Official UK procurement notice
WLC Large Vehicle Transport DPS
Authority: West Lothian Council (Local council)
What is being bought
Published requirement descriptionSelection stage of Dynamic Purchasing System for large vehicles to transport more than 16 people, mainly for school transport, but available to all council departments
- Recurrence: Initial DPS application was open for 30 days this is the reopening for 10 years. following that further notice will be published
CPV: Motor vehicles for the transport of 10 or more persons · Non-scheduled passenger transport · Public road transport services · Special-purpose road passenger-transport services · Transport services (excl. Waste transport)
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 14 bids received · 15 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1WLC wish to set up a Dynamic Purchasing System (DPS) for large transport vehicles for…Awarded
WLC wish to set up a Dynamic Purchasing System (DPS) for large transport vehicles for more than 16 passengers mainly, but not exclusively, for school transport
For support in tendering please go to
Value noted is for full 10 year DPS Additional information: Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 10
- Price: 90
- Economic & financial standing
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the fi…
Minimum: Employer's (Compulsory) Liability: 10 million GBP Public Liability: 5 million GBP Motor vehicle insurance – Insurance appropriate for the purposes of the business i.e carriage of passengers for hire or reward. - Technical & professional ability
Provide details of either a valid Public Service Vehicles (PSV) Operators Licence or community bus permit.
Please note details of individual driver and vehicle licence details will be requested at a later date during the mobilisation period prior contract commencement.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “WLC Large Vehicle Transport DPS” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Initial DPS application was open for 30 days this is the reopening for 10 years. following that further notice will be published
- First published
- 8 Feb 2022, 11:45 GMT
- Last source update
- 18 Oct 2022, 11:33 BST
- Authority reference
CC11664- FTS notice number
2022/S 000-029283- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03147dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Re: SPD Q2B, complete information for all company directors, using home address. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:703948)
How it was run
Official notice- Admission period ends
- 16 Apr 2032, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
21 Mar 2022 → 19 Apr 2032 · 4 dates- Next notice expected21 Mar 2022
- Notice published18 Oct 2022, 11:33 BST
- Today23 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown16 Apr 2032, 12:00 BST
- Invitations to tender expected19 Apr 2032, 00:00 BST
Notice history
6 events · 4 releases on Find a Tender · since 18 Mar 2022- Published value updated to £34,590,00018 Mar 2022, 11:15 GMTwas £29,000,000
- Status changed to active18 Mar 2022, 11:15 GMT
- Procurement method changed18 Mar 2022, 11:15 GMT
- Deadline published: 19 Apr 2022, 12:00 BST18 Mar 2022, 11:15 GMT
- Deadline moved to 16 Apr 2032, 12:00 BST22 Apr 2022, 10:40 BST+3650 days · was 19 Apr 2022, 12:00 BST
- Status changed to complete18 Oct 2022, 11:33 BST
Routine re-releases (4)
- 2022-02: 1 release · 8 Feb 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 029283-2022-CC11664-1
- Signed
- 3 May 2022
- Value
- £40,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 14bids · 14 electronic · 14 from abroad | 14 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sheriff CourtReview body
Suppliers admitted to the dynamic market
15 commercial parties on the notice- Blue Bus LtdAdmitted to the market
- Bodyshop Edinburgh T/A Coach Hire EdinburghAdmitted to the market
- Bzzzy busAdmitted to the market
- E & M Horsburgh LtdAdmitted to the market
- Festival Travel (Scotland) LtdAdmitted to the market
- First Group t/a First Aberdeen Limited, First Glasgow Limited, First Scotland East LimitedAdmitted to the market
- H&M Ferguson LtdAdmitted to the market
- Hairy Haggis Tours LtdAdmitted to the market
- Hardhill Private HireAdmitted to the market
- Lothian MotorcoachesAdmitted to the market
Show 5 more suppliers
- Prentice Westwood Ltd.Admitted to the market
- SALMONDS MINI COACH HIRE LTDAdmitted to the market
- The Blue Omnibus Company LimitedAdmitted to the market
- kenny baker minicoach hireAdmitted to the market
- sd travelAdmitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.