Official UK procurement notice
Wakefield Council Bereavement Services Admin system
Authority: Wakefield Council (Local council)
What is being bought
Published requirement descriptionWakefield Council operate 2 Crematoria, at Wakefield and Pontefract, and run and maintain 19 Cemeteries across the district. The Council's Bereavement Services currently undertake around 3500 cremations and 850 burials (both full burials and cremated remains interments) per annum. As part of this role the Council operates an electronic system for the booking of cremations and burials, including an online booking system for Funeral Directors, and has a legal obligation to maintain electronic burial and cremation Registers. Memorials sales are also undertaken, and Bereavement Services is also responsible for the inspection, testing and recording of all memorials contained within their cemeteries and ensuring that they are all maintained in a safe condition. The contract will be awarded for an initial period of 5 years from the agreed go-live date (with a preceding implementation period being specified in the contract). After the initial period, the contract could continue for up to a maximum of 5 further years. This will be for a 2-year optional extension period, followed by a further 2-year optional extension and a final one-year extension (5+2+2+1)
- No preliminary market engagement: Preliminary market engagement was carried out in June 2024 under the PCRs 2015. Ref: 2024/S 000-017915
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£341,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Quality: The quality of the bid will be assessed against the specification included in the tender pack using the the questions and scoring methodlogy outlined in ITT part one. Social value is included in the section and accounts for 10% of the total score.
- Cost
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 10:11 GMT
- Last source update
- 2 Jun 2026, 15:31 BST
- Award evaluation window
- Submission end – 6 Feb 2026
- Authority reference
RFS24-061- FTS notice number
2025/S 000-080458- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f066Find a Tender
How it was run
Official notice- Submission deadline
- 16 Jan 2026, 12:00 GMT
- Clarification deadline
- 10 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 Dec 2025 → 2 Jun 2026 · 7 dates- Tender notice published322 days ago8 Dec 2025, 10:11 GMT
- Clarification questions by289 days ago10 Jan 2026, 12:00 GMT
- Submission deadline283 days ago16 Jan 2026, 12:00 GMT
- Award decision expected by261 days ago6 Feb 2026, 23:59 GMT
- Contract starts208 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent146 days ago2 Jun 2026, 00:00 BST
- Latest notice published146 days ago2 Jun 2026, 15:31 BST
Notice history
4 events · 2 releases on Find a Tender · since 8 Dec 2025- Tender notice published8 Dec 2025, 10:11 GMTUK4
- Contract award notice published2 Jun 2026, 15:31 BSTUK6
- Status changed to complete2 Jun 2026, 15:31 BST
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GSS (NI) LtdSME29 May 2027 – 29 May 2032 · up to 29 May 2037Extensions: After the initial period, the contract could continue for up to a maximum of 5 further years. This will be for a 2-year optional extension period, followed by a further 2-year optional extension and a final one-year extension (5+2+2+1). | £527,266 inc. VAT | 27 May 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- GSS (NI) LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender