Official UK procurement notice
Wheelchair and Specialist Seating Service - C401025 - CAN
Authority: NHS SURREY AND SUSSEX INTEGRATED CARE BOARD (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionNOTIFICATION OF INTENTION TO AWARD:
The aim of the Sussex Wheelchair Service is to make sure users optimise their mobility and independence and improve their quality of life through receiving timely access to appropriate assessment, provision and maintenance of equipment through a fully integrated service.
The provider will assess users for the provision of wheeled mobility equipment (both powered and manual) for those with long term mobility problems. Pressure relieving cushions and postural management wheelchair equipment will also be provided to meet the user's long term clinical need. The provider will also assess for specialist static postural seating for adults only in East Sussex.
Contract length: 5-year contract with an option to extend for a further 2-years.
Annual contract value: £8,436,258
Total contract value (5-year + 2-year option) = £59,053,806
Contract service dates = 1st April 2027 to 31st March 2032
2-year extension dates = 1st April 2032 to 31st March 2034
CPV: Health services
The lotProcurement structure
single lot · no lot value publishedLot #1NHS Surrey & Sussex Integrated Care Board (ICB) will provide a wheelchair and…Awarded
NHS Surrey & Sussex Integrated Care Board (ICB) will provide a wheelchair and specialist seating service to the population of Sussex for a 5 + 2 year contract, commencing 1st April 2027.
The Sussex Wheelchair Service will provide a comprehensive, integrated service for adults,children, and young people with long-term mobility needs.
Service users have described a wheelchair as "a vehicle of freedom," highlighting both the emotional and functional significance of the service.
The service will support individuals to optimise their independence, health outcomes, and quality of life through timely access to assessment, provision,maintenance, and review of appropriate wheeled mobility equipment. The service is designed to be equitable, needs-led, and responsive, ensuring consistent and high-quality provision across Sussex. It will include both manual and powered wheelchairs, pressure-relieving cushions, and postural management equipment, tailored to meet long-term clinical needs.
The Specialist Postural Static Seating Service will be for adults in East Sussex.
The service will be founded on the following core objectives:
- People who use the service and their carers will have access to high quality, evidence-based advice, assessment, prescription and reviews.
- People who use the service and their carers will be fully involved in the design and delivery of the service across the integrated care pathway.
- The service will be timely, flexible and responsive to user/carer needs.
- The health and safety of people who use the service, their carers, and staff will be promoted and supported at all times.
- The service will be equitable and available in the same way to all those who are eligible.
- The service will be easily accessible and provide good quality information.
- The safeguarding of children, young people and adults will be paramount at all levels of service delivery.
- The service will be efficient, respond promptly and demonstrate value for money across all aspects of service provision.
- Professionals will work together to make sure the needs of users are central to service delivery.
Annual contract value: £8,436,258
Total contract value (5-year + 2-year option) = £59,053,806
Contract service dates = 1st April 2027 to 31st March 2032
2-year extension dates = 1st April 2032 to 31st March 2034 Additional information: This procurement is being carried out by NHS South, Central & West (SCW) on behalf of the commissioners. SCW is currently subject to restructuring, and the management of this procurement may therefore move to a successor at some point during the procurement process. Bidders will be informed of any such change, and any administrative changes because of it.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- The contract award criteria are specified in the procurement documents: 85%
- The contract award criteria are specified in the procurement documents: 15%
Published award criteria (2)
- The contract award criteria are specified in the procurement documents: 85
- The contract award criteria are specified in the procurement documents: 15
- Economic & financial standing
Excluding this contract Bidders must have a minimum annual turnover of at least the annual contract value.
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Aug 2025, 14:43 BST
- Last source update
- 17 Sept 2026, 11:59 BST
- Award evaluation window
- 12 Mar 2026 – …
- Authority reference
C401025- FTS notice number
2026/S 000-088142- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058907Find a Tender
Publisher note: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by Midnight (11:59pm) on the 23rd June 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR. Written representations should be sent to Stuart Meredith at the following email address: [email protected]. No conflicts of interest were identified. Decision maker: Deputy Chief Integration & Primary Care Officer and Director of Joint Commissioning, NHS Surrey & Sussex. Evaluation Key Criteria The service evaluation was reviewed against the 5 key criteria. The key criteria were weighted as follows: • Quality and innovation 25% • Value 15% • Integration, Collaboration and Service Sustainability 25% • Improving Access, Reducing Health Inequalities and Facilitating Choice 25% • Social Value 10% Quality & Innovation, Integration, Collaboration and Service Sustainability and Improving Access, Reducing Health Inequalities and Facilitating Choice were weighted equally as they are of equal importance in assessing the service. The Value criterion is significant in that providers will need to ensure that they are able to utilise funding to maximise benefits to wheelchair users, ensuring they meet individualised needs and preferences. If they are able to do this in an effective way, this in turn adds value by supporting the system and improve whole system efficiency around the use of resources. Funds will need to be utilised efficiently and effectively to deliver a sustainable, efficient, and cost-effective service. The Social Value criterion recognises the potential impact of services and their contributions to broader social, economic, and environmental improvements in the community. Although this hasn't been weighted as heavily, it is important that providers are able to evidence their commitment to these areas, such as paying workers living wage, as well as reducing consumption and waste.
How it was run
Official notice- Submission deadline
- 12 Mar 2026, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 12 Mar 2026, 12:01 GMT
Timeline
12 Mar 2026 → 17 Sept 2026 · 4 dates- Submission deadline227 days ago12 Mar 2026, 12:00 GMT
- Bids opened227 days ago12 Mar 2026, 12:01 GMT
- Next notice expected117 days ago1 Jul 2026, 00:00 BST
- Notice published38 days ago17 Sept 2026, 11:59 BST
Notice history
6 events · 4 releases on Find a Tender · since 30 Jan 2026- Published value updated to £59,053,80630 Jan 2026, 07:54 GMTwas £60,600,000
- Status changed to active30 Jan 2026, 07:54 GMT
- Procurement method changed30 Jan 2026, 07:54 GMT
- Deadline published: 12 Mar 2026, 12:00 GMT30 Jan 2026, 07:54 GMT
- Status changed to complete10 Jun 2026, 13:19 BST
- Buyer details updated10 Jun 2026, 13:19 BST
Published amendments (1)
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the Competitive Process.…
Routine re-releases (4)
- 2025-08: 1 release · 15 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AJ Mobility LtdSME | £59,053,806 † | — | Awarded |
Contracts
Contract 054732-2026-1 · AJ Mobility LtdSME
- Signed
- 9 Jun 2026
- Value
- £59,053,806
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Sussex Integrated Care Board (ICB)Contracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- NHS EnglandMediation body
- NHS Surrey & Sussex Integrated Care BoardReview body
- NHS Sussex Integrated Care BoardReview body
Bidders & participating suppliers
1 commercial party on the notice- AJ Mobility Ltd (Trading as AJM Healthcare)Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.