Vitaldata Renal Information System (Maintenance of)

Procurement agent: Swansea Bay University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Below threshold - without competition

Sectors: Repair & Maintenance (50) Delivery: Wales (UKL18)

Awarded value£71,985published award · exc. VAT

Awarded 16 Feb 2026no call for competition

Awarded to Vitalpulse Ltd

What is being bought

Published requirement description

The renewal of the maintenance contract for VitalData, the primary electronic patient record system used within the Swansea Bay Renal Unit. The annual fee covers database maintenance, system support, and the upkeep of multiple interfaces that connect VitalData with key NHS Wales systems (including LIMS, WCP, and PKB).

VitalPulse Ltd is both the developer and the sole supplier of VitalData, delivering a fully bespoke support service for the software.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales

50000000 Repair and maintenance services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Jan 2026, 11:06 GMT
Last source update: 18 Feb 2026, 11:14 GMT
Authority reference: PS2209/26
FTS notice number: 2026/S 000-014657
Latest notice: Contract details notice (UK7)
Delivery area: Wales (UKL18)
Official registry OCID: ocds-h6vhtk-06066d Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 15 Jan 2026

Transparency notice published
15 Jan 2026, 11:06 GMT
UK5
Contract details notice published
18 Feb 2026, 11:14 GMT
UK7
Contract signature expected
9 Mar 2026, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £71,9851 award exc. VAT

Contracts signed 1latest 16 Feb 2026

Awarded to	Value	Date	Status
Vitalpulse LtdVITALDATA RENAL INFORMATION SOFTWARE SYSTEM (MAINTENANCE OF).1 Apr 2026 – 31 Mar 2027	£71,985	—	Awarded

Contracts

VitalData Renal Information System (Maintenance of) · Vitalpulse Ltd
Signed
16 Feb 2026
Value
£71,985
Period
1 Apr 2026 – 31 Mar 2027
Status
active

Contracting authority & participating public bodies

3 public bodies on the notice

Swansea Bay University Health Board

Procurement agentPublic authority - sub-central governmentWelsh devolved regulations apply GB-NHS: 7A3 1 Talbot Gateway, Port Talbot, Wales, SA12 7BRContact name, email

Clients of the procurement agent

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
NHS Wales Shared Service PartnershipProcuring entityUndertaking the procurement processGB-NHS: RQF Port Talbot, WalesContact name, email

Bidders & participating suppliers

1 commercial party on the notice

VitalPulse LTDAwarded supplierGB-PPON: PVPB-6517-YNMJ D Dutch Bard, Old Park Farm, Main Road Ford End, Chelmsford, East of England, CM3 1LNContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender18 Feb 2026, 11:14 GMT
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender15 Jan 2026, 11:06 GMT