Visitor Information System · UK public procurement notice

Official notice

Authority: Corporate Officer of the House of Commons (Central government)

ServicesAbove thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK

Planned pipeline value£5,000,000pipeline notice, not a live tender

Tender notice expected 1 Sept 2025from the planned procurement notice

Contract term 5 yrsends 25 Jan 2031 · up to 25 Jan 2033 with extensions · starts 26 Jan 2026

What is being bought

Published requirement description

The provision of a Commercial Off The Shelf (COTS) solution that enables the capture and recording of visitor information onto the Parliamentary estate.

CPV: Programming services of packaged software products · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 5 yrsSME

Contract period: 26 Jan 2026 – 25 Jan 2031 (5 yrs) · up to 25 Jan 2033 with extensions

Delivery: UKEligibility: SME eligible

Extensions: Extension options published

48000000 Software package and information systems 72210000 Programming services of packaged software products

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 May 2025, 10:49 BST
Last source update: 23 May 2025, 10:49 BST
Authority reference: PI1301712
FTS notice number: 2025/S 000-025902
Latest notice: Pipeline notice (UK1)
Classification (CPV): Programming services of packaged software productsSoftware package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-05213a Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

23 May 2025 → 26 Jan 2026 · 3 dates

Planning notice published
23 May 2025, 10:49 BST
Tender notice expected
1 Sept 2025, 23:59 BST
Contract starts274 days ago
26 Jan 2026

Notice history

1 event · 1 release on Find a Tender

Pipeline notice published
23 May 2025, 10:49 BST
UK1

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Corporate Officer of the House of Commons

Contracting authorityPublic authority - central government GB-PPON: PQCD-6982-LPZW Parliament Square, LONDON, London, SW1A 0AAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender23 May 2025, 10:49 BST