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AwardedFind a Tender · award

Video Digitisation Services

Buyer: British Film Institute →

BuyerBritish Film Institute
StatusAwarded
DeadlineNot published
ValueValue not published
Published9 Sept 2025

What is being bought

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Delivery location

UKH23

Categories

Motion picture and video services 92100000Motion picture and video tape production and related services 92110000Motion picture and video tape production and related services 92110000

Lot details

Lot 1

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.

Statuscancelled

Award criteria
Quality — 80%
Price — 20%

What is included

ItemCategoryQuantity
1Motion picture and video tape production and related services, Motion picture and video servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 92. The category anchor is Motion picture and video services (92100000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 921,6974 median · 29.3 average (509 of 1,697 with a bid count)3.5 average (572 of 1,697 with named award suppliers)1 comparable price pairs
Same buyer47 median · 6.7 average (3 of 4 with a bid count)4.7 average (3 of 4 with named award suppliers)Not published
Delivery region: UKH23217 median · 8.3 average (7 of 21 with a bid count)2.6 average (10 of 21 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementYes
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Video Digitisation Services

Statusactive
Value£750,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04e6d3
Latest release ID055184-2025
Latest release timestampTue Sep 09 2025 17:09:02 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release6

Notice history

DateEventReference
9 Sept 2025award, contract055184-2025
21 Feb 2025tender006826-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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        "id": "5",
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  "date": "2025-09-09T18:09:02+01:00",
  "ocid": "ocds-h6vhtk-04e6d3",
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      "title": "Video Digitisation Services",
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          "id": "GB-FTS-160311",
          "name": "CJP Broadcast Service Solutions Ltd"
        },
        {
          "id": "GB-FTS-160312",
          "name": "DC1 GmbH Media & Object Digitisation"
        },
        {
          "id": "GB-FTS-160313",
          "name": "Memnon Archiving Services "
        },
        {
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        }
      ],
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  "tender": {
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    "classification": {
      "id": "92110000",
      "scheme": "CPV",
      "description": "Motion picture and video tape production and related services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
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        "locality": "London",
        "postalCode": "W1T 1LN",
        "countryName": "United Kingdom",
        "streetAddress": "BFI, 21 Stephen Street"
      },
      "details": {
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        "buyerProfile": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "classifications": [
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            "description": "Recreation, culture and religion"
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      },
      "identifier": {
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      },
      "contactPoint": {
        "name": "Vicki Akinosho",
        "email": "vicki.akinosho@bfi.org.uk"
      }
    },
    {
      "id": "GB-FTS-160311",
      "name": "CJP Broadcast Service Solutions Ltd",
      "roles": [
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      ],
      "address": {
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        "locality": "Ross -on-Wye",
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      },
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        "scale": "sme"
      },
      "identifier": {
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      }
    },
    {
      "id": "GB-FTS-160312",
      "name": "DC1 GmbH Media & Object Digitisation",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "DE",
        "locality": "Guetersloh",
        "countryName": "Germany",
        "streetAddress": "Carl-Bertelsmann-Str. 161F,  D-33332 Guetersloh,  Germany."
      },
      "details": {
        "url": "http://www.dc1-online.de",
        "scale": "sme"
      },
      "identifier": {
        "legalName": "DC1 GmbH Media & Object Digitisation"
      }
    },
    {
      "id": "GB-FTS-160313",
      "name": "Memnon Archiving Services ",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH2",
        "locality": "Leighton Buzzard ",
        "postalCode": " LU7 4QB",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 15, Youngs Industrial Estate,  Stanbridge Road,  Leighton Buzzard LU7 4QB"
      },
      "details": {
        "url": "http://www.memnon.com",
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Memnon Archiving Services "
      }
    },
    {
      "id": "GB-FTS-160314",
      "name": "OvationData Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ4",
        "locality": "Orpington",
        "postalCode": "BR5 3HP",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 10, Crayfields Industrial Park Orpington Kent BR5 3HP"
      },
      "details": {
        "url": "http://www.ovationdata.com",
        "scale": "sme"
      },
      "identifier": {
        "legalName": "OvationData Limited"
      }
    },
    {
      "id": "GB-FTS-34662",
      "name": "British Film Institute",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "W1T 1LN",
        "countryName": "United Kingdom",
        "streetAddress": "21 Stephen Street"
      },
      "details": {
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      },
      "identifier": {
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      },
      "contactPoint": {
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    }
  ],
  "language": "en",
  "contracts": [
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      "title": "Video Digitisation Services",
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        "currency": "GBP"
      },
      "status": "active",
      "awardID": "055184-2025-2025/418-1",
      "dateSigned": "2025-09-05T00:00:00+01:00"
    }
  ],
  "description": "The Framework has been awarded to four Suppliers.The Framework has been awarded for 3 years with an option to extend for one year.The Standstill period has been concluded successfully.",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
9 Sept 2025 · 055184-2025 · award, contract
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      },
      {
        "id": "3",
        "value": 1,
        "measure": "foreignBidsFromEU",
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      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
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      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
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  },
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  "ocid": "ocds-h6vhtk-04e6d3",
  "buyer": {
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      "title": "Video Digitisation Services",
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          "name": "CJP Broadcast Service Solutions Ltd"
        },
        {
          "id": "GB-FTS-160312",
          "name": "DC1 GmbH Media & Object Digitisation"
        },
        {
          "id": "GB-FTS-160313",
          "name": "Memnon Archiving Services "
        },
        {
          "id": "GB-FTS-160314",
          "name": "OvationData Limited"
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        "awardCriteria": {
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    "classification": {
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      "scheme": "CPV",
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      },
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      },
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    },
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      },
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      },
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        "legalName": "British Film Institute"
      },
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    }
  ],
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    {
      "id": "055184-2025-2025/418-1",
      "title": "Video Digitisation Services",
      "value": {
        "amount": 750000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "055184-2025-2025/418-1",
      "dateSigned": "2025-09-05T00:00:00+01:00"
    }
  ],
  "description": "The Framework has been awarded to four Suppliers.The Framework has been awarded for 3 years with an option to extend for one year.The Standstill period has been concluded successfully.",
  "initiationType": "tender"
}
21 Feb 2025 · 006826-2025 · tender
{
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  "date": "2025-02-21T14:29:02Z",
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  "buyer": {
    "id": "GB-FTS-14172",
    "name": "British Film Institute"
  },
  "tender": {
    "id": "2025/418",
    "lots": [
      {
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        "value": {
          "amount": 750000,
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        },
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          "description": "One year option to extend."
        },
        "renewal": {
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        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.",
        "secondStage": {
          "maximumCandidates": 10
        },
        "awardCriteria": {
          "criteria": [
            {
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              "type": "quality",
              "description": "80%"
            },
            {
              "name": "Price",
              "type": "cost",
              "description": "20%"
            }
          ]
        },
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        "submissionTerms": {
          "variantPolicy": "notAllowed"
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      }
    ],
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          "description": "Berkhamsted"
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          {
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        ],
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          },
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        ]
      }
    ],
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    "coveredBy": [
      "GPA"
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    "documents": [
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    },
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    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
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    "hasRecurrence": true,
    "reviewDetails": "To be agreed with the BFI",
    "classification": {
      "id": "92110000",
      "scheme": "CPV",
      "description": "Motion picture and video tape production and related services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
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          ],
          "description": "Please see the SSQ for further details."
        },
        {
          "type": "economic",
          "minimum": "Please see the SSQ for further details.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see the SSQ for further details."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/bfi/aspx/Home",
    "procurementMethodDetails": "Restricted procedure"
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  "parties": [
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      "name": "British Film Institute",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH23",
        "locality": "London",
        "postalCode": "W1T 1LN",
        "countryName": "United Kingdom",
        "streetAddress": "BFI, 21 Stephen Street"
      },
      "details": {
        "url": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "buyerProfile": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "classifications": [
          {
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            "description": "NDPB"
          },
          {
            "id": "08",
            "scheme": "COFOG",
            "description": "Recreation, culture and religion"
          }
        ]
      },
      "identifier": {
        "legalName": "British Film Institute"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "name": "Vicki Akinosho",
        "email": "vicki.akinosho@bfi.org.uk"
      }
    },
    {
      "id": "GB-FTS-34662",
      "name": "British Film Institute",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "W1T 1LN",
        "countryName": "United Kingdom",
        "streetAddress": "21 Stephen Street"
      },
      "details": {
        "url": "http://www.bfi.org.uk"
      },
      "identifier": {
        "legalName": "British Film Institute"
      },
      "contactPoint": {
        "email": "vicki.akinosho@bfi.org.uk"
      }
    }
  ],
  "language": "en",
  "description": "The Framework will be awarded for 3 years initially with an option to extend for 1 year.Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.",
  "initiationType": "tender"
}