Official UK procurement notice
WLC Hire of Welfare Cabins and Lockable Storage Containers
Authority: West Lothian Council (Local council)
What is being bought
Published requirement description3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years
- Recurrence: Initial Contract Length 3 years Contract Extension Period up to 24 months of extension available If the full term is reached this will be re-advertised in April 2026
CPV: Modular and portable buildings
The lotProcurement structure
single lot · value publishedLot #1West Lothian Council seeks a single supplier for the hire of Welfare Cabins and…AwardedRenewalPublished value£1,500,000
West Lothian Council seeks a single supplier for the hire of Welfare Cabins and Lockable Storage Containers under a Contract which will be open to all Council divisions for participation.
The period of the Contract shall be three years commencing 01 July 2021, with the Council option for a further two one-year extension periods. The continuation of the Contract is subject to the agreed Key Performance Indicators being met throughout the period of the Contract.
Typical Annual Spend recently has been around 300,000GBP but there is no guarantee as to the volume of business to be awarded under this Contract.
The award of a contract shall not obligate the Authority to place any order.
The quantities stated in the tender documents are approximate and provisional and may be used for evaluation purposes only and are not to be held as binding on the Authority in any way. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Method Staetment: 10%
- Emergency Calls: 5%
- Non-adversarial collaborative approach: 5%
- Performance Monitoring: 3%
- Customer Service: 2%
- Workforce Matters: 2%
- Community Benefits: 3%
- price: 70%
Published award criteria (8)
- Method Staetment: 10
- Emergency Calls: 5
- Non-adversarial collaborative approach: 5
- Performance Monitoring: 3
- Customer Service: 2
- Workforce Matters: 2
- Community Benefits: 3
- Price: 70%
- Suitability
With reference to SPD question 4A.1, if required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
- Economic & financial standing
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last four years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 3 years accounts, these must include financial data over a 4 year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the fin…
Minimum: With reference to SPD question 4B.5, Employer’s (Compulsory) Liability Insurance = 10,000,000 GBP Public Liability Insurance = 5,000,000 GBP Motor Vehicle Insurance = Valid - Technical & professional ability
With reference to SPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice.
With reference to SPD question 4C.2, bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
With reference to SPD question 4C.3, bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in this Contract Notice or the relevant section of the Site Notice.
With reference to SPD question 4C.4, bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in this Contract Notice or the relevant section of the Site Notice.
With reference to SPD question 4C.7, bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
With reference to SPD question 4C.8a, Bidders will …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Initial Contract Length 3 years
Contract Extension Period up to 24 months of extension available
If the full term is reached this will be re-advertised in April 2026
- First published
- 30 Mar 2021, 09:08 BST
- Last source update
- 27 Aug 2021, 13:55 BST
- Award evaluation window
- 5 May 2021 – …
- Authority reference
CC10452- FTS notice number
2021/S 000-021296- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a0bcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators:
Delivery on time
Collection on time
Others KPIs to be agreed following contract award
Publisher note: Re: SPD Q2B, complete information for all company directors, using home address. Re: SPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:665330)
How it was run
Official notice- Submission deadline
- 5 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 5 May 2021, 12:00 BST
Timeline
5 May 2021 → 27 Aug 2021 · 3 dates- Submission deadline5 May 2021, 12:00 BST
- Bids opened5 May 2021, 12:00 BST
- Notice published27 Aug 2021, 13:55 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Aug 2021, 13:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sibcas LimitedSME | £1,500,000 † | — | Awarded |
Contracts
Contract 021296-2021-CC10452-1 · Sibcas LimitedSME
- Signed
- 21 Jul 2021
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Sibcas LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.