15:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £520,0001 contract exc. VAT
Contracts signed 1latest 3 Mar 2026
Awarded toValueDateStatus
Event Support Team LimitedSME£520,000 †—Awarded

Contracts

  • Worcester Event Security & Stewarding · Event Support Team LimitedSME

    Signed
    3 Mar 2026
    Value
    £520,000
    Period
    6 Apr 2026 – 5 Apr 2029 · up to 5 Apr 2030 with extensions
    Status
    active
    Extensions
    Option to extend for a further 12 months.
    Options
    The right to additional purchases while the contract is valid. Contract includes event stewarding and security for unplanned ad hoc events.

Contracting authority & participating public bodies

Worcester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCP-1821-QDRP The Guildhall, High Street, Worcester, West Midlands, WR1 2EYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • EVENT SUPPORT TEAM LTDAwarded supplierGB-COH: 09025788GB-PPON: PCBZ-9928-TLJR Fulford House, Leamington Spa, West Midlands, CV32 4EAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender