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Find a TenderAwardedContract details notice
Published 14 Apr 2026, 10:43 BST

Official UK procurement notice

Water Quality and Systems Maintenance (Legionella SMR)

Official notice

Authority: MAGENTA LIVING (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50)Cleaning & Environmental Services (90) Delivery: North West (UKD)
Published estimate£825,000≈ £275k / year · £990,000 inc. VAT
Submissions closed 14 May 2026awarded 10 Jul 2026
Awarded to GMS Services Limited
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Provision of Water Quality and Systems Maintenance (Legionella SMR)

The Service Provider will provide a full range of legionella and water hygiene

management services either entirely in-house or with an identified delivery partner or subcontractor,

including:

  • Testing and sampling
  • Monitoring, Recording and PPM Management
  • Associated remedial actions for commercial works

All properties to which the provision is required are in the Wirral, chiefly Wallasey and

Birkenhead but also in some parts of Cheshire and South Lancashire.

CPV: Cleaning and sanitation services in urban or rural areas, and related services · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£825,000
Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2031 with extensionsValue: £825,000 exc. VAT · £990,000 inc. VAT
Delivery: North West
Extensions: • 1st Extension - 01/10/2029 to 30/09/2030 • 2nd Extension -01/10/2030 to 30/09/2031 ML will determine whether to extend the contract in line with the above based on the needs of its business and service delivery performance of the contractor.
50000000 Repair and maintenance services90600000 Cleaning and sanitation services in urban or rural areas, and related services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Document 4 - Tender Response Questionnaire, questions 3c(1) & 3c(2) for details. This document can be dowload via Magenta Livings e-sourcing portal.

  • Technical & professional ability

    Please refer to Document 4 - Tender Response Questionnaire, questions 3d(1), 3i (1) & 3i )2) for details. This document can be dowload via Magenta Livings e-sourcing portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Tender Assessment - Method Statement/Quality Questions: 60%
  • Price: 30%
  • Social value: 10%
Published award criteria (3)
  • Social value: There are 2 elements required for completion in relation to Social value broken down as: Document 4 - Tender Response Questionnaire at Part 4, Q8 weighted at 5% and; Complete and return Document 7 - Social Value Matrix weighted a 5%
  • Tender Assessment - Method Statement/Quality Questions: There are 7 scored quality questions: 1. Contract mobilisation - 8% 2. Hazards findings and procedures - 15% 3. System intergration - 5% 4. Contract Delivery - Performance Management - 10% 5. Geographic service delivery - 8% 6. Health & Safety - 9% 7. Customer Care - 5%
  • Price: Pricing will be evaluated based on the % variance from the lowest price. Abnormally low Tenders and any Tenders that are withdrawn during the evaluation process will be excluded from the evaluation process
Conditions of participation2
  • Economic & financial standing

    Please refer to Document 4 - Tender Response Questionnaire, questions 3c(1) & 3c(2) for details. This document can be dowload via Magenta Livings e-sourcing portal.

  • Technical & professional ability

    Please refer to Document 4 - Tender Response Questionnaire, questions 3d(1), 3i (1) & 3i )2) for details. This document can be dowload via Magenta Livings e-sourcing portal.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Apr 2026, 10:43 BST
Last source update
10 Aug 2026, 08:56 BST
Award evaluation window
Submission end – 1 Jul 2026
Authority reference
ML2026/006
FTS notice number
2026/S 000-033616
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cleaning and sanitation services in urban or rural areas, and related servicesRepair and maintenance services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-0681ac Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
14 May 2026, 13:00 BST
Clarification deadline
30 Apr 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Suppliers wishing to submit a tender for this requirement must download and read the ITT documentation via the Magenta Living e-sourcing portal procontract.due-north.com/Register ↗.

Project Id: DN805752, and follow instructions for completion and submission of tender responses. You must be registered on the system to be able to respond. You can register, free of charge.

If you have any technical difficulties accessing the information you will need to raise a case via the please contact the Proactis Supplier Support Portal suppliersupport.proactisservicedesk.com/s/ ↗.

Full details in relation to the award criteria is as stated in the Invitation to Tender documents.

Supplier guidance on how to respond to tenders/download and upload documents/complete your tender return can be found on the Pro-Contract site under the 'Help' button.

Direct emails to Magenta Living staff or telephone calls will not be accepted

Bidders are responsible for ensuring that their Tender has been successfully completed prior to the Tender submission deadline. Tenders must be submitted via the e-tendering portal. Tenders submitted by any other means will not be accepted.

ML did not undertake preliminary market engagement in relation to this contract due to the relatively simple nature and scope of the Contract. Considering this Contract is driven by compliance requirements and MLs in house expertise of the current market preliminary market engagement as unnecessary.

Timeline

14 Apr 2026 → 1 Oct 2026 · 7 dates
  1. Tender notice published185 days ago
    14 Apr 2026, 10:43 BST
  2. Clarification questions by169 days ago
    30 Apr 2026, 17:00 BST
  3. Submission deadline155 days ago
    14 May 2026, 13:00 BST
  4. Award decision expected by107 days ago
    1 Jul 2026, 23:59 BST
  5. Assessment summaries sent95 days ago
    14 Jul 2026, 00:00 BST
  6. Latest notice published67 days ago
    10 Aug 2026, 08:56 BST
  7. Contract starts16 days ago
    1 Oct 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Apr 2026
  1. Tender notice published
    14 Apr 2026, 10:43 BST
    UK4
  2. Contract award notice published
    14 Jul 2026, 09:31 BST
    UK6
  3. Status changed to complete
    14 Jul 2026, 09:31 BST
  4. Contract details notice published
    10 Aug 2026, 08:56 BST
    UK7
  5. Contract signature expected
    18 Aug 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £825,0001 award exc. VAT
Bids received 75 from SMEs
Contracts signed 1latest 6 Aug 2026
Awarded toValueDateStatus
GMS Services LimitedSME1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: Based on the needs of ML's business and service delivery performance of the contractor. Extensions to be agreed by both parties. • 1st Extension - 01/10/2029 to 30/09/2030 • 2nd Extension -01/10/2030 to 30/09/2031£825,00010 Jul 2026Awarded

Contracts

  • Water Quality and Systems Maintenance (SMR) · GMS Services LimitedSME

    Signed
    6 Aug 2026
    Value
    £825,000
    Period
    1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
    Status
    active
    Extensions
    • 1 October 2026 to 30 September 2029 • Possible extension to 30 September 2031 • 5 years Description of possible extension: Based on the needs of ML's business and service delivery performance of the contractor. Extensions to be agreed by both parties. • 1st Extension - 01/10/2029 to 30/09/2030 • 2nd Extension -01/10/2030 to 30/09/2031

    No agreed KPIs: KPI's have been set but are not required but performance against the KPI's do not need to be published due to Contract Value being under £5million

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders · 9 at stage one50—

Contracting authority & participating public bodies

MAGENTA LIVING

Contracting authorityPublic undertaking GB-COH: 04912562 · GB-PPON: PXCY-5613-ZTLY Partnership Building, Birkenhead, North West, CH41 5AAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • GMS SERVICES LIMITEDAwarded supplierGB-COH: 04245767GB-PPON: PQMJ-8887-QQZX Unit E, Kings Croft Court, North West, WN1 3APContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender