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Published 19 Jan 2021, 16:48 GMT

Official UK procurement notice

West of Scotland Housing Association - Landscaping Maintenance Contract 2021-2024

Official notice

Authority: West of Scotland Housing Association Ltd (Housing)

3 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Scotland (UKM82)
Published estimate£1,797,756total for 3 lots
Submissions closed 18 Feb 2021awarded 13 Apr 2021
Awarded to idverde Ltd (Formally The Landscape Group Ltd)3 awards

What is being bought3 lots · detail below

Published requirement description

The Contract will principally comprise litter picking, grass cutting and leaf collection landscape maintenance services to existing properties, play areas and common landscaped areas throughout Glasgow (Lot 1), Ayrshire (Lot 2) and Lanarkshire (Lot 3) to the areas detailed within the Landscape Architects tender drawings. The Contract may also include tree maintenance services, tree and stump removal works, winter maintenance and repairs to existing damaged grass areas.

  • Recurrence: 2023 at the earliest if the optional 12 month extensions are not applied

CPV: Grounds maintenance services · Landscape gardening services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,797,756 together) · same evaluation weights on every lot
Lot #1Glasgow (Glasgow City Council area)AwardedRenewalPublished value£538,442

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Glasgow, Scotland
Extensions: May take up option of twelve month extensions up to a maximum of two further years (2024-2026) at an estimated value of 107688.39 GBP (excluding VAT) per annum.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #2Ayrshire (East, North and South Ayrshire Council area)AwardedRenewalPublished value£399,274

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · East Ayrshire, North Ayrshire and South Ayrshire, Scotland
Extensions: May take up option of twelve month extensions up to a maximum of two further years (2024-2026) at an estimated value of 79854.70 GBP (excluding VAT) per annum.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #3Lanarkshire (North and South Lanarkshire Council area’s)AwardedRenewalPublished value£860,041

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · North Lanarkshire and South Lanarkshire, Scotland
Extensions: May take up option of twelve month extensions up to a maximum of two further years (2024-2026) at an estimated value of 172008.15 GBP (excluding VAT) per annum.Variant bids: not allowed
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation3
  • Suitability

    4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

  • Economic & financial standing

    Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 187284.16 GBP (Lot 1), 138877.74 GBP (Lot 2) and 299144.60 GBP (Lot 3) for the last two years.

    Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 187284.16 GBP (Lot 1), 138877.74 GBP (Lot 2) and 299144.60 GBP (Lot 3) for the last two years.

    Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

    4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:

    Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP

  • Technical & professional ability

    4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.

    4C.8.2 - Bidders will be required to confirm their current managerial staff and also the number of managerial staff for the last three years.

    4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required:

    SPD (Scotland), Part C Technical and Professional Ability - Bidders responses to Part C of the SPD (Scotland) will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2023 at the earliest if the optional 12 month extensions are not applied
First published
19 Jan 2021, 16:48 GMT
Last source update
13 Apr 2021, 13:15 BST
Award evaluation window
18 Feb 2021 – …
FTS notice number
2021/S 000-007695
Classification (CPV)
Grounds maintenance servicesLandscape gardening services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-028ba7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F

Key Performance Indicators attached to this Contract Notice.

Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of West of Scotland Housing Association.

Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.

Publisher note: (SC Ref:649505)

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: http://www.publiccontractscotland.gov.uk ↗

Submission deadline
18 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
18 Feb 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractscotland.gov.uk ↗

Timeline

18 Feb 2021 → 13 Aug 2021 · 4 dates
  1. Submission deadline
    18 Feb 2021, 12:00 GMT
  2. Bids opened
    18 Feb 2021, 12:00 GMT
  3. Notice published
    13 Apr 2021, 13:15 BST
  4. Bids must remain valid until
    13 Aug 2021, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Apr 2021, 13:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Bids received 2513 from SMEs
Contracts signed 3latest 13 Apr 2021
Awarded toValueDateStatus
Lot 1 · Glasgow (Glasgow City Council area)1 award
idverde Ltd (Formally The Landscape Group Ltd)SME——Awarded
Lot 2 · Ayrshire (East, North and South Ayrshire Council area)1 award
idverde Ltd (Formally The Landscape Group Ltd)SME——Awarded
Lot 3 · Lanarkshire (North and South Lanarkshire Council area’s)1 award
idverde Ltd (Formally The Landscape Group Ltd)SME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Glasgow (Glasgow City Council area)9bids · 9 electronic · 9 from abroad5—£81,549 – £479,789
2 · Ayrshire (East, North and South Ayrshire Council area)8bids · 8 electronic · 8 from abroad4—£66,169 – £362,308
3 · Lanarkshire (North and South Lanarkshire Council area’s)8bids · 8 electronic · 8 from abroad4—£98,646 – £173,940

Contracting authority & participating public bodies

West of Scotland Housing Association

Contracting authorityHousingRegistered Social LandlordHousing and community amenities Camlachie House, 40 Barrowfield Drive, Camlachie, Glasgow, Scotland, G40 3QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow
Process and specification contact points (1)

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.