Find a TenderAwardedContract award notice
Published 6 Oct 2025, 11:06 BST

Official UK procurement notice

WEBSITE HOSTING, MAINTENANCE & SUPPORT

Official notice

Authority: The Swaythling Housing Society Limited (trading as Abri)

ServicesCompetitive flexible procedureAbove threshold
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£120,000≈ £24k / year · £144,000 inc. VAT
Submissions closed 10 Nov 2025awarded 5 Jan 2026
Award (standstill) to CHAOS DESIGN LIMITED
Contract term 5 yrsends 7 Jan 2031 · up to 7 Jan 2034 with extensions · starts 7 Jan 2026

What is being bought

Published requirement description

Abri is seeking to appoint a partner to deliver ongoing support, maintenance and hosting services for its existing website, abri.co.uk, and associated brand microsites created within the same environment, using existing technology and architecture. These elements are to be delivered within a service level agreement (SLA) covered by a monthly retainer fee.

  • The authority expects to re-tender this requirement around 2 Oct 2034, 00:59 BST.
  • How the procedure runs: Abri are undertaking a Competitive Flexible Procedure with optional reserved stages detailed within the tender pack

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£120,000
Contract period: 7 Jan 2026 – 7 Jan 2031 (5 yrs) · up to 7 Jan 2034 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: South East
Extensions: up to 4 one year extensions

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: The award Criteria for this CFP is split across commercial and quality aspects. The quality aspect is split across mandatory and scoreable elements with 6 mandatory and 6 scoreable elements.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 Oct 2034
First published
6 Oct 2025, 11:06 BST
Last source update
20 Jan 2026, 17:06 GMT
Award evaluation window
Submission end – 14 Dec 2025
FTS notice number
2025/S 000-062430
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05a88f Find a Tender
Contract terms summary

30 days from receipt of Invoice

How it runs

Abri are undertaking a Competitive Flexible Procedure with optional reserved stages detailed within the tender pack

Review and risk notes
Risks

Known Unknowns causing possible Modification

(a) There may be a future need to arrange additional services or solution integrations to accommodate the shifting nature of the technology sector, allowing for end of life solution changes, legislation or security changes or other similar additional requirements. In order to accommodate this possible Modification Abri have allocated 100% the total contract value as a Modification limit for this area.

(b) There may be need for additional support in migration to new technology architecture. In the event there is a required change to the technology architecture Abri must be able to arrange support in migration of this technology to ensure no loss in service. In order to accommodate this possible Modification Abri have allocated 50% the total contract value as a Modification limit for this area.

(c) There may be future need for additional phases to redesign of current website following future rebrand of group identity. Abri cannot predict the future need of changes and to ensure Abri can accommodate any changes through the life of the contract this modification has been allocated 50% of the total contract value

Unknown Unknowns causing possible Modification

(a) The addition of up to two twelve month periods to ensure service continuity in the event of high business change or challenge. This includes: future unplanned merger, future unplanned rebranding, non-preventable organisational restructure, Legislative amendments affecting a suitable procedure, natural disaster effecting Abri, War time impacts effecting Abri

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
10 Nov 2025, 12:00 GMT
Clarification deadline
17 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders are to be submitted on electronically via Abri's tendering platform In-Tend : in-tendhost.co.uk/abri/aspx/Home ↗

Timeline

6 Oct 2025 → 29 Jan 2026 · 8 dates
  1. Tender notice published380 days ago
    6 Oct 2025, 11:06 BST
  2. Clarification questions by369 days ago
    17 Oct 2025, 12:00 BST
  3. Submission deadline345 days ago
    10 Nov 2025, 12:00 GMT
  4. Award decision expected by310 days ago
    14 Dec 2025, 23:59 GMT
  5. Contract starts287 days ago
    7 Jan 2026
  6. Assessment summaries sent280 days ago
    14 Jan 2026
  7. Latest notice published274 days ago
    20 Jan 2026, 17:06 GMT
  8. Standstill ends264 days ago
    29 Jan 2026, 23:59 GMT

Notice history

6 events · 3 releases on Find a Tender · since 6 Oct 2025
  1. Tender notice published
    6 Oct 2025, 11:06 BST
    UK4
  2. Tender notice published
    31 Oct 2025, 13:27 GMT
    UK4
  3. Deadline moved to 10 Nov 2025, 12:00 GMT
    31 Oct 2025, 13:27 GMT
    +7 days · was 3 Nov 2025, 12:00 GMT
  4. Contract award notice published
    20 Jan 2026, 17:06 GMT
    UK6
  5. Status changed to complete
    20 Jan 2026, 17:06 GMT
  6. Contract signature expected
    15 Feb 2026, 23:59 GMT
    scheduled
Published amendments (1)

Date for return moved from 03/11 to 10/11

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £130,0001 award inc. VAT; no net value published
Bids received 5
Awarded toValueDateStatus
CHAOS DESIGN LIMITED1 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2032Extensions: the extensions are built as the option to extend by three years in 12 month periods at the requirement of Abri as per the initial tender pack for the Competitive Flexible Procedure.£130,000 inc. VAT5 Jan 2026standstill to 29 Jan 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders00—

Contracting authority & participating public bodies

The Swaythling Housing Society Ltd (Trading as Abri)

Contracting authorityPublic authority - sub-central government GB-MPR: 10237R Collins House, Bishopstoke Road, Eastleigh, South East, SO50 6ADContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CHAOS DESIGN LIMITEDAwarded supplierGB-COH: 02094230 Ashcombe Court, Woolsack Way, Surrey, South East, GU7 1LQContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender