Official UK procurement notice
Video Digitisation Services · UK public procurement notice
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThe BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.
CPV: Motion picture and video services · Motion picture and video tape production and related services
How this framework works
From the published notice- Places
- up to 10 suppliers · 4 bids received (0.4 per place) · 4 appointed
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80%
- Price: 20%
- Suitability
Please see the SSQ for further details.
- Economic & financial standing
Please see the SSQ for further details.
Minimum: Please see the SSQ for further details.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Video Digitisation Services” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Feb 2025, 14:29 GMT
- Last source update
- 9 Sept 2025, 18:09 BST
- Authority reference
2025/418- FTS notice number
2025/S 000-055184- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e6d3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
To be agreed with the BFI
Publisher note: The Framework has been awarded to four Suppliers.The Framework has been awarded for 3 years with an option to extend for one year.The Standstill period has been concluded successfully.
How it was run
Official notice- Appointment period ends
- 21 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
21 Mar 2025 → 9 Sept 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Mar 2025, 12:00 GMT
- Invitations to tender expected2 May 2025, 00:00 BST
- Notice published9 Sept 2025, 18:09 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Sept 2025, 18:09 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Video Digitisation Services
- Signed
- 5 Sept 2025
- Value
- £750,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 1 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- CJP Broadcast Service Solutions LtdFramework contractor
- DC1 GmbH Media & Object DigitisationFramework contractor
- Memnon Archiving Services Framework contractor
- OvationData LimitedFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria