Official UK procurement notice
WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing
Authority: West Lothian Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionWest Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties.
Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties.
Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems
The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units.
BMS installation, integration, and management will also form part of the contract.
A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.
- Recurrence: In 5 years (2027) if extension period utilised or in 3 years (2025) if extension period not utilised.
CPV: Building construction work · Construction equipment · Construction machinery and equipment · Construction work · Installation services of electrical and mechanical equipment · Installation services of mechanical equipment · Miscellaneous construction materials · Other miscellaneous construction materials
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Technical Skills: 10%
- Works Management: 10%
- Asbestos: 8%
- Workforce Matters: 2%
- price: 70%
Published award criteria (5)
- Technical Skills: 10
- Works Management: 10
- Asbestos: 8
- Workforce Matters: 2
- Price: 70
- Suitability
With reference to SPD question 4A.1; If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The successful supplier must be a member of the Gas Safe Registration scheme. Confirmation is required that the tenderer is not only Gas Safe Registered but is also a current member of either NICEIC or SELECT.
- Economic & financial standing
With reference to ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35-
(minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk.
Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does n…
Minimum: Insurances Required Employers Liability: 10,000,000 GBP Public Liability: 5,000,000 GBP Professional Indemnity: 2,000,000 GBP Other Insurances: Valid Motor Vehicle Insurance - Technical & professional ability
Re: SPD Q4D Bidders must hold the certificates or comply with the questions noted in SPD 4D attached to
www.westlothian.gov.uk/article/11428/Change… ↗.
The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected
Minimum: Please confirm that the bidder and the engineers who will work on this contract are Gas Safe Registered and that the individual engineers carry the qualifications listed. Confirmation is required that the tenderer is not only Gas Safe Registered but is also a current member of ei…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · In 5 years (2027) if extension period utilised or in 3 years (2025) if extension period not utilised.
- First published
- 19 Jan 2022, 13:05 GMT
- Last source update
- 18 Oct 2022, 12:01 BST
- Award evaluation window
- 21 Feb 2022 – …
- Authority reference
CC11671- FTS notice number
2022/S 000-029289- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030ccdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Detailed in information on PCS-Tender
Publisher note: Re: SPD Q2B, complete information for all company directors, using home address. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:710576)
How it was run
Official notice- Submission deadline
- 21 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Feb 2022, 12:00 GMT
Timeline
21 Feb 2022 → 18 Oct 2022 · 3 dates- Submission deadline21 Feb 2022, 12:00 GMT
- Bids opened21 Feb 2022, 12:00 GMT
- Notice published18 Oct 2022, 12:01 BST
Notice history
2 events · 2 releases on Find a Tender · since 18 Oct 2022- Status changed to complete18 Oct 2022, 12:01 BST
- Buyer details updated18 Oct 2022, 12:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Express Heating Co. LtdSMESubcontracting: declared | £5,000,000 † | — | Awarded |
Contracts
Contract 029289-2022-CC11671-1 · Express Heating Co. LtdSME
- Signed
- 23 Jun 2022
- Value
- £5,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Livingston Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Express Heating Co. LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.