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Published 10 Jan 2025, 10:55 GMT

Official UK procurement notice

WAS-OJEU-55862 - SERVICE, MAINTENANCE & REPAIR OF AMBULANCE VEHICLES & ASSOCIATED EQUIPMENT

Official notice

Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)·On behalf of: Welsh Ambulance Services NHS Trust

Framework agreement8 lotsServicesOpen procedure
Framework ceiling (notional)£16,058,928total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 17 Feb 2025
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.

To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.

The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.

The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays

  • Recurrence: October 2029

CPV: Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice
Places
up to 32 suppliers

Lots and requirements (8)Procurement structure

8 lots · no lot values published · same evaluation weights on every lot
Lot #1North - SMR Workshop ServicesRenewal
Delivery: Wales
Extensions: 2 x 12 month extensions available.Variant bids: not allowed
Lot #2Central - SMR Workshop ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #3South Central - SMR Workshop ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #4South East - SMR Workshop ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #5North - SMR Mobile ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #6Central - SMR Mobile ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #7South Central - SMR Mobile ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed
Lot #8South East - SMR Mobile ServicesRenewal
Delivery: Wales
Extensions: 2 x optional 12 month extensions available.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical: 40
  • Commercial: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “WAS-OJEU-55862 - SERVICE, MAINTENANCE & REPAIR OF AMBULANCE VEHICLES &…” is a framework: the contest is a place on its panel, up to 32 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · October 2029
First published
10 Jan 2025, 10:55 GMT
Last source update
10 Jan 2025, 10:55 GMT
Award evaluation window
17 Feb 2025 – …
Authority reference
WAS-OJEU-55862
FTS notice number
2025/S 000-000797
Classification (CPV)
Repair, maintenance and associated services of vehicles and related equipment
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04cef0 Find a Tender

Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147239 (WA Ref:147239) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
17 Feb 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
17 Feb 2025, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Jan 2025 → 17 Feb 2025 · 3 dates
  1. Notice published
    10 Jan 2025, 10:55 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Feb 2025, 12:00 GMT
  3. Bids opened
    17 Feb 2025, 12:30 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procurement agentBody governed by public lawHealth Cardiff, UKContact email Published organisation website ↗

Clients of the procurement agent

Dispute resolution & review bodies

  • High CourtReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.