Find a TenderClosedTender notice

Published 8 Aug 2025, 16:20 BST

Official UK procurement notice

Vending Services for the Education Authority

Authority: The Education Authority (Education)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable

Sectors: Food, beverages, tobacco and related products (15)Industrial machinery (42)Hotel, restaurant and retail trade services (55) Delivery: Delivery location not published

Concession value (operator's revenue)£72,000operator revenue, not the authority's budget

Submissions closed 25 Aug 2025

Contract term 1 yrends 31 Oct 2026 · up to 31 Oct 2028 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The Education Authority (hereafter referred to as EA) is inviting tenders for the purpose of establishing a contract for the provision of vending services for the Education Authority for a period of 12 months, with the option to extend for periods up to 24 months. It should be noted that the contract extension options may or may not be exercised.

CPV: Automatic goods-vending machines · Centrifuges, calendering or vending machines · Mineral water · Retail trade services · Vending machines · Vending-machine ingredients

The lotProcurement structure

single lot · value published

Lot #1Renewal 1 yrSMEPublished value£72,000

Contract period: 1 Nov 2025 – 31 Oct 2026 (1 yr) · up to 31 Oct 2028 with extensionsValue: £72,000 exc. VAT · £72,000 inc. VAT

Eligibility: SME eligible

Extensions: The value of this Contract is estimated to be between £40,000 and £60,000 excluding VAT, or between £48,000 and £72,000 inclusive of VAT for a three year contract term, these figures being based on historic spend, the potential impact of inflation and potential for increase in sales or the addition of other sites requiring these services over the term of the Contract. The EA reserves the right to increase the value of any awarded Contract in the event that demand increases for these services on EA corporate sites for any reason, such as, but not restricted to, the addition of vending machines to additional corporate sites or increased demand / usage at current sites. · The option to extend for period/s up to 24 months

15894500 Vending-machine ingredients 15981000 Mineral water 42930000 Centrifuges, calendering or vending machines 42933000 Vending machines 42933300 Automatic goods-vending machines 55900000 Retail trade services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 100%

Published sub-criteria (1)

AC1 Total Contract Price (Financial Return): 100%

Published award criteria (1)

AC1 Total Contract Price (Financial Return)

What this means for your bid

Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Aug 2025, 16:20 BST
Last source update: 8 Aug 2025, 16:20 BST
Authority reference: CAT-25-010
FTS notice number: 2025/S 000-047410
Latest notice: Tender notice (UK4)
Classification (CPV): Automatic goods-vending machinesCentrifuges, calendering or vending machinesMineral waterRetail trade servicesVending machinesVending-machine ingredients
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05848d Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowed

Access & registration note: Free Northern Ireland registration

Submission deadline: 25 Aug 2025, 23:59 BST
Clarification deadline: 19 Aug 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/cft/prepareView… ↗

Timeline

8 Aug 2025 → 1 Nov 2025 · 4 dates

Tender notice published
8 Aug 2025, 16:20 BST
Clarification questions by
19 Aug 2025, 23:59 BST
Submission deadline
25 Aug 2025, 23:59 BST
Contract starts360 days ago
1 Nov 2025

Notice history

1 event · 1 release on Find a Tender

Tender notice published
8 Aug 2025, 16:20 BST
UK4

Contracting authority & participating public bodies

Education Authority

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Aug 2025, 16:20 BST