Official UK procurement notice
Winter Maintenance Framework Agreement (Footways & Miscellaneous).
Authority: Scottish Borders Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThis is an award notice for the purpose of establishing a Framework Agreement to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity.
The Framework will be split into 3 Lots covering the following requirements:
Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network.
Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.
CPV: Snow-clearing services
How this framework works
From the published notice- Places
- up to 10 suppliers · 4 bids on the busiest of 3 lots (0.4 per place) · 4 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).Awarded
Award of framework agreement for supplement of the Council’s in-house resources, the Contractors will be required to respond to the need for planned winter treatments to the Council’s priority footway network. They will be rota’d along with other contractors/Council winter operatives for any given week(s) throughout the winter period. Contractors within Lot 1 will be provided with a designated route. There will be a squad (2 operatives) identified for each of the 21 routes for a seven day week. There will be similar teams working from the six Roads Depots across the Region. One driver per squad within this Lot is required to hold a Class C1+E licence. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
Lot #2Reactive Treatments on Footway Network during periods of icing & snowAwarded
Award of Framework Agreement. Contractors within Lot 2 will be requested to carry out winter maintenance treatment to any part of the Council’s footway network. The Contractor may not receive any instruction until the completion of the primary footway network that morning however, there will be occasions where the request is made in advance i.e. the day before.
Drivers are required to hold a Class C1+ E licence to enable them to tow the appropriate trailer complete with footpath tractor, gritter & scraper when appropriate. The towing vehicle is also required to have the capability of carrying up to 1 tonne of salt while towing the loaded trailer. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
Lot #3Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locationsAwarded
Award of Framework Agreement. Contractors within Lot 3 will generally be available for ‘calling out’ at short notice to assist with miscellaneous winter related activities from a particular specified Roads Depot or within a specific area.
When called out to provide a service under this Lot a minimum charge equivalent to four hours of working time will apply.
Contractors must ensure that all drivers/operators hold the appropriate licence. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Ability to meet requirements: 30
- Service Back Up: 25
- Contract Implementation/Exit: 15
- Response Times: 25
- Fair Working Practices: 5
- price: 70
Published award criteria (6)
- Ability to meet requirements: 30
- Service Back Up: 25
- Contract Implementation/Exit: 15
- Response Times: 25
- Fair Working Practices: 5
- Price: 70
- Suitability
SPD(Scotland)Question 1.75.1 Part 4C Qualifications - Class C1+E licence.
Certification to operate any plant or vehicles they will be responsible for.
Hold or working towards a Winter Maintenance qualification.
All vehicles should have legal certifications such as MOT,Servicing and
Road Tax.
- Economic & financial standing
SPD Scotland Question 1.72 Part 4B - Insurance Requirements and Economic and Financial Standing. It is a requirement of this contract that Economic operators hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
- Public Liability - Minimum 5,000,000 GBP
- Employer's Liability - Minimum 5,000,000 GBP(if applicable)
- Motor insurance as required
Minimum: SPD Scotland Question Part 4B Question 1.72.6 - Economic or Financial Requirements. Contractors will be subject to a Credit Safe check to assess the economic financial standing. The contractor will be required to co-operate with the Council and may be asked to provide copies of … - Technical & professional ability
Health And Safety Procedures
SPD (Scotland) Question 1.78.1 Part 4D - Quality Assurance Schemes - The following is required:
An ISO 18001 and then BS EN ISO 45001:(2016 0r 2017) when the standard became auditable.
OR,
A documented health and safety policy or where applicable (less than 5 employees , self-employed etc.) provide a statement of Health and Safety Intent and similarly, where recorded, provide examples of risk assessments likely to be associated with carrying out this type of work(3 minimum).
These should include safety of staff and others, members of the public , operation of vehicles, plant and equipment and include their current Covid 19 Risk Controls.
Minimum level(s) of standards required:
Organisations with less than five employees are not required by law to have a documented policy statement. The need to reduce documentary requirements on micro businesses in particular will be taken into account by buyers and the evaluation panel.
Method statements and risk assessments for risks likely to be associated with carrying out this type of work including Covid 19 Risk Controls.
- Technical & professional ability
Class C1+E licence
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 100 of 170: the paper moves it further than the discount.
- “Winter Maintenance Framework Agreement (Footways & Miscellaneous).” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Jul 2021, 09:05 BST
- Last source update
- 7 Dec 2021, 16:35 GMT
- Award evaluation window
- 27 Aug 2021 – …
- Authority reference
SBC/CPS/2055- FTS notice number
2021/S 000-030408- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cb8dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
KPIs as per the specification.
- Review procedure
The contracting authorities will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015 No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session.A claim for an ineffectiveness order must be made within 30 days of the Framework Agreement award being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within six months from the date on which the contract was entered into.
Publisher note: (SC Ref:675565)
How it was run
Official notice- Appointment period ends
- 27 Aug 2021, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 27 Aug 2021, 12:00 BST
Timeline
27 Aug 2021 → 7 Dec 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown27 Aug 2021, 12:00 BST
- Bids opened27 Aug 2021, 12:00 BST
- Notice published7 Dec 2021, 16:35 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Dec 2021, 16:35 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
- Signed
- 28 Sept 2021
- Value
- ceiling above
- Status
- active
Reactive Treatments on Footway Network during periods of icing & snow
- Signed
- 28 Sept 2021
- Value
- ceiling above
- Status
- active
Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations
- Signed
- 28 Sept 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Planned Winter Service Treatments on Priority Footway Routes (AM). | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Reactive Treatments on Footway Network during periods of icing & snow | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Jedburgh Sherriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Borders Machinery Ring LtdFramework contractor
- Irvine Plant LtdFramework contractor
- ST BOSWELLS MOWERSFramework contractor
- Swans minicoach hireFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.