Official UK procurement notice
WO2151 Replacement of Temporary Classrooms at Frogwell, Hullavington and Minety Primary Schools
Authority: Wiltshire Council (Local council)
What is being bought
Published requirement descriptionWiltshire Council intend to appoint a main Contractor via a two-stage procurement opportunity to deliver an important project on a full design and build basis across three primary schools in Wiltshire.
Stage 1 of the procurement process is to seek expressions of interest from prospective Contractors with a view to shortlisting a maximum of four Contractors to be invited to submit a tender for the project.
Stage 2 of the procurement process will be the Invitation to Tender (ITT) itself.
The Requirement:
The following schools have been identified by the Council as having temporary classrooms which are in a dilapidate state and are in need of replacement by way of either new build developments (Hullavington and Minety), and internal alterations and refurbishment of existing school buildings (Frogwell Primary School):
- Frogwell Primary School, Chippenham,
- Hullavington Primary School, Hullavington, Chippenham,
- Minety Primary School, Malmesbury
The purpose of this procurement opportunity is to appoint a contractor on a full design and build basis, in the first instance operating under a Pre-Construction Services Agreement and working closely with the Schools and the Council through RIBA Work Stages 1 to 4. This Stage 1 appointment will include the following outputs:
- Operating under a single PCSA to deliver the RIBA Work Stages 1 to 4 inclusive for each of the three schools including.
- The appointment of a Design Team to work with the School and the Employers Representative to fully design each of the three projects to the end of RIBA Stage 4 (technical/construction design) and to present the design for approval at the end of each RIBA work stage including cost plans for Employer approval,
- To develop a detailed programme for RIBA Stages 1 to 7 for acceptance by the Employer for each of the three projects,
- To obtain Building Regulations approval and Planning Permission for each of the three projects,
- To work collaboratively with the Employers Representative to produce a Fixed Price Lump Sum to deliver the construction works for each of the three projects for approval by the Employer.
On acceptance by the Council of the fixed price lump sum costs to deliver the construction works for each of the three projects, individual construction contracts will be entered into (JCT Intermediate form of contract with Contractor Design) for each school site. These will be the Stage 2 works, and each school project will be delivered as a standalone project through RIBA Work Stages 5, 6 and 7 (Construction, Handover and in Use).
The indicative forecast cost estimate for the Stage 1 pre-construction works is £450k + VAT and the indicative forecast cost estimate of the Stage 2 post contract works is:
Frogwell Primary School £2.0m + VAT = £2.4m
Hullavington Primary School £2.0m + VAT = £2.4m
Minety Primary School £0.75m + VAT = £0.9m
---------------------------
Total Estimated Construction Cost incl VAT £5.7m
Key Programme Dates as follows:
RIBA Stages 1 to 4 End August 25 to End March 26
Package Pricing Stage End March 26 to End June 26
Final Design & Fixed Price Lump Sum Approvals End June 26 to Mid July 26
RIBA Stage 5 Construction Start August 26
Handover To be agreed for each of the school sites during the pre-construction stage of the project
- How the procedure runs: Stage 1 of the procurement process is to seek expressions of interest from prospective Contractors with a view to shortlisting a maximum of four Contractors to be invited to submit a tender for the project. Stage 2 of the procurement process will be the Invitation to Tender (ITT) itself. The Requirement: The following schools have been identified by the Council as having temporary classrooms which are in a dilapidate state and are in need of replacement by way of either new build developments (Hullavington and Minety), and internal alterations and refurbishment of existing school buildings (Frogwell Primary School): 1. Frogwell Primary School, Chippenham, 2. Hullavington Primary School, Hullavington, Chippenham, 3. Minety Primary School, Malmesbury The purpose of this procurement opportunity is to appoint a contractor on a full design and build basis, in the first instance operating under a Pre-Construction Services Agreement and working closely with the Schools and the Council through RIBA Work Stages 1 to 4. This Stage 1 appointment will include the following outputs: 1. Operating under a single PCSA to deliver the RIBA Work Stages 1 to 4 inclusive for each of the three schools including. 2. The appointment of a Design Team to work with the School and the Employers Representative to fully design each of the three projects to the end of RIBA Stage 4 (technical/construction design) and to present the design for approval at the end of each RIBA work stage including cost plans for Employer approval, 3. To develop a detailed programme for RIBA Stages 1 to 7 for acceptance by the Employer for each of the three projects, 4. To obtain Building Regulations approval and Planning Permission for each of the three projects, 5. To work collaboratively with the Employers Representative to produce a Fixed Price Lump Sum to deliver the construction works for each of the three projects for approval by the Employer. On acceptance by the Council of the fixed price lump sum costs to deliver the construction works for each of the three projects, individual construction contracts will be entered into (JCT Intermediate form of contract with Contractor Design) for each school site. These will be the Stage 2 works, and each school project will be delivered as a standalone project through RIBA Work Stages 5, 6 and 7 (Construction, Handover and in Use). The indicative forecast cost estimate for the Stage 1 pre-construction works is £450k + VAT and the indicative forecast cost estimate of the Stage 2 post contract works is: Frogwell Primary School £2.0m + VAT = £2.4m Hullavington Primary School £2.0m + VAT = £2.4m Minety Primary School £0.75m + VAT = £0.9m --------------------------- Total Estimated Construction Cost incl VAT £5.7m Key Programme Dates as follows: RIBA Stages 1 to 4 End August 25 to End March 26 Package Pricing Stage End March 26 to End June 26 Final Design & Fixed Price Lump Sum Approvals End June 26 to Mid July 26 RIBA Stage 5 Construction Start August 26 Handover To be agreed for each of the school sites during the pre-construction stage of the project For full details and to express interest, please register via the Supplying South West Portal.
- No preliminary market engagement: An unqualified Planned Procurement Notice has been used to inform the market of this opportunity.
CPV: Architectural, construction, engineering and inspection services · Construction work for buildings relating to education and research
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£6,240,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Mar 2025, 12:49 GMT
- Last source update
- 17 Dec 2025, 13:22 GMT
- Award evaluation window
- Submission end – 12 Jun 2025
- Authority reference
WO2151- FTS notice number
2025/S 000-014926- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f8e8Find a Tender
- How it runs
Stage 1 of the procurement process is to seek expressions of interest from prospective Contractors with a view to shortlisting a maximum of four Contractors to be invited to submit a tender for the project.
Stage 2 of the procurement process will be the Invitation to Tender (ITT) itself.
The Requirement:
The following schools have been identified by the Council as having temporary classrooms which are in a dilapidate state and are in need of replacement by way of either new build developments (Hullavington and Minety), and internal alterations and refurbishment of existing school buildings (Frogwell Primary School):
- Frogwell Primary School, Chippenham,
- Hullavington Primary School, Hullavington, Chippenham,
- Minety Primary School, Malmesbury
The purpose of this procurement opportunity is to appoint a contractor on a full design and build basis, in the first instance operating under a Pre-Construction Services Agreement and working closely with the Schools and the Council through RIBA Work Stages 1 to 4. This Stage 1 appointment will include the following outputs:
- Operating under a single PCSA to deliver the RIBA Work Stages 1 to 4 inclusive for each of the three schools including.
- The appointment of a Design Team to work with the School and the Employers Representative to fully design each of the three projects to the end of RIBA Stage 4 (technical/construction design) and to present the design for approval at the end of each RIBA work stage including cost plans for Employer approval,
- To develop a detailed programme for RIBA Stages 1 to 7 for acceptance by the Employer for each of the three projects,
- To obtain Building Regulations approval and Planning Permission for each of the three projects,
- To work collaboratively with the Employers Representative to produce a Fixed Price Lump Sum to deliver the construction works for each of the three projects for approval by the Employer.
On acceptance by the Council of the fixed price lump sum costs to deliver the construction works for each of the three projects, individual construction contracts will be entered into (JCT Intermediate form of contract with Contractor Design) for each school site. These will be the Stage 2 works, and each school project will be delivered as a standalone project through RIBA Work Stages 5, 6 and 7 (Construction, Handover and in Use).
The indicative forecast cost estimate for the Stage 1 pre-construction works is £450k + VAT and the indicative forecast cost estimate of the Stage 2 post contract works is:
Frogwell Primary School £2.0m + VAT = £2.4m
Hullavington Primary School £2.0m + VAT = £2.4m
Minety Primary School £0.75m + VAT = £0.9m
---------------------------
Total Estimated Construction Cost incl VAT £5.7m
Key Programme Dates as follows:
RIBA Stages 1 to 4 End August 25 to End March 26
Package Pricing Stage End March 26 to End June 26
Final Design & Fixed Price Lump Sum Approvals End June 26 to Mid July 26
RIBA Stage 5 Construction Start August 26
Handover To be agreed for each of the school sites during the pre-construction stage of the project
For full details and to express interest, please register via the Supplying South West Portal.
How it was run
Official notice- Requests to participate (first stage)
- 12 May 2025, 12:00 BST
- Submission deadline
- 12 May 2025, 12:00 BST
- Clarification deadline
- 24 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procontract.due-north.com//Opportunities ↗
How to Submit a Tender on the e-Procurement System
Tender documents submitted must be in accordance with the given templates.
Please note that assistance on the e-procurement system is available via the help and guidance within the site. Supplier guidance documents are also available to view and download.
All documents required to submit a tender are available on the e-procurement system.
All tenders must be submitted via the e-procurement system prior to the deadline in this ITT.
Please allow sufficient time to upload documentation as late submissions will not be accepted. Insufficient time allowed for upload will not be considered a justification for extension by the Council.
If Tenderers experience technical difficulties relating to the e-procurement system they should use the ‘Help’ button on the top menu bar on the homepage and follow the instructions for submitting a query.
To view this opportunity
- Login to the system.
- Click ‘Find opportunities’ in the ‘Opportunities’ section of the home screen.
- Find the opportunity you are interested in and click the blue underlined title.
- View the details.
To register interest
- Click on ‘Register interest in this opportunity’ which informs the Council of your intention to respond to the opportunity.
To respond
- On the home page click ‘My activities’ then select the ‘Last viewed activities’ tab. Click on the blue underlined title and click ‘Open’ in the event with a ‘Respond by’ date.
- Read all information and documents.
- Click ‘Start my response’ then click ‘Edit’ in the ‘Additional information’ section and complete the information required.
- Click ‘Edit’ in the ‘Question sets’ section and answer all questions.
- Click ‘Add’ in the ‘Response documentation, files & links' section to upload required documents.
- Click ‘Accept terms and conditions’ in the ‘Terms and conditions’ section.
- In the ‘Your response’ section check all buttons are green before submitting your response. If not ready to submit you can save your response and come back to it.
If you do not wish to submit a response, click ‘Opt out’ rather than submitting your response, giving reasons for withdrawing using the drop-down options.
Timeline
26 Mar 2025 → 17 Dec 2025 · 10 dates- Planning notice published26 Mar 2025, 12:49 GMT
- Next notice expected1 Apr 2025, 00:59 BST
- Tender notice published14 Apr 2025, 12:24 BST
- Clarification questions by24 Apr 2025, 12:00 BST
- Submission deadline12 May 2025, 12:00 BST
- Award decision expected by12 Jun 2025, 00:59 BST
- Contract starts25 Aug 2025
- Assessment summaries sent387 days ago29 Sept 2025, 00:00 BST
- Standstill ends377 days ago8 Oct 2025, 23:59 BST
- Latest notice published307 days ago17 Dec 2025, 13:22 GMT
Notice history
9 events · 5 releases on Find a Tender · since 26 Mar 2025- Planned procurement notice published26 Mar 2025, 12:49 GMTUK3
- Tender notice published14 Apr 2025, 12:24 BSTUK4
- Published value updated14 Apr 2025, 12:24 BST
- Status changed to active14 Apr 2025, 12:24 BST
- Contract award notice published29 Sept 2025, 11:55 BSTUK6
- Status changed to complete29 Sept 2025, 11:55 BST
- Contract signature expected10 Oct 2025, 23:59 BSTscheduled
- Contract details notice published20 Nov 2025, 10:04 GMTUK7
- Contract details notice published17 Dec 2025, 13:22 GMTUK7
Routine re-releases (5)
- 2025-04: 1 release · 14 Apr 2025
- 2025-03: 1 release · 26 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Stepnell Limited c 3 5 615 Oct 2025 – 15 Oct 2027 | £5,812,696 | 29 Sept 2025 | Awarded |
| Stepnell Limited | £6,054,892 † | — | Awarded |
Contracts
WO2151 Replacement of Temporary Classrooms at Frogwell, Hullavington and Minety Primary Schools · Stepnell Limited c 3 5 6
- Signed
- 10 Nov 2025
- Value
- £6,054,892
- Period
- 12 Nov 2025 – 31 Oct 2027
- Status
- active
3 agreed KPIs: Programme Adherence · Budget Adherence · Stakeholder Engagement & Communication
- Programme Adherence
- Budget Adherence
- Stakeholder Engagement & Communication
WO2151 Replacement of Temporary Classrooms at Frogwell, Hullavington and Minety Primary Schools · Stepnell Limited
- Signed
- 10 Nov 2025
- Value
- £6,054,892
- Period
- 10 Nov 2025 – 10 Nov 2027
- Status
- active
3 agreed KPIs: Programme Adherence · Budget Adherence · Stakeholder Engagement & Communication
- Programme Adherence
- Budget Adherence
- Stakeholder Engagement & Communication
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Who bid
- wonSTEPNELL LIMITED · West Midlands
- did not winRIGG CONSTRUCTION (SOUTHERN) LIMITEDSME · South West England
- did not winBRAY AND SLAUGHTER LIMITEDSME · South West England
- did not winE.W. BEARD LIMITEDSME · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 2 awarded- BRAY AND SLAUGHTER LIMITEDBidder / tenderer
- E.W. BEARD LIMITEDBidder / tenderer
- RIGG CONSTRUCTION (SOUTHERN) LIMITEDBidder / tenderer
- STEPNELL LIMITEDAwarded supplier
- STEPNELL LIMITEDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender