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Published 5 Nov 2025, 15:03 GMT

Official UK procurement notice

W4188 - The Supply of Cabins & Portable Toilets for Elections

Official notice

Authority: Walsall Metropolitan Borough Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Sectors: Chemical products (24)Construction Materials & Prefab (44) Delivery: West Midlands (UKG38)
Published estimate£120,000≈ £30k / year · £144,000 inc. VAT
Submissions closed 20 Nov 2025
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The cabin supplier shall be required to supply, deliver and collect the cabins and portable toilets.

The cabins shall be serviced during the Election Day for minor repairs on the building or furniture as required.

The cabin supplier shall be required to liaise with the contractors who are delivering the electrical and minor external building works during the installation and decampment process.

CPV: Cabins · Chemical toilets · Modular and portable buildings

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£120,000
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2031 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: There is a possibility of an ad-hoc hire of a number of cabins if required. · 1+1 additional years
24955000 Chemical toilets44211100 Modular and portable buildings44211110 Cabins

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 70% Price 30% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Nov 2025, 15:03 GMT
Last source update
5 Nov 2025, 15:03 GMT
Authority reference
W4188
FTS notice number
2025/S 000-071319
Latest notice
Tender notice (UK4)
Classification (CPV)
CabinsChemical toiletsModular and portable buildings
Delivery area
West Midlands (UKG38)
Official registry OCID
ocds-h6vhtk-05db1c Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 Nov 2025, 23:59 GMT
Clarification deadline
15 Nov 2025, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/walsallcouncil/aspx/… ↗

Timeline

5 Nov 2025 → 1 Jan 2026 · 4 dates
  1. Tender notice published355 days ago
    5 Nov 2025, 15:03 GMT
  2. Clarification questions by344 days ago
    15 Nov 2025, 23:59 GMT
  3. Submission deadline339 days ago
    20 Nov 2025, 23:59 GMT
  4. Contract starts298 days ago
    1 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    5 Nov 2025, 15:03 GMT
    UK4

Contracting authority & participating public bodies

Walsall Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHGR-7481-DHXR Civic Centre, Darwall Street, Walsall, West Midlands, WS1 1TPContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender