Official UK procurement notice
CA2487 - Vending Machines in Wiltshire Council Leisure Centres
Authority: Wiltshire Council (Local council)
What is being bought
Published requirement descriptionWiltshire Council intends to award a contract for the supply (rental) of vending machines and associated stock to be made available for resale in its leisure centres.? Wiltshire Council’s leisure facilities currently comprise 20 leisure centres, 6 of which offer vending provision, and as such are in scope for the contract.
- Not divided into lots: The service wants to award one contract to one supplier and inviting bids in lots could result in an award to multiple suppliers, resulting in multiple contracts.
- The authority expects to re-tender this requirement around 5 Mar 2035, 23:59 GMT.
CPV: Vending machines
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£570,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Financial: 60%
Published award criteria (2)
- Financial: 60%
- Quality: 40%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 5 Mar 2035
- First published
- 24 Mar 2026, 14:58 GMT
- Last source update
- 29 Sept 2026, 16:22 BST
- Award evaluation window
- Submission end – 24 Jul 2026
- Authority reference
CA2487- FTS notice number
2026/S 000-041787- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0672f6Find a Tender
How it was run
Official notice- Submission deadline
- 5 Jun 2026, 14:00 BST
- Clarification deadline
- 26 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Mar 2026 → 29 Sept 2026 · 11 dates- Planning notice published206 days ago24 Mar 2026, 14:58 GMT
- Market engagement197 days ago2 Apr 2026, 23:59 BST
A pre-market engagement (PME) event will be held via Microsoft Teams at 2p.m. on Thursday 2nd April. Suppliers wishing to participate should contact the council via the project message board on ProContract indicating their wish to be included in the invitation and providing the e-mail addresses of up to two representatives from their organisation. They should do this by 17:00hrs on Wednesday 1st April.
The DN reference for this procurement is DN809418, and the council's Unique Reference Number (URN) is CA2487.
Not participating in the engagement will NOT preclude suppliers from expressing interest in the procurement or submitting a bid.
- Next notice expected186 days ago13 Apr 2026, 23:59 BST
- Tender notice published162 days ago7 May 2026, 10:37 BST
- Clarification questions by143 days ago26 May 2026, 17:00 BST
- Submission deadline133 days ago5 Jun 2026, 14:00 BST
- Assessment summaries sent102 days ago7 Jul 2026, 00:00 BST
- Standstill ends88 days ago20 Jul 2026, 23:59 BST
- Award decision expected by84 days ago24 Jul 2026, 23:59 BST
- Contract starts63 days ago15 Aug 2026, 00:00 BST
- Latest notice published17 days ago29 Sept 2026, 16:22 BST
Notice history
9 events · 4 releases on Find a Tender · since 24 Mar 2026- Preliminary market engagement notice published24 Mar 2026, 14:58 GMTUK2
- Tender notice published7 May 2026, 10:37 BSTUK4
- Status changed to active7 May 2026, 10:37 BST
- Procurement method changed7 May 2026, 10:37 BST
- Deadline published: 5 Jun 2026, 14:00 BST7 May 2026, 10:37 BST
- Contract award notice published8 Jul 2026, 10:14 BSTUK6
- Status changed to complete8 Jul 2026, 10:14 BST
- Contract signature expected1 Aug 2026, 23:59 BSTscheduled
- Contract details notice published29 Sept 2026, 16:22 BSTUK7
Routine re-releases (4)
- 2026-03: 1 release · 24 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| V H GRADDON & SONS VENDING LIMITEDSMEVending in Leisure Centres15 Aug 2026 – 14 Aug 2029 · up to 14 Aug 2035Extensions: The Contract will be for an initial term of three years, with an option to extend for any period up to a further six years in two periods of three years as defined and at the sole discretion of the Council. | £239,574 | 7 Jul 2026 | Awarded |
Contracts
Vending Machines in Wiltshire Council Leisure Centres · V H GRADDON & SONS VENDING LIMITEDSME
- Signed
- 6 Aug 2026
- Value
- £239,574
- Period
- 15 Aug 2026 – 14 Aug 2029 · up to 14 Aug 2035 with extensions
- Status
- active
- Extensions
- Two (2) periods of three (3) years
3 agreed KPIs: Breakdown · Repair · Standard of service
- Breakdown
- Repair
- Standard of service
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- V H GRADDON & SONS VENDING LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender