Official UK procurement notice
Ventilation Plant and Equipment Maintenance Services
Authority: UK Research & Innovation (UKRI) (Central government)
Sectors: Industrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50)+1 more Delivery: East of England (UKH12)
Published estimate £600,000≈ £300k / year · £720,000 inc. VAT · 1 value update
Submissions closed 12 May 2025
Contract term 2 yrsup to 5 yrs with extensions · starts 2 Jun 2025
What is being bought
Published requirement descriptionUKRI requires a contract for the provision of ventilation plant and equipment maintenance.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=942323663
CPV: Heating, ventilation and air-conditioning installation work · Inspection of ventilation system · Repair and maintenance services of electrical and mechanical building installations · Ventilation equipment
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£600,000
- Value
- £600,000 exc. VAT · £720,000 inc. VAT
- Extensions
- UKRI wishes to have the option to extend this contract by three years in one year increments.
42520000 Ventilation equipment45331000 Heating, ventilation and air-conditioning installation work50710000 Repair and maintenance services of electrical and mechanical building installations71315410 Inspection of ventilation system
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add moreHow bids were scored
Published sub-criteria (18)
- Management Plan — 20
- Resources — 10
- Risks — 15
- Sub-Contracted Resources — 15
- Health & Safety Matters — 10
- Management Plan — 20
- Resources — 10
- Risks — 15
- Sub-Contracted Resources — 15
- Health & Safety Matters — 10
- Management Plan — 20
- Resources — 10
- Risks — 15
- Sub-Contracted Resources — 15
- Health & Safety Matters — 10
- Price — 30
- Price — 30
- Price — 30
Published award criteria (18)
- Price — Long criteria description
- Management Plan — Long criteria description
- Resources — Long criteria description
- Risks — Long criteria description
- Sub-Contracted Resources — Long criteria description
- Health & Safety Matters — Long criteria description
- Price — Long criteria description
- Management Plan — Long criteria description
- Resources — Long criteria description
- Risks — Long criteria description
- Sub-Contracted Resources — Long criteria description
- Health & Safety Matters — Long criteria description
- Price — Long criteria description
- Management Plan — Long criteria description
- Resources — Long criteria description
- Risks — Long criteria description
- Sub-Contracted Resources — Long criteria description
- Health & Safety Matters — Long criteria description
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Aug 2025, 10:05 BST
- Last source update
- 15 Aug 2025, 10:05 BST
- Award evaluation window
- Submission end — 17 May 2025, 00:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f8e2Find a Tender
How it was run
Official noticeAccess & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 12 May 2025, 15:00 BST
- Clarification deadline
- 5 May 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 published dates · Europe/London- Tender notice published26 Mar 2025, 12:05 GMT
- Clarification questions by5 May 2025, 15:00 BST
- Submission deadline12 May 2025, 15:00 BST
- Award decision expected by17 May 2025, 00:59 BST
- Contract starts2 Jun 2025, 01:00 BST
- Latest notice published15 Aug 2025, 10:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 13 Aug 2025 | CancelledTender to be re-issued with updated requirements |
Notice history
9 events · 3 releases on Find a Tender · since 26 Mar 2025- Procurement termination notice published15 Aug 2025, 10:05 BSTUK12
- Published value updated15 Aug 2025, 10:05 BSTwas £600,000
- Status changed to complete15 Aug 2025, 10:05 BST
- Procurement method changed15 Aug 2025, 10:05 BST
- Deadline withdrawn15 Aug 2025, 10:05 BST
- Buyer details updated15 Aug 2025, 10:05 BST
- Tender notice published17 Apr 2025, 12:05 BSTUK4
- Deadline moved to 12 May 2025, 15:00 BST17 Apr 2025, 12:05 BST+6 days · was 6 May 2025, 15:00 BST
- Tender notice published26 Mar 2025, 12:05 GMTUK4
Published amendments (1)
Due to the site visit now being included, the deadline for this tender has been extended by one week. Original Deadline: 6th May 2025 New deadline: 13th May 2025 Deadline time of 14:00 remains
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender