Official UK procurement notice
Woodard Academies Trust (Polam Hall and Kings Priory Schools) ~ Food & Beverage Purchasing Services
Authority: Woodard Academies Trust (Education)
What is being bought
Published requirement descriptionWoodard Academies Trust consist of six academies with varied UK geography. Woodard Academies trust is also part of the wider Two of its schools, Polam Hall School and Kings Priory School, both large academies in the north east of England require a tender of purchasing food, beverage and consumables to support their self-operated catering operations.
CPV: Food, beverages, tobacco and related products
The lotProcurement structure
single lot · value publishedLot #1Woodard Academies Trust consist of six academies with varied UK geographyPublished value£1,200,000
Woodard Academies Trust consist of six academies with varied UK geography. Woodard Academic trust is also part of the wider Two of its schools, Polam Hall School and Kings Priory School, both large academies in the north east of England require a tender of purchasing food, beverage and consumables to support their self-operated catering operations.
The schools are both large through schools with pupils from 4+ through to sixth form.
Please note that some of the other academies within the trust also self-operate catering but are not in scope for this exercise, although there is potential for organic growth within these schools in the future.
The aim of the Trust is run an ITT to market test the quality, price, sustainability and value which will include food, beverage, disposables, cleaning equipment and another other related categories. The current expected in year purchasing value is around £400k and the forward contract term will start with a term of three years.
The school is looking for a service provider capable of providing a dedicated, professional and consistent purchasing service from supplier selection and due diligence, through to point of order, delivery and invoice reconciliation with robust and responsive management support and efficient recipe management support. Due to the current market conditions a focused methodology that underpins management of price increases will be a fundamental part of the bid.
The incumbent service provider has managed the contract for 8 + years.
The key expectations of the process are that the successful bidder will provide either from its own capability or with relevant partners:
•A robust supply chain with a mix of local and regional/ national suppliers
•An efficient P2P system which assures compliance at each stage of the purchasing process
•A recipe management system that can help design, evaluate and help the schools comply with labelling, allergen management and any retail requirements
•A platform for evaluation, management reporting and insight into pricing, supplier performance and compliance that adds value, clarity and gives quality assurance
Due to the nature of each school’s location and design, there are some restrictions in terms of access which have been successfully built into operational routine by the current supply chain – see ITT specification for more detail in this area.
There is no expectation that there will be any TUPE applicable if a change of service provider results. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/BT3DG76S4F ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 May 2023, 16:05 BST
- Last source update
- 4 May 2023, 16:05 BST
- FTS notice number
2023/S 000-012837- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c614Find a Tender
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-London:-Food%2C-beverages%2C-tobacco-and-related-products./BT3DG76S4F" target="_blank">https://litmustms.co.uk/tenders/UK-UK-London:-Food%2C-beverages%2C-tobacco-and-related-products./BT3DG76S4F</a> To respond to this opportunity, please click here: <a href="https://litmustms.co.uk/respond/BT3DG76S4F" target="_blank">https://litmustms.co.uk/respond/BT3DG76S4F</a> GO Reference: GO-202353-PRO-22762896
How it was run
Official notice- Submission deadline
- 9 Jun 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
4 May 2023 → 1 Sept 2023 · 3 dates- Notice published4 May 2023, 16:05 BST
- Submission deadline9 Jun 2023, 12:00 BST
- Contract starts1 Sept 2023, 00:00 BST
Notice history
3 releases on Find a TenderPublished amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextType of procedure · IV.1.1 | Restricted procedure | Open procedure | |
| — | TextShort Description · II.1.4 | Woodard Academic trust is also part of the wider Two of its schools | Woodard Academies Trust is part of the wider Woodard family of schools | |
| — | TextAdditional information · VI.3 | The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selecti… | The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. |
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selecti…
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-London:-Food%2C-bevera…
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria