Find a TenderAwarded
Published 15 Feb 2023, 15:37 GMT

Official UK procurement notice

Web Based and Proprietary Device Framework

Official notice

Authority: Scottish Government (Central government)

Framework agreementGoodsOpen procedure
Framework ceiling (notional)£100,000,000framework ceiling, not attributable revenue
Submissions closed 12 Oct 2023awarded 29 Jan 2024
Next notice expected 10 Apr 2023

What is being bought

Published requirement description

Scottish Ministers are seeking to appoint a single supplier for a national collaborative framework arrangement for the provision of Web Based and Proprietary Devices and associated services.

  • Recurrence: 4 years

CPV: Application service providers · Computer equipment and supplies · Computer screens and consoles · Computer terminals · Computer-related services · Desktop computer · Mobile telephones · Parts, accessories and supplies for computers · Portable computers · Tablet computer · Workstations

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Scottish Procurement has a requirement for the provision of Web Based and Proprietary…AwardedRenewalPublished value£100,000,000

Scottish Procurement has a requirement for the provision of Web Based and Proprietary Device and associated services to the Scottish Public Sector.

The new framework will build on the success of the current framework and will cover the provision of Web Based devices, Proprietary devices, Thin Client devices, Open Source Tablet devices, Mobile Handset Devices (excluding connectivity) and wearable devices plus associated services including but not limited to storage, deployment and pre/post sales technical support.

Delivery: Scotland
Extensions: The initial duration of the framework agreement will be 36 months with the option to extend for a further 12 months.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Economic & financial standing

    A form of Company Financial Assessment from each Tenderer is required. The Tenderer's failure risk will be evaluated as pass/fail.

    The Authority will undertake a Company Financial Assessment for each Tenderer using Dun & Bradstreet (D&B) Failure Risk Score for the Tenderer and any consortia or reliance members, as detailed in the minimum level(s) of standards required below.

    Details of the D&B ”A Guide to Dun & Bradstreet’s Predictive Indicators” – can be found using the http address below:

    www.dnb.co.uk/about-us/our-analyti… ↗

    There must be no qualification or contra-indication from any evidence provided in support of the Tenderers economic and financial standing.

    The Authority has the right to request copies of financial accounts and insurance certificates which are not held electronically.

    Minimum level(s) of standards required:

    If the D&B Failure Risk Score is 51 or more you will receive a pass for this assessment.

    If the D&B Failure Risk Score is less than 51 or no D&B Risk Failure score is available the Authority will contact the Tenderer and seek further information.

    The Authority will then use this further information to assess the Tenderer’s level of failure risk. In the event that the Tenderer does not meet the financial criteria above, they may still be considered via some form of other assurance e.g. Parent Company Guarantee (providing parent has a failure risk score of 51 or more) or a performance bond. If this…

  • Technical & professional ability

    Minimum level(s) of standards required:

    Tenderers will be required to maintain a standard of environmental protection, including, certification to ISO 14001/EMAS or equivalent standards, relevant to the delivery of this Framework Agreement.

    Cyber Security

    Please note there are minimum requirements concerning Cyber Security. Bidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool. A link to CSPST can be found here:

    cyberassessment.gov.scot ↗

    Tenderers should use the link provided and enter the following unique Cyber Risk Assessment Reference Number provided for this purpose: RAR-K8ZZ5P45

    The questionnaire will be aligned to a Cyber Risk Profile that has been established for the framework, based on the Contracting Authority’s assessment of cyber risk.

    Cyber Security Certification

    For this framework, minimum requirements include the holding of the Cyber Essentials Plus certification or equivalent or obtaining this certificate within 6 months of the contract award date.

    Further details will be set out in the procurement documents. A contract condition for this procurement requires the Tenderer to comply with the minimum security requirements.

    Prompt Payment in the Supply Chain

    If tenderers intend to use a supply chain to deliver the requirements, they will be required to confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainab…

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Web Based and Proprietary Device Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years
First published
15 Feb 2023, 15:37 GMT
Last source update
28 Feb 2024, 12:00 GMT
Award evaluation window
12 Oct 2023 – …
Authority reference
SP-22-020
FTS notice number
2024/S 000-006368
Classification (CPV)
Application service providersComputer equipment and suppliesComputer screens and consolesComputer terminalsComputer-related servicesDesktop computerMobile telephonesParts, accessories and supplies for computersPortable computersTablet computer
+1 moreWorkstations
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03a5f5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: XMA Ltd is an accredited real Living Wage employer and accordingly, pay all staff at least the real Living Wage. A previous notice relating to this procurement exercise can be located at: https://www.publiccontractsscotland.gov.uk/search/show/Search_View.aspx?id=SEP487776 The framework will be for an initial period of 36 months, with the option to extend for a further 12 months giving a maximum framework duration of 4 years (SC Ref:756434)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
12 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
12 Oct 2023, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Apr 2023 → 28 Feb 2024 · 4 dates
  1. Next notice expected
    10 Apr 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    12 Oct 2023, 12:00 BST
  3. Bids opened
    12 Oct 2023, 12:30 BST
  4. Notice published
    28 Feb 2024, 12:00 GMT

Notice history

4 events · 3 releases on Find a Tender · since 7 Sept 2023
  1. Status changed to active
    7 Sept 2023, 10:49 BST
  2. Procurement method changed
    7 Sept 2023, 10:49 BST
  3. Deadline published: 12 Oct 2023, 12:00 BST
    7 Sept 2023, 10:49 BST
  4. Status changed to complete
    28 Feb 2024, 12:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 29 Jan 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 006368-2024-SP-22-020-1

    Signed
    29 Jan 2024
    Value
    £100,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 5 Atlantic Quay, 150 Broomielaw, Glasgow, Scotland, G2 8LUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body EdinburghContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice
  • XMA LimitedFramework contractor Junction 24 Business Park, Pavilion 2, Helen Street, Glasgow, Glasgow, UK, G51 3HFContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.