Official UK procurement notice
WAS-FTS-59175 - Air Conditioning Maintenance and Repairs
Procurement agent: Welsh Ambulance Services NHS Trust·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL11)
Published estimate£235,000total for 2 lots · £282,000 inc. VAT
Submissions closed 19 Jun 2025awarded 4 Nov 2025
Award (standstill) to JCW Energy Services Ltd., Pole to pole climate control ltd2 awards
Contract term 3 yrsends 16 Jul 2028 · up to 16 Jul 2030 with extensions · starts 16 Jul 2025
What is being bought2 lots · detail below
Published requirement descriptionWelsh Ambulance Service Trust are looking to appoint a suitably qualified and experienced contractor to provide AC Maintenance and repair works which will comprise of the inspection, maintenance, repair and renewal and troubleshooting on AC units and associated systems. The Contractor will provide planned and reactive repairs / replacement and maintenance to various sites within WAST identified in the schedule.
- The authority expects to re-tender this requirement around 9 Jul 2028, 23:59 BST.
- No preliminary market engagement: Not undertaken
CPV: Repair and maintenance services of cooler groups · Repair and maintenance services of electrical and mechanical building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£235,000 together) · same evaluation weights on every lotLot #1SOUTHAwardedRenewalPublished value£117,500
Lot #2NORTHAwardedRenewalPublished value£117,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 9 Jul 2028
- First published
- 20 May 2025, 08:18 BST
- Last source update
- 6 Nov 2025, 15:48 GMT
- Award evaluation window
- Submission end – 1 Jul 2025
- Authority reference
WAS-FTS-59175- FTS notice number
2025/S 000-022929- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0517ceFind a Tender- Contract terms summary
Please see tender documents
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on Sell2Wales
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 19 Jun 2025, 12:00 BST
- Clarification deadline
- 12 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
20 May 2025 → 17 Nov 2025 · 8 dates- Tender notice published20 May 2025, 08:18 BST
- Clarification questions by12 Jun 2025, 12:00 BST
- Submission deadline19 Jun 2025, 12:00 BST
- Award decision expected by1 Jul 2025, 23:59 BST
- Contract starts16 Jul 2025, 00:00 BST
- Assessment summaries sent353 days ago4 Nov 2025
- Latest notice published351 days ago6 Nov 2025, 15:48 GMT
- Standstill ends339 days ago17 Nov 2025, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 20 May 2025- Tender notice published20 May 2025, 08:18 BSTUK4
- Contract award notice published6 Nov 2025, 15:48 GMTUK6
- Status changed to complete6 Nov 2025, 15:48 GMT
- Contract signature expected18 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £57,6352 awards exc. VAT
Bids received 99 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · SOUTH1 award | |||
| JCW Energy Services Ltd.SMEWAS-FTS-59175 - Air Conditioning Maintenance and Repairs (SOUTH) 19 Nov 2025 – 18 Nov 2028 · up to 17 Nov 2030Extensions: Extension: Year 4 – 17th November 2028 – 17th November 2029 Year 5 – 17th November 2029 – 17th November 2030 | £38,485 | 4 Nov 2025standstill to 17 Nov 2025 | Standstill |
| Lot 2 · NORTH1 award | |||
| Pole to pole climate control ltdAS-FTS-59175 - Air Conditioning Maintenance and Repairs (NORTH)19 Nov 2025 – 18 Nov 2028 · up to 17 Nov 2030Extensions: Year 4 – 17th November 2025 – 17th November 2029 Year 5 – 17th November 2029 – 17th 2nd November 2030 | £19,150 | 4 Nov 2025standstill to 17 Nov 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · SOUTH | 6final-stage tenders | 6 | 0 | — |
| 2 · NORTH | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityManaging Procurement
Bidders & participating suppliers
2 commercial parties on the notice- JCW Energy ServicesAwarded supplier
- Pole to pole climate control ltdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender