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Published 12 Jan 2021, 23:08 GMT

Official UK procurement notice

Virtual Production Studio Equipment & Installation

Official notice

Authority: University of Ulster (Education)

ServicesOpen procedureAccelerated
Sectors: Radio, television, communication, telecommunication and related equipment (32)Recreational, cultural and sporting services (92) Delivery: Northern Ireland (UKN)
Published estimate£550,000exc. VAT3.6% above published estimate
Submissions closed 2 Feb 2021awarded 23 Mar 2021
Awarded to TRIFECTA STAGES, INC.
Contract term Ends 31 Mar 2021

What is being bought

Published requirement description

Virtual Production Studio Equipment & Installation

CPV: Broadcast production equipment · Motion picture and video production services · Motion picture and video services

The lotProcurement structure

single lot · value published
Lot #1Detailed RequirementsAwardedPublished value£600,000

Detailed Requirements

  1. Design a virtual production solution and specification to a UK or British standard

(transposing European Standards) within the scale and scope of the project that can provide

several core elements including a video wall (approx. £180-200k spend on screens

minimum), tracking system and camera to work with the video wall, a virtual camera rig to

work in a green screen environment at the same location, the computing solution to support

virtual production in real-time against the LED wall and in a green screen studio using game

engine technology to provide the core assets onscreen. Other aspects of the design include

the provision of a full body motion capture and facial capture rig plus necessary computing

provision. All to be installed in an existing studio facility on the 5th floor in our Belfast

campus. The equipment will be used for teaching students about virtual production, on

student productions and for working with industry on research projects. The facility is

therefore primarily going to be used by students in the execution of coursework, research

projects and other creative projects to maximise learning opportunities in the field of virtual

production. Students using the facility will come from Film, TV, Gaming and Animation

backgrounds primarily. The facility will also support training and development of local

industry partners.

  1. Source, order and supply virtual production equipment meeting UK or British standards as

per the specification outlined at point 1 above. The supplier will be responsible for providing a

turnkey solution within the cost parameters and ensure the delivery of all goods on site by

end of February 2021 ready for installation (if not sooner).

  1. Install the virtual production technology solution at York Street, Belfast The installation,

testing and calibration of the system solution as a turn key provision. System to be left fully

operational, calibrated and tested before completion.

  1. Offer 3 days training to technical and academic staff on site

Supplier to provide expert training to Ulster University technical and academic staff for three

days on the system when installed. Additional information: Funded by Higher Education Research Council-DfE

Contract period: … – 31 Mar 2021
Delivery: Northern Ireland · All Campuses of Ulster University
Variant bids: not allowed
32211000 Broadcast production equipment92100000 Motion picture and video services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Environmental: 5%
Published sub-criteria (5)
  • Project Delivery & Approach: 20%
  • Resource Management: 10%
  • Risk Management: 5%
  • price: 60%
  • Sustainability Commitment: 5%
Published award criteria (5)
  • Project Delivery & Approach: 20
  • Resource Management: 10
  • Risk Management: 5
  • Sustainability Commitment: 5
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jan 2021, 23:08 GMT
Last source update
23 Mar 2021, 22:56 GMT
Award evaluation window
2 Feb 2021 – …
Authority reference
26075
FTS notice number
2021/S 000-005925
Accelerated
Expediency required due to Grant funding timelines
Classification (CPV)
Broadcast production equipmentMotion picture and video production servicesMotion picture and video services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0289c6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

Publisher note: Section II 1.3) above states this is a Services Contract. This is a Supplies Contract not a Services Contract as the majority of contract value will be Supplies with an element of Works.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
2 Feb 2021, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
90 days from the deadline
Bids opened
2 Feb 2021, 15:00 GMT
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

2 Feb 2021 → 23 Mar 2021 · 3 dates
  1. Submission deadline
    2 Feb 2021, 15:00 GMT
  2. Bids opened
    2 Feb 2021, 15:00 GMT
  3. Notice published
    23 Mar 2021, 22:56 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Mar 2021, 22:56 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £570,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 23 Mar 2021
Awarded toValueDateStatus
TRIFECTA STAGES, INC.SME£570,000 †—Awarded

Contracts

  • Virtual Production Studio Equipment & Installation · TRIFECTA STAGES, INC.SME

    Signed
    23 Mar 2021
    Value
    £570,000
    Period
    … – 31 Mar 2021
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

University of Ulster

Contracting authorityEducationBody governed by public lawEducation NIC100166 Block X Room X031, Cromore Road, Coleraine, Northern Ireland, BT52 1SAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • TRIFECTA STAGES, INC.Awarded supplier45-5234205 135 E. Olive Ave. Suite 146 Burbank, Ca 91405, Burbank, 00, 91405

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.