Official UK procurement notice
WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles
Authority: Cardiff and Vale University Health Board (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionNWSSP Procurement team on behalf of WBS require a long-term maintenance contract in place for specific vehicles operated from the two South Wales locations, Talbot Green and Llanelli. The main objectives are:
- Ensure a long-term maintenance contract/agreement is in place
- Compliance with road transport legislation
- Maintain vehicle reliability
- Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term
- Obtain best value for money
The contract with the successful supplier would cover all vehicle inspections, plating, MOT’s, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the WBS transport function.
- The authority expects to re-tender this requirement around 1 May 2028, 23:59 BST.
CPV: Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£485,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Commercial : Commercial Envelope
- Technical: Technical Envelope
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 May 2028
- First published
- 4 Mar 2025, 16:36 GMT
- Last source update
- 9 Dec 2025, 16:04 GMT
- Award evaluation window
- Submission end – 31 Aug 2025
- Authority reference
WBS-FTS-56859- FTS notice number
2025/S 000-017483- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e980Find a Tender
How it was run
Official notice- Submission deadline
- 2 Jun 2025, 00:00 BST
- Clarification deadline
- 28 May 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
4 Mar 2025 → 9 Dec 2025 · 11 dates- Planning notice published4 Mar 2025, 16:36 GMT
- Market engagement18 Mar 2025, 23:59 GMT
Welsh Blood Service Market Engagement Notice:
The Welsh Blood Service (WBS) is a national organisation dedicated to collecting voluntary, non-remunerated blood donations from the public. These donations are rigorously processed, tested, and distributed to hospitals across Wales to support critical patient care.
Operating as a division of Velindre University NHS Trust, the WBS is guided by a Senior Leadership Team under the direction of the Divisional Director. The organisation is fully licensed and regulated by the Medicines and Healthcare products Regulatory Agency (MHRA), which conducts regular audits to ensure compliance with all relevant standards.
Fleet Operations and Maintenance Requirement
The WBS Transport Department manages an extensive fleet of vehicles integral to the collection, testing and delivery of blood and blood products to hospitals. The majority of these vehicles are based at our Talbot Green site in South Wales, with two additional vehicles stationed at our Llanelli premises. The fleet includes vans, minibuses and 7.5-tonne lorries.
To maintain the safety and compliance of our fleet under current road transport legislation, the WBS requires a robust maintenance and servicing contract. We are seeking a qualified supplier to provide comprehensive maintenance services, ensuring all vehicles remain legally compliant and operationally effective.
Preliminary Market Engagement and Tender Opportunity
This notice serves as a call for market engagement and to announce an upcoming tender opportunity. The preliminary market engagement will run from 4th March 2025 to 18th March 2025, with interested suppliers invited to participate at a later date (to be confirmed) through the eTender portal.
www.etenderwales.bravosolution.co.uk ↗
The full specification and detailed instructions for the process will be included in the Invitation to Tender (ITT) documentation available on the portal.
Following the advertisement of the tender, all supplier submissions received within the timeframe will be thoroughly evaluated by the Trust before awarding the contract.
Suppliers are invited at this stage to engage with NWSSP to provide information that may be useful to this tendering process or to ask any questions they may have. Engagement at this stage is voluntary and non-participation will not disadvantage you in any future tender opportunities.
It is highly encouraged that suppliers respond if they have any queries as this will help to provide valuable insights at this early stage.
We look forward to engaging with potential suppliers and appreciate your interest in supporting the vital work of the Welsh Blood Service.
- Next notice expected31 Mar 2025, 23:59 BST
- Tender notice published29 Apr 2025, 09:33 BST
- Clarification questions by28 May 2025, 00:00 BST
- Submission deadline2 Jun 2025, 00:00 BST
- Award decision expected by31 Aug 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
- Assessment summaries sent386 days ago2 Oct 2025, 00:00 BST
- Standstill ends372 days ago15 Oct 2025, 23:59 BST
- Latest notice published317 days ago9 Dec 2025, 16:04 GMT
Notice history
11 events · 4 releases on Find a Tender · since 4 Mar 2025- Preliminary market engagement notice published4 Mar 2025, 16:36 GMTUK2
- Tender notice published29 Apr 2025, 09:33 BSTUK4
- Published value updated to £485,00029 Apr 2025, 09:33 BSTwas £455,000
- Status changed to active29 Apr 2025, 09:33 BST
- Procurement method changed29 Apr 2025, 09:33 BST
- Deadline published: 2 Jun 2025, 00:00 BST29 Apr 2025, 09:33 BST
- Contract award notice published6 Oct 2025, 16:19 BSTUK6
- Status changed to complete6 Oct 2025, 16:19 BST
- Buyer details updated6 Oct 2025, 16:19 BST
- Contract signature expected3 Nov 2025, 23:59 GMTscheduled
- Contract details notice published9 Dec 2025, 16:04 GMTUK7
Routine re-releases (4)
- 2025-03: 1 release · 4 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Commercial Vehicle RepairsWBS-FTS-56859 - Fleet Maintenance & Service Arrangements South Wales Based Vehicles1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: Two Optional One Year Extensions | £455,000 | 2 Oct 2025 | Awarded |
Contracts
WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles · Commercial Vehicle Repairs
- Signed
- 30 Nov 2025
- Value
- £485,000
- Period
- 1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030 with extensions
- Status
- active
- Extensions
- Two Optional Twelve Month Extension Periods
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Velindre University NHS TrustContracting authorityPublic authority - central governmentWelsh devolved regulations apply
Bidders & participating suppliers
1 commercial party on the notice- Commercial Vehicle RepairsAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications The specification can be found on the eTender portal under ITT number itt_117021
- Bidding documents and specifications Please see the attached invitation to tender document.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender