Find a TenderAwardedContract details notice

Published 27 May 2025, 09:25 BST

Official UK procurement notice

Waste Water Works Survey · UK public procurement notice

Official notice

Authority: The District Council of Folkestone and Hythe (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71) Delivery: South East (UKJ44)

Published estimate£60,000£72,000 inc. VAT

Submissions closed 26 Jun 2025awarded 17 Nov 2025

Awarded to Willow Pumps Limited2 awards

Contract term 6 moends 31 Jan 2026 · up to 30 Apr 2026 with extensions · starts 21 Jul 2025

What is being bought

Published requirement description

An intrusive survey of sewage equipment and sites owned by FHDC.

our remote and rural properties are served by private drainage systems owned by FHDC, these are maintained and serviced by an in-house team and specialist out-sourced contractors.

The private systems are made up of:

10 pumping stations
9 wastewater treatment works
6 cesspits
Associated drainage pipe network from dwellings to equipment/outlets.

These systems serve the properties on council estates, including properties that have since been purchased through Right to Buy.

FHDC's objective is to gain a full understanding of the age and condition of these systems and create a programme of replacement and refurbishment over the next 10 -15 years to establish cost certainty and budget awareness required to undertake any necessary capital works.

The contract was executed by second party on 30 Oct 2025

CPV: Consulting services for water-supply and waste consultancy · Machinery-inspection services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 6 moSMEVCSEPublished value£60,000

Contract period: 21 Jul 2025 – 31 Jan 2026 (6 mo) · up to 30 Apr 2026 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT

Delivery: South EastEligibility: SME eligibleVCSE eligible

Extensions: extension of time only for completion of the services

71631100 Machinery-inspection services 71800000 Consulting services for water-supply and waste consultancy

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: We will evaluate the tenders to find the 'most advantageous tender' (MAT) based on 40% 'quality' and 60% 'price'. The weighted quality and price scores will be added together to identify the MAT. The maximum quality score of 60% is divided across each of the quality questions in the ITT Supplier Response document. The weighting of each question is shown below. • Q1: relevant experience -- 15 % • Q2: programme management -- 15 % • Q3: communication with residents -- 15 % • Q4: consideration to residents -- 15 % • Total Quality Score -- 60 %

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 May 2025, 09:25 BST
Last source update: 2 Dec 2025, 09:26 GMT
Authority reference: DN776060
FTS notice number: 2025/S 000-027566
Latest notice: Contract details notice (UK7)
Classification (CPV): Consulting services for water-supply and waste consultancyMachinery-inspection services
Delivery area: South East (UKJ44)
Official registry OCID: ocds-h6vhtk-05268b Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 26 Jun 2025, 13:00 BST
Clarification deadline: 16 Jun 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/View ↗

Interested suppliers can visit the Kent Business Portal (www.kentbusinessportal.org.uk ↗) and search current opportunities for DN776060. To quote you must complete and return the "Invitation to Tender Response Document" via the portal.

Timeline

27 May 2025 → 2 Dec 2025 · 5 dates

Tender notice published
27 May 2025, 09:25 BST
Clarification questions by
16 Jun 2025, 23:59 BST
Submission deadline
26 Jun 2025, 13:00 BST
Contract starts
21 Jul 2025, 00:00 BST
Latest notice published324 days ago
2 Dec 2025, 09:26 GMT

Notice history

10 events · 6 releases on Find a Tender · since 27 May 2025

Tender notice published
27 May 2025, 09:25 BST
UK4
Tender notice published
23 Jun 2025, 08:59 BST
UK4
Deadline moved to 26 Jun 2025, 13:00 BST
23 Jun 2025, 08:59 BST
+2 days · was 24 Jun 2025, 13:00 BST
Contract award notice published
28 Jul 2025, 09:20 BST
UK6
Status changed to complete
28 Jul 2025, 09:20 BST
Contract signature expected
18 Aug 2025, 23:59 BST
scheduled
Contract award notice published
17 Nov 2025, 10:11 GMT
UK6
Procurement termination notice published
17 Nov 2025, 10:15 GMT
UK12
Contract signature expected
28 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
2 Dec 2025, 09:26 GMT
UK7

Published amendments (1)

Tender return deadline extended to 26 June to enable bidders to respond to additional information provided (additional details regarding pumping systems)

Routine re-releases (6)

2025-07: 1 release · 28 Jul 2025
2025-06: 1 release · 23 Jun 2025
2025-05: 1 release · 27 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £91,5402 awards exc. VAT

Bids received 33 from SMEs

Contracts signed 2latest 21 Nov 2025

Awarded to	Value	Date	Status
Willow Pumps LimitedSME1 Dec 2025 – 31 Aug 2026 · up to 30 Nov 2026Extensions: Option to extend for a further period (or periods) of up to 3 months or as needed to complete the works. Any extensions to be an extension of time only without additional costs (notwithstanding any separate modifications to the contract).	£72,900	17 Nov 2025	Awarded
Willow Pumps LimitedSME18 Aug 2025 – 28 Feb 2026 · up to 31 May 2026Extensions: Option to extend for a further period (or periods) of up to 3 months or as needed to complete the works. Any extensions to be an extension of time only without additional costs (notwithstanding any separate modifications to the contract).	£18,640	28 Jul 2025	Awarded

Contracts

Contract 2 · Willow Pumps LimitedSME
Signed
21 Nov 2025
Value
£72,900
Period
24 Nov 2025 – 31 Aug 2026 · up to 30 Nov 2026 with extensions
Status
active
Extensions
Option to extend for a further period (or periods) of up to 3 months or as needed to complete the works. Any extensions to be an extension of time only without additional costs (notwithstanding any separate modifications to the contract).
Contract 1 · Willow Pumps LimitedSME
Signed
date not published
Value
—
Period
… – 31 Jan 2026
Status
cancelled (17 Nov 2025), Original award decision invalid due to significant error on Willow Pumps original pricing document. Revised pricing now received and re-evaluation of quotations has been carried out. Separate new award notice 2025/S 000-074270 published for the outcome of the re-evaluation.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

The District Council of Folkestone and Hythe

Contracting authorityPublic authority - sub-central government GB-PPON: PHJN-7589-LMHY Civic Centre, Castle Hill Avenue, Folkestone, South East, CT20 2QYContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

WILLOW PUMPS LIMITEDAwarded supplierGB-COH: 02762063GB-PPON: PQMM-4128-CVVH Ashwood Court Springwood Close, Macclesfield, North West, SK10 2XFContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Dec 2025, 09:26 GMT
Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender17 Nov 2025, 10:15 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Nov 2025, 10:11 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Jul 2025, 09:20 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jun 2025, 08:59 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 May 2025, 09:25 BST