Official UK procurement notice
Winter Maintenance Service 2025-2027
Authority: Westmorland and Furness Council (Local council)
Sectors: Transport & Passenger Services (60)Cleaning & Environmental Services (90) Delivery: North West (UKD12)
Framework ceiling (notional)£1,440,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 4 Aug 2025awarded 29 Sept 2025
Award (standstill) to C Davidson Contractors Ltd +6 more3 awards
Framework period 1 yr 7 moends 30 Apr 2027 · up to 30 Apr 2028 with extensions · starts 1 Oct 2025
What is being bought3 lots · detail below
Published requirement descriptionLot 1 - Tractor and gritter routes in the Eden and South Lakeland area
(£0.528m per annum)
Provision of tractor and driver to carry out gritting services to specific winter routes using either the suppliers own gritter or a Council provided gritter.
Lot 2 - Gritter driver and mate support
(£0.120m per annum)
Provision of drivers on an ad-hoc basis to drive Council Gritting vehicles.
Lot 3 - Additional Winter Maintenance Resources
(£0.072m per annum)
Provision of operated plan and equipment to carry out snow clearance works.
CPV: Ice-clearing services · Snow-clearing services · Transport services (excl. Waste transport)
How this framework works
From the published notice- Bids received
- 8 bids on the busiest of 3 lots · 7 suppliers appointed
- Framework period
- 1 yr 7 mo · up to 2 yrs 7 mo from 1 Oct 2025
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1Tractor and Gritter RoutesAwardedRenewalPublished value£1,056,000
Provision of tractor and driver to carry out gritting services to specific winter routes using either the suppliers own gritter or a Council provided gritter.
Lot #2Gritter driver and mate supportAwardedRenewalPublished value£240,000
Provision of drivers on an ad-hoc basis to drive Council Gritting vehicles.
Lot #3Additional Winter Maintenance ResourcesAwardedRenewalPublished value£144,000
Provision of operated plan and equipment to carry out snow clearance works.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published award criteria (1)
- Price
What this means for your bid
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Winter Maintenance Service 2025-2027” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jul 2025, 15:30 BST
- Last source update
- 13 Oct 2025, 10:17 BST
- Award evaluation window
- Submission end – 17 Sept 2025
- FTS notice number
2025/S 000-038682- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055c3cFind a Tender
How it was run
Official notice- Appointment period ends
- 4 Aug 2025, 16:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Submissions must be via The Chest.
Timeline
9 Jul 2025 → 22 Oct 2025 · 7 dates- Tender notice published9 Jul 2025, 15:30 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Aug 2025, 16:00 BST
- Award decision expected by17 Sept 2025, 23:59 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent378 days ago13 Oct 2025, 00:00 BST
- Latest notice published378 days ago13 Oct 2025, 10:17 BST
- Standstill ends368 days ago22 Oct 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 9 Jul 2025- Tender notice published9 Jul 2025, 15:30 BSTUK4
- Contract award notice published13 Oct 2025, 10:17 BSTUK6
- Status changed to complete13 Oct 2025, 10:17 BST
- Contract signature expected24 Oct 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 73 awards · see the list ↓
Bids received 88 from SMEs · busiest of 3 lots
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Tractor and Gritter Routes1 award | |||
| C Davidson Contractors LtdSME, Dc & Rh labbateSME, Northern Plant Trading Company LimitedSME, T T Kirkbride Agricultural Contracting Services LtdSMELot 1 Tractor and Gritter Routes3 Nov 2025 – 2 Nov 2026 · up to 2 Nov 2027Extensions: optional 1 x 12 month extension will be available | £1,440,000 inc. VAT | 29 Sept 2025standstill to 22 Oct 2025 | Standstill |
| Lot 2 · Gritter driver and mate support1 award | |||
| C Davidson Contractors LtdSME, Metcalfe Bros LtdSME, Michael StockdaleSMELot 2 Gritter driver and mate support3 Nov 2025 – 2 Nov 2026 · up to 2 Nov 2027Extensions: optional 1 x 12 month extension will be available | £100,000 inc. VAT | 29 Sept 2025standstill to 22 Oct 2025 | Standstill |
| Lot 3 · Additional Winter Maintenance Resources1 award | |||
| HORTON LANDSCAPES LIMITEDSME, Metcalfe Bros LtdSME, Northern Plant Trading Company LimitedSME, T T Kirkbride Agricultural Contracting Services LtdSMELot 3 Additional Winter Maintenance Resources3 Nov 2025 – 2 Nov 2026 · up to 2 Nov 2027Extensions: optional 1 x 12 month extension will be available | £416,000 inc. VAT | 29 Sept 2025standstill to 22 Oct 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Tractor and Gritter Routes | 8final-stage tenders | 8 | 0 | — |
| 2 · Gritter driver and mate support | 3final-stage tenders | 3 | 0 | — |
| 3 · Additional Winter Maintenance Resources | 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice- C DAVIDSON CONTRACTORS LIMITEDFramework contractor
- Dc & Rh labbateFramework contractor
- HORTON LANDSCAPES LIMITEDFramework contractor
- METCALFE BROS LIMITEDFramework contractor
- Michael StockdaleFramework contractor
- NORTHERN PLANT TRADING COMPANY LTDFramework contractor
- T T KIRKBRIDE AGRICULTURAL CONTRACTING SERVICES LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender