This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
WFD Systems Improvement Project
Authority: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED (Public body)
What is being bought
Published requirement descriptionWFD is seeking a reputable supplier to provide sustained support and continuous improvement of its core information management systems. These systems enable the design, delivery, and reporting of democracy support programming across the organisation.
The objective of this engagement is to enhance WFD's digital infrastructure through the development of additional modules within WFD's Power Apps-based programme delivery solution and the provision of expert support across SharePoint, Power Apps, Microsoft Dynamics Business Central, and Azure.
This work will contribute to the strengthening of organisational effectiveness, improving programme performance monitoring, and the implementation of WFD's Data Strategy.
The scope of this engagement includes but not limited to:
Supporting the maintenance and continuous improvement of WFD's Microsoft 365-based information systems, including but not limited to Power Apps, SharePoint, Dynamics Business Central, and Azure.
Further specifying and developing a set of pre-identified modules for WFD's Power Apps-based programme delivery application.
Collaborating with WFD to refine existing requirements and translate these into functional system components.
Providing advisory input into WFD's broader systems development roadmap and Data Strategy
Ensuring secure, user-friendly, and well-documented development practices.
WFD's target infrastructure uses Microsoft Dataverse and includes three Canvas Apps, five PowerBI reports, and an Azure Function app that uses Python.
WFD has approximately 220 users licensed for PowerApps and PowerBI.
CPV: IT services: consulting, software development, Internet and support
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 1 appointed (full)
- Framework period
- 1 yr 6 mo from 1 Oct 2025
Published description of the framework
A framework will be established with a single supplier.
By 31 March 2026, the supplier will be expected to deliver some of the following developments based on a list of requirements gathered previously. The upper limit of these assignments is approximately £80,000.00
Development and Deployment of New Power Apps Modules, including:
Workplan Module for the creation and editing of democracy support programming workplans. The module must integrate budget planning, forecasting and spend data with workplans of WFD's democracy support programmes.
Results Framework Module for the tracking of quantitative and qualitative key performance indicators of democracy support programmes.
Audit Module for the tracking of changes in programme design and approval processes over time.
Outcome Monitoring Module based on WFD's current solution (built on knack.com) that supports the tracking of qualitative indicators using WFD's outcome mapping approach.
Technical and User Documentation for all developed modules.
Support and Maintenance of existing systems, including incident resolution and performance optimisation.
Contribution to WFD's Systems Development Roadmap and Data Strategy
After the initial engagement the selected suppliers will be engaged on a case-by-case basis to conduct similar software development, support, maintenance and advisory services. The expected total value of the engagement between 1 October 2025 and 31 March 2027 is £210,000.00
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£210,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The evaluation process will consist of two stages: Stage 1 - Evaluation of written submissions Stage 2 - Interviews with shortlisted bidders Please refer to the invitation to tender document for full details.
- “WFD Systems Improvement Project” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Administrative change
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jun 2025, 10:48 BST
- Last source update
- 3 Aug 2026, 17:18 BST
- FTS notice number
2025/S 000-035659- Latest notice
- Contract change notice (UK10)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0554d1Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Appointment period ends
- 25 Jul 2025, 23:59 BST
- Clarification deadline
- 18 Jul 2025, 23:59 BST
- Electronic submission
- Not allowed
Timeline
27 Jun 2025 → 3 Aug 2026 · 5 dates- Tender notice published27 Jun 2025, 10:48 BST
- Clarification questions by18 Jul 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown25 Jul 2025, 23:59 BST
- Contract starts386 days ago1 Oct 2025, 00:00 BST
- Latest notice published80 days ago3 Aug 2026, 17:18 BST
Notice history
5 events · 3 releases on Find a Tender · since 27 Jun 2025- Tender notice published27 Jun 2025, 10:48 BSTUK4
- Contract details notice published3 Aug 2026, 16:28 BSTUK7
- Status changed to complete3 Aug 2026, 16:28 BST
- Contract change notice published3 Aug 2026, 17:18 BSTUK10
- Contract change proposed4 Aug 2026, 23:59 BST-This modification does not increase the estimated value of a goods or services contract by more than 10% -It does not materially change the scope of the contract. -The modification cannot be made on the grounds at Schedule 8 and is not a substantial modification (as set out in section 74(3)).
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 1
- Signed
- 17 Sept 2025
- Value
- £210,000 inc. VAT
- Period
- 1 Oct 2025 – 31 Mar 2027
- Status
- active
- Change proposed 4 Aug 2026 -This modification does not increase the estimated value of a goods or services contract by more than 10% -It does not materially change the scope of the contract. -The modification cannot be made on the grounds at Schedule 8 and is not a substantial modification (as set out in section 74(3)).
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- ELYSIANIT LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT and clarification questions are hosted on the website page
Notices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender