Official UK procurement notice
Winter Gritting and Snow Clearance
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£250,000envelope for 4 lots · £300,000 inc. VAT · 1 value update
Submissions closed 25 Aug 2025
Lots 4max 2 per supplier
Contract term 1 yr 4 moup to 4 yrs 4 mo with extensions · starts 1 Dec 2025
What is being bought4 lots · detail below
Published requirement descriptionWinter Gritting and Snow Clearance For Sheffield Teaching Hospitals NHS Foundation Trust - including Community Sites
CPV: Grounds maintenance services · Snow-clearing services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£250,000 together) · a supplier may bid for at most 2 and win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Northern General Hospital CampusAwardedRenewalPublished value£100,000
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Service Areas Include:
o Accident & Emergency / Major Trauma Department access routes (Blue Light routes)
o Cardio-thoracic Department (Chesterman building) access routes
o Helipad area (automated heating system - no rock salt/grit on landing surface)
o Primary thoroughfares for patient, public, visitor and staff access
o All designated car parks and pedestrian areas
o Emergency access routes and building entrances
- Value
- £100,000 exc. VAT · £120,000 inc. VAT
- Extensions
- additional 3 optional years · Initial 2 years followed by 3 optional years - split either annually or 2 years plus 1
77314000 Grounds maintenance services90620000 Snow-clearing services
Lot #2Central Campus (Royal Hallamshire Hospital)AwardedRenewalPublished value£100,000
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Locations Include:
o Royal Hallamshire Hospital main site
o Weston Park Hospital
o Jessop Wing
o Charles Clifford Dental Hospital
• Service Areas Include:
o Main hospital access routes
o Patient and visitor circulation areas
o Emergency access routes
o Specialist department access areas
o All designated car parks and pedestrian areas
- Value
- £100,000 exc. VAT · £120,000 inc. VAT
- Extensions
- additional 3 optional years · Initial 2 years followed by 3 optional years - split either annually or 2 years plus 1
77314000 Grounds maintenance services90620000 Snow-clearing services
Lot #3Community PropertiesAwardedRenewalPublished value£50,000
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Service Areas Include:
o Main access routes to healthcare facilities
o Patient and visitor access areas
o Emergency service access routes
o All designated car parks and pedestrian areas
- Value
- £50,000 exc. VAT · £60,000 inc. VAT
- Extensions
- additional 3 optional years · Initial 2 years followed by 3 optional years - split either annually or 2 years plus 1
77314000 Grounds maintenance services90620000 Snow-clearing services
Lot #4Complete Trust PackageAwardedRenewalPublished value£0
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services across ALL Trust locations
• Includes: All areas covered in Lots 1, 2, and 3
• Benefits: Integrated service delivery across the entire Trust estate with coordinated response and resource deployment
- Value
- £0 exc. VAT · £0 inc. VAT
- Extensions
- additional 3 optional years · Initial 2 years followed by 3 optional years - split either annually or 2 years plus 1
77314000 Grounds maintenance services90620000 Snow-clearing services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 4 lots
Published sub-criteria (2)
- Technical — 50%
- Commercial — 50%
Published award criteria (2)
- Commercial — Questionnaire 2 - commercial
- Technical — Questionnaire 1 - Supplier Tender Return
Lot 1 - Northern General Hospital
Lot 2 - Royal Hallamshire (Central Campus)
Lot 3 - Community Sites
Lot 4 - All locations
Conditions of participation · identical on every lot1
- Technical & professional abilityAll conditions are stated in the Tender Documents
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Oct 2025, 17:27 GMT
- Last source update
- 28 Oct 2025, 17:27 GMT
- Award evaluation window
- Submission end — 15 Sept 2025, 23:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-056712Find a Tender- Contract terms summary
- 30 Days arrears
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 25 Aug 2025, 12:00 BST
- Clarification deadline
- 12 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 published dates · Europe/London- Tender notice published28 Jul 2025, 13:25 BST
- Clarification questions by12 Aug 2025, 16:00 BST
- Submission deadline395 days ago25 Aug 2025, 12:00 BST
- Award decision expected by374 days ago15 Sept 2025, 23:59 BST
- Latest notice published331 days ago28 Oct 2025, 17:27 GMT
- Contract starts297 days ago1 Dec 2025, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Lot | Awarded to | Value | Date | Status |
|---|---|---|---|---|
| 1 · Northern General Hospital Campus; 2 · Central Campus (Royal Hallamshire Hospital); 3 · Community Properties; 4 · Complete Trust Package | supplier not published | — | 27 Oct 2025 | CancelledIn accordance with Section 55 of the Procurement Act 2023, this notice formally confirms the termination of the procurement process for tender notice 2025/S 000-043461. Following a comprehensive and careful evaluation on 27th October 2025, Sheffield Teaching Hospitals NHS Foundation Trust have determined that the financial budget allocated to this procurement is insufficient to enable the award of a contract that fulfils the current specification. Consequently, due to these affordability constraints, the procurement process cannot proceed in its present form. This notice is issued in strict accordance with the requirements of the Procurement Act 2023 and Regulation 37 of the Procurement Regulations 2024. |
Notice history
7 events · 2 releases on Find a Tender · since 28 Jul 2025- Procurement termination notice published28 Oct 2025, 17:27 GMTUK12
- Published value updated28 Oct 2025, 17:27 GMTwas £250,000
- Status changed to complete28 Oct 2025, 17:27 GMT
- Procurement method changed28 Oct 2025, 17:27 GMT
- Deadline withdrawn28 Oct 2025, 17:27 GMT
- Buyer details updated28 Oct 2025, 17:27 GMT
- Tender notice published28 Jul 2025, 13:25 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender