Find a TenderAwarded

Published 30 Jan 2023, 08:52 GMT

Official UK procurement notice

Wheelchair Seating and Postural Supports

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities

Framework agreement29 lotsGoodsOpen procedureSME suitable

Sectors: Medical Devices & Pharma (33) Delivery: Wales (UKL)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 27 Feb 2023awarded 1 Sept 2024

Lots 29see the lot list below

What is being bought29 lots · detail below

Published requirement description

Provision of Wheelchair Seating and Postural Supports to the Artificial Limb and Appliance Service in Wales

Recurrence: 36 Months

CPV: Wheelchair cushions · Wheelchair seats

How this framework works

From the published notice

Bids received: 13 bids on the busiest of 25 lots · 23 suppliers appointed

Lots and requirements (29)Procurement structure

25 of 29 loaded on this page

Showing the first 25 of 29 published lots; the full list is in the JSON and Markdown mirrors of this notice. 29 lots · no lot values published · evaluation weights differ by lot.

Lot #1Foam CushionAwarded

Seat cushion suitable for minimal positioning and low risk of skin breakdown. Contains foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #2Foam Bariatric CushionAwarded

Seat cushion suitable for minimal positioning and low risk of skin breakdown, for bariatric user. Contains foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #3Viscoelastic Foam CushionAwarded

Seat cushion suitable for minimal positioning and moderate risk of skin breakdown. Contains viscoelastic foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #4Viscoelastic Foam Bariatric CushionAwarded

Seat cushion suitable for minimal positioning and moderate risk of skin breakdown, for bariatric user. Contains viscoelastic foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #5Gel CushionAwarded

Seat cushion suitable for minimal positioning and high risk of skin breakdown. Contains gel

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #6Gel Bariatric CushionAwarded

Seat cushion suitable for minimal positioning and high risk of skin breakdown, for bariatric user. Contains gel

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #7Air CushionAwarded

Seat cushion suitable for minimal positioning, very high risk of skin breakdown. Contains air, single pressure adjustable compartment

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #8Air Bariatric CushionAwarded

Seat cushion suitable for minimal positioning, very high risk of skin breakdown, for bariatric user. Contains air, single pressure adjustable compartment

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #9Contoured Foam CushionAwarded

Seat cushion suitable for mild-moderate positioning and low risk of skin breakdown. Contains foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #10Contoured Viscoelastic Foam CushionAwarded

Seat cushion suitable for mild-moderate positioning and moderate risk of skin breakdown. Contains viscoelastic foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #11Contoured Gel CushionAwarded

Seat cushion suitable for mild-moderate positioning and high-extreme risk of skin breakdown. Contains gel

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #12Air Cushion with Moderate PositioningAwarded

Seat cushion suitable for mild-moderate positioning and very high risk of skin breakdown. Contains air, multiple independently pressure adjustable compartments

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #13Positioning Foam CushionAwarded

Seat cushion suitable for aggressive positioning and low risk of skin breakdown. Contains foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #14Custom Foam CushionAwarded

Seat cushion custom/ bespoke design to prescription. Contains foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #15Positioning Viscoelastic Foam CushionAwarded

Seat cushion suitable for aggressive positioning and moderate risk of skin breakdown. Contains viscoelastic foam

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #16Positioning Gel CushionAwarded

Seat cushion suitable for aggressive postural support and high-extreme risk of skin breakdown. Contains gel

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #17Air Cushion with Aggressive PositioningAwarded

Seat cushion suitable for aggressive positioning and very high risk of skin breakdown. Contains air, multiple independently pressure adjustable compartments

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #18Contoured Back SupportAwarded

Backrest with minimal positioning and low ability to reconfigure

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #19Postural BackrestAwarded

Backrest with mild-moderate positioning and medium ability to reconfigure

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #20Complex Postural BackrestAwarded

Backrest with high positioning and high ability to reconfigure

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #21Pressure Relieving BackrestAwarded

Backrest suitable for mild-moderate positioning, medium ability to reconfigure and very high risk of skin breakdown. Contains air or air-like pressure relieving properties, that are adjustable

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #22Variable-Contoured BackrestAwarded

Backrest with high positioning and high ability to vary the contour

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #23Modular Seating System PaediatricAwarded

Modular seating system with high positioning and high ability to customise. Paediatric

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #24Modular Seating System AdultAwarded

Modular seating system with high positioning and high ability to customise. Adult

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

Lot #25Dynamic Modular Seating System PaediatricAwarded

Dynamic modular seating system with high positioning and high ability to customise. Paediatric

Delivery: Wales

Variant bids: not allowed

33193221 Wheelchair cushions

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value
1 · Foam Cushion	2%	83%	15%
10 · Contoured Viscoelastic Foam Cushion	2%	83%	15%
11 · Contoured Gel Cushion	2%	83%	15%
12 · Air Cushion with Moderate Positioning	2%	83%	15%
13 · Positioning Foam Cushion	2%	83%	15%
14 · Custom Foam Cushion	2%	83%	15%
15 · Positioning Viscoelastic Foam Cushion	2%	83%	15%
16 · Positioning Gel Cushion	2%	83%	15%
17 · Air Cushion with Aggressive Positioning	2%	83%	15%
18 · Contoured Back Support	2%	83%	15%
19 · Postural Backrest	2%	83%	15%
2 · Foam Bariatric Cushion	2%	83%	15%

17 more lots publish their own split on the notice.

What this means for your bid

Price carries 83 points on every lot: a 10% discount moves about 8.3 points.
“Wheelchair Seating and Postural Supports” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 36 Months
First published: 30 Jan 2023, 08:52 GMT
Last source update: 27 Nov 2025, 12:17 GMT
Award evaluation window: 27 Feb 2023 – …
Authority reference: MED-OJEU-50788
FTS notice number: 2025/S 000-077645
Classification (CPV): Wheelchair cushionsWheelchair seats
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-039bb2 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: 1. The Contracting Authority is not bound to award a contract in whole or in part 2. The Contracting Authority will not bear the costs of any of the tenderers 3. Please note NHS Wales Shared Services Partnership - Procurement Services as the Contracting Authority are tendering on behalf of Health Boards in Wales including: Betsi Cadwaladr University Health Board, Cardiff and Vale University Health Board, Swansea Bay University Health Board (WA Ref:144389)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 27 Feb 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 27 Feb 2023, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/home.html ↗

Timeline

27 Feb 2023 → 27 Nov 2025 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
27 Feb 2023, 12:00 GMT
Bids opened
27 Feb 2023, 12:00 GMT
Notice published333 days ago
27 Nov 2025, 12:17 GMT

Notice history

2 events · 3 releases on Find a Tender · since 23 May 2025

Status changed to complete
23 May 2025, 17:06 BST
Buyer details updated
23 May 2025, 17:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23admitted to the panel · see the list ↓

Bids received 139 from SMEs · busiest of 25 lots

Contracts signed 20latest 1 Sept 2024

58 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 12 of these contracts carry the same published figure, £40,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Foam Bariatric Cushion
Signed
1 Sept 2024
Value
ceiling above
Status
active
Contoured Viscoelastic Foam Cushion
Signed
1 Sept 2024
Value
£57,860
Status
active
Contoured Gel Cushion
Signed
1 Sept 2024
Value
£263,860
Status
active
Air Cushion with Moderate Positioning
Signed
1 Sept 2024
Value
£254,340
Status
active
Positioning Foam Cushion
Signed
1 Sept 2024
Value
ceiling above
Status
active
Custom Foam Cushion
Signed
1 Sept 2024
Value
ceiling above
Status
active
Positioning Viscoelastic Foam Cushion
Signed
1 Sept 2024
Value
£11,634
Status
active
Positioning Gel Cushion
Signed
1 Sept 2024
Value
£255,580
Status
active
Air Cushion with Aggressive Positioning
Signed
1 Sept 2024
Value
ceiling above
Status
active
Contoured Back Support
Signed
1 Sept 2024
Value
£87,145
Status
active
Postural Backrest
Signed
1 Sept 2024
Value
£123,899
Status
active
Viscoelastic Foam Cushion
Signed
1 Sept 2024
Value
ceiling above
Status
active
Complex Postural Backrest
Signed
1 Sept 2024
Value
ceiling above
Status
active
Pressure Relieving Backrest
Signed
1 Sept 2024
Value
ceiling above
Status
active
Variable-Contoured Backrest
Signed
1 Sept 2024
Value
ceiling above
Status
active
Modular Seating System Paediatric
Signed
1 Sept 2024
Value
ceiling above
Status
active
Modular Seating System Adult
Signed
1 Sept 2024
Value
ceiling above
Status
active
Dynamic Modular Seating System Paediatric
Signed
1 Sept 2024
Value
ceiling above
Status
active
Dynamic Modular Seating System Adult
Signed
1 Sept 2024
Value
ceiling above
Status
active
Bespoke Seating System and Service
Signed
1 Sept 2024
Value
£608,787
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Foam Cushion	10bids · 10 electronic · 10 from abroad	6	—	—
2 · Foam Bariatric Cushion	9bids · 9 electronic · 9 from abroad	6	—	—
3 · Viscoelastic Foam Cushion	11bids · 11 electronic · 11 from abroad	5	—	—
4 · Viscoelastic Foam Bariatric Cushion	8bids · 8 electronic · 8 from abroad	4	—	—
5 · Gel Cushion	10bids · 10 electronic · 10 from abroad	7	—	—
6 · Gel Bariatric Cushion	8bids · 8 electronic · 8 from abroad	5	—	—
7 · Air Cushion	10bids · 10 electronic · 10 from abroad	6	—	—
8 · Air Bariatric Cushion	6bids · 6 electronic · 6 from abroad	3	—	—
9 · Contoured Foam Cushion	6bids · 6 electronic · 6 from abroad	3	—	—
10 · Contoured Viscoelastic Foam Cushion	8bids · 8 electronic · 8 from abroad	5	—	—
11 · Contoured Gel Cushion	13bids · 13 electronic · 13 from abroad	9	—	—
12 · Air Cushion with Moderate Positioning	8bids · 8 electronic · 8 from abroad	4	—	—
13 · Positioning Foam Cushion	4bids · 4 electronic · 4 from abroad	2	—	—
14 · Custom Foam Cushion	4bids · 4 electronic · 4 from abroad	1	—	—
15 · Positioning Viscoelastic Foam Cushion	4bids · 4 electronic · 4 from abroad	2	—	—
16 · Positioning Gel Cushion	9bids · 9 electronic · 9 from abroad	4	—	—
17 · Air Cushion with Aggressive Positioning	8bids · 8 electronic · 8 from abroad	5	—	—
18 · Contoured Back Support	7bids · 7 electronic · 7 from abroad	4	—	—
19 · Postural Backrest	8bids · 8 electronic · 8 from abroad	5	—	—
20 · Complex Postural Backrest	6bids · 6 electronic · 6 from abroad	4	—	—
21 · Pressure Relieving Backrest	2bids · 2 electronic · 2 from abroad	1	—	—
22 · Variable-Contoured Backrest	4bids · 4 electronic · 4 from abroad	4	—	—
23 · Modular Seating System Paediatric	7bids · 7 electronic · 7 from abroad	4	—	—
24 · Modular Seating System Adult	8bids · 8 electronic · 8 from abroad	4	—	—
25 · Dynamic Modular Seating System Paediatric	5bids · 5 electronic · 5 from abroad	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 2nd Floor Woodland House, Maes-y-Coed Road, Cardiff, UK, CF14 3UZContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Framework contractors & participating bidders

24 commercial parties on the notice

AJM HealthcareFramework contractor Unit 17, Diplocks Way, Hailsham, UK, BN273JFContact phone
BES Healthcare LtdFramework contractor 131 South Liberty Lane, Bristol, South West, BS32SZContact phone
BLATCHFORD LIMITEDFramework contractor Lister Road,, Basingstoke,, Hants, UK, RG224AHContact phone
Direct Healthcare GroupFramework contractor Withey Court, Western Industrial Estate, Caerphilly, UK, CF831BFContact phone
Direct Healthcare Group LtdFramework contractor Western House Block H, Withey Court, Western Industrial Estate, Caerphilly, Wales, CF831BFContact phone
ETAC LIMITEDFramework contractor Unit 60 Hartlebury Trading Estate, Hartlebury, Kidderminster, UK, DY104JDContact phone
Etac LtdFramework contractor Unit 60, Hartlebury Trading Estate, Hartlebury, Kidderminster, West Midlands, DY104JBContact phone
FormAL GroupFramework contractor Clopton, Woodbridge, East of England, IP136QTContact phone
GEL OVATIONS EUROPE LIMITEDFramework contractor Unit 3 Charlton Road, Brentry, Bristol, South West, BS106NFContact phone
Herida MedicalFramework contractor 2 Leeds Twenty-Seven Industrial Estate, Bruntcliffe Avenue, Morley, Leeds, UK, LS270LLContact phone

Show 14 more suppliers

INVACARE LIMITEDFramework contractor Unit 4 Pencoed Technology Park, Pencoed, Bridgend, Wales, CF355AQContact phone
ORTHOEUROPE LIMITEDFramework contractor Ability House, 21 Nuffield Way, Abingdon, South East, OX141RLContact phone
Otto Bock Healthcare PLCFramework contractor 32 Parsonage Road, Englefield Green, Egham, UK, TW200LDContact phone
Permobil LTDFramework contractor Regus 6th Floor, 2 Kingdom Street, Paddington, London, UK, W26BDContact phone
QBITUS PRODUCTS LIMITEDFramework contractor SPRINGWOOD CORNMILL, HOLYWELL GREEN, HALIFAX, Yorkshire & Humber, HX49EDContact phone
REHABILITATION MANUFACTURING SERVICES LIMITEDFramework contractor Thompson House, Unit 10, Styles Close, Sittingbourne, South East, ME103BFContact phone
RMS LimitedFramework contractor Nelson House, Langstone Business Park, Newport, Wales, NP182LHContact phone
SPEX UK LIMITEDFramework contractor 7 Bell Yard, London, London, WC2A2JRContact phone
Specialised Orthotic Services LtdFramework contractor Unit 126-127 Fauld Industrial Estate, Fauld Lane, Tutbury, West Midlands, DE139HSContact phone
Sumed International (UK) LtdFramework contractor Integrity House, Units 1-2 Graphite Way, Hadfield, Glossop, East Midlands, SK131QHContact phone
Sunrise MedicalFramework contractor Thorns Road, Brierley Hill, West Midlands, DY52LDContact phone
The Helping Hand Company Ledbury LimitedFramework contractor The Helping Hand Company Ledbury Limited, Bromyard Road, Ledbury, UK, HR81NSContact phone
V-Trak ltdFramework contractor 17 Kent Rd, Bridgend Industrial estate, Bridgend, UK, CF313TUContact phone
WINNCARE PAC LIMITEDFramework contractor Unit 2 Bruntcliffe Avenue, Morley, Leeds, Yorkshire & Humber, LS270LLContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought29 lots · detail below

How this framework works

Lots and requirements (29)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).