Venue Booking System

{
  "id": "007227-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-01-27T15:47:07Z",
  "ocid": "ocds-h6vhtk-060fe3",
  "buyer": {
    "id": "GB-PPON-PQYY-1684-DYLV",
    "name": "London Borough of Hounslow"
  },
  "tender": {
    "id": "ocds-h6vhtk-060fe3",
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          "endDate": "2029-07-30T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI75",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "79952000",
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            "description": "Event services"
          }
        ]
      }
    ],
    "title": "Venue Booking System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Hounslow Council wants to implement an online bookings and payments system for commercial, corporate and community events across its venues.\nThis market engagement seeks to understand potential suppliers, what they offer and outline costs. This will be used to inform the next steps in procuring a new system.\nVenues in scope initially are:\nHounslow House\nBoston Manor House\nHogarth's House\nChiswick Town Hall\nFeltham Assembly Hall\nIsleworth Public Hall\nHeston Village Hall\nHowever, there are several other venues which, over time, the Council will likely want to be brought into the system.\nInterested parties should submit expressions of interest to  procurement@hounslow.gov.uk contact by 10th February 2026 . Please use email subject 'Booking System Market Engagement'.\nExpressions of interest should include:\nIf the requirements below can be fully met by your solution\nAn indication of set-up and recurring annual costs, including number of licences included and cost for additional licences\nTimeline for system set-up, and associated training\nApproach / costs of bringing new venues onto the platform\nEvidence of successful relevant delivery elsewhere.\nSystem Requirements:\nDiary showing availability across all venues\nAbility to request bookings, subject to further approval\nAbility to pay online\nInvoicing and payment processing - ideally linked to council systems\nGeneration of proposals\nBooking preapproval system\nAbility to set follow up actions and reminders\nGeneration of contracts - electronic signing\nCRM/contact management facility for all customers\nMarketing capability for outreach activity to past users\nProduce Banqueting Event Orders\nGeneration of reports (e.g. pace and market segments)\nAbility to offer subsidised rates\nAbility to reallocate smaller bookings to appropriate other spaces, should a preferable booking option arise\nAbility for customer accounts, keeping a record of preferences and previous activity\nReceiving holding and damages deposits\nAllowing choice of optional set ups of tables and chairs per site and other requirements\nUploading of Risk Assessment requests and other due diligence such as PLI\nClient satisfaction surveys",
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PQYY-1684-DYLV",
      "name": "London Borough of Hounslow",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI75",
        "country": "GB",
        "locality": "Hounslow, London",
        "postalCode": "TW3 3EB",
        "countryName": "United Kingdom",
        "streetAddress": "Hounslow House, 7 Bath Road"
      },
      "details": {
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            "scheme": "UK_CA_TYPE",
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      "identifier": {
        "id": "PQYY-1684-DYLV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hounslow.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "007227-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/007227-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-27T15:47:07Z"
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    "milestones": [
      {
        "id": "engagement",
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        "status": "scheduled",
        "dueDate": "2026-02-10T23:59:59Z",
        "description": "Interested parties should refer to the description in this notice for an outline of requirements and what we are seeking as a response to them. This will help the authority to determine the most appropriate procurement route to meet our requirements."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "007184-2026",
  "tag": [
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  "date": "2026-01-27T15:06:04Z",
  "ocid": "ocds-h6vhtk-060fe3",
  "buyer": {
    "id": "GB-PPON-PQYY-1684-DYLV",
    "name": "London Borough of Hounslow"
  },
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          "endDate": "2029-07-30T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        }
      }
    ],
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            "countryName": "United Kingdom"
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        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          }
        ]
      }
    ],
    "title": "Venue Booking System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Hounslow Council wants to implement an online bookings and payments system for commercial, corporate and community events across its venues.\nThis market engagement seeks to understand potential suppliers, what they offer and outline costs. This will be used to inform the next steps in procuring a new system. \nVenues in scope initially are: \nHounslow House \nBoston Manor House \nHogarth's House \nChiswick Town Hall \nFeltham Assembly Hall \nIsleworth Public Hall \nHeston Village Hall \nHowever, there are several other venues which, over time, the Council will likely want to be brought into the system.  \nInterested parties should submit expressions of interest to  procurement@hounslow.gov.uk contact by 10th February 2026 . Please use email subject 'Booking System Market Engagement'. \n Expressions of interest should include: \nIf the requirements below can be fully met by your solution \nAn indication of set-up and recurring annual costs, including number of licences included and cost for additional licences \nTimeline for system set-up, and associated training \nApproach / costs of bringing new venues onto the platform \nEvidence of successful relevant delivery elsewhere.  \nSystem Requirements \nDiary showing availability across all venues \nAbility to request bookings, subject to further approval \nAbility to pay online  \nInvoicing and payment processing - ideally linked to council systems \nGeneration of proposals \nBooking preapproval system  \nAbility to set follow up actions and reminders \nGeneration of contracts - electronic signing \nCRM/contact management facility for all customers \nMarketing capability for outreach activity to past users \nProduce Banqueting Event Orders \nGeneration of reports (e.g. pace and market segments) \nAbility to offer subsidised rates  \nAbility to reallocate smaller bookings to appropriate other spaces, should a preferable booking option arise \nAbility for customer accounts, keeping a record of preferences and previous activity \nReceiving holding and damages deposits \nAllowing choice of optional set ups of tables and chairs per site and other requirements \nUploading of Risk Assessment requests and other due diligence such as PLI \nClient satisfaction surveys",
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
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      "id": "GB-PPON-PQYY-1684-DYLV",
      "name": "London Borough of Hounslow",
      "roles": [
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      "address": {
        "region": "UKI75",
        "country": "GB",
        "locality": "Hounslow, London",
        "postalCode": "TW3 3EB",
        "countryName": "United Kingdom",
        "streetAddress": "Hounslow House, 7 Bath Road"
      },
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      "identifier": {
        "id": "PQYY-1684-DYLV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hounslow.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "007184-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/007184-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-27T15:06:04Z"
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        "type": "engagement",
        "status": "scheduled",
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        "description": "Interested parties should refer to the description in this notice for an outline of requirements and what we are seeking as a response to them. This will help the authority to determine the most appropriate procurement route to meet our requirements."
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}