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Published 9 Jun 2025, 17:07 BST

Official UK procurement notice

Women's Rugby World Cup Fan Village

Official notice

Authority: Sunderland City Council (Local council)

Below threshold - limited competitionSME suitable
Sectors: Business Services & Consultancy (79) Delivery: North East (UKC23)
Awarded value£90,000published award · exc. VAT
Awarded 15 May 2025
Awarded to AH Events Group Limited

What is being bought

Published requirement description

Provide event management, health & safety support, and all associated event infrastructure for the Women's Rugby World Cup Fan Village.

The fan zone will operate on the Thursday evening from 4pm to 11pm, Saturday 8am to 12 midnight and Saturday 9am to 5pm, with the necessary build time outside of these hours.

The External Provider will be responsible for managing and overseeing the implementation, and safe and successful running of the schedule of events, the External Provider shall secure the following:

  • Staging
  • Fencing
  • Lighting
  • Toilets
  • Sound
  • First aid
  • Power
  • Event Management

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East
79952000 Event services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - limited competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Jun 2025, 17:07 BST
Last source update
9 Jun 2025, 17:07 BST
FTS notice number
2025/S 000-031084
Latest notice
Contract award notice (UK6)
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-0545ad Find a Tender

Notice history

2 events · 1 release on Find a Tender · since 9 Jun 2025
  1. Contract award notice published
    9 Jun 2025, 17:07 BST
    UK6
  2. Contract signature expected
    31 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,0001 award exc. VAT
Bids received 11 from SMEs
Awarded toValueDateStatus
AH Events Group LimitedSME21 Aug 2025 – 23 Aug 2025Options: The maximum cost is £90,000 which includes the cost of the event management fee, and also includes contingency arrangements, as well as securing and implementing the infrastructure which will be shared and agreed with the Council in advance.£90,00015 May 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Sunderland City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLVZ-4154-GGRZ City Hall, Plater Way,, Sunderland, North East, SR1 3AAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • AH Events Group LimitedAwarded supplier 7 West Farm Lane, Consett, County Durham, North East, DH8 6TYContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender