Official UK procurement notice
Vehicle Repairs & Maintenance Framework
Authority: East Ayrshire Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionThe Council is seeking to set up a Framework Agreement with Service Providers with appropriate experience to support the Council in the delivery of vehicle/plant/equipment repair and maintenance services for the purpose of calling of services as and when required.
- Recurrence: 2, 3 or 4 years, depending on extension options
CPV: Maintenance and repair services related to specific parts of vehicles · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of cars · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of trucks · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Places
- up to 25 suppliers · 15 bids on the busiest of 5 lots (0.6 per place) · 26 appointed (full)
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Light Vehicles up to 3.5T GVWCancelledRenewal
Mechanical repairs, inspections, maintenance which will typically include cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
Lot #2Heavy Vehicle over 3.5T GVWCancelledRenewal
Mechanical repairs, inspections, maintenance which will typically include trucks, refuse collection vehicles, gully cleaning trucks, winter gritting vehicles, hooklift vehicles and rear end loader vehicles over 3.5t GVW.
Lot #3BusesCancelledRenewal
Mechanical repairs, inspections, maintenance of buses, this will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
Lot #4PlantCancelledRenewal
Mechanical repairs, inspections, maintenance of plant items, this will typically include JCB/CAT type loaders, road sweepers, tractors, ride on mowers, fork lift trucks etc.
Lot #5Component RepairCancelledRenewal
Component repairs including refurbishment where appropriate, this will typically include components fitted to council vehicles such as rams, pumps, gearbox etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Vehicle Repairs & Maintenance Framework” is a framework: the contest is a place on its panel, up to 25 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2, 3 or 4 years, depending on extension options
- First published
- 5 Feb 2024, 15:57 GMT
- Last source update
- 6 Jun 2024, 10:40 BST
- Award evaluation window
- 8 Mar 2024 – …
- Authority reference
PS/24/02- FTS notice number
2024/S 000-017564- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043740Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to ITT documents
Publisher note: Expressions of interest must be made by 12 noon on 5 March 2024 with submission of tenders by 12 noon on Friday 8 March 2024. (SC Ref:768591)
How it was run
Official notice- Appointment period ends
- 22 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 8 Mar 2024, 12:00 GMT
Timeline
8 Mar 2024 → 6 Jun 2024 · 3 dates- Bids opened8 Mar 2024, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown22 Mar 2024, 12:00 GMT
- Notice published6 Jun 2024, 10:40 BST
Notice history
3 events · 4 releases on Find a Tender · since 5 Mar 2024- Deadline moved to 20 Mar 2024, 12:00 GMT5 Mar 2024, 16:02 GMT+12 days · was 8 Mar 2024, 12:00 GMT
- Deadline moved to 22 Mar 2024, 12:00 GMT20 Mar 2024, 10:27 GMT+2 days · was 20 Mar 2024, 12:00 GMT
- Status changed to complete6 Jun 2024, 10:40 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 8 Mar 2024 | 20 Mar 2024 | +12 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Mar 2024 | 20 Mar 2024 | +12 d |
| — | DeadlineTime limit · IV.2.2 | 20 Mar 2024 | 22 Mar 2024 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 20 Mar 2024 | 22 Mar 2024 | +2 d |
Ensure sufficient market response
Ensure sufficient market response
Routine re-releases (4)
- 2024-02: 1 release · 5 Feb 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £2,400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 3 - Buses
- Signed
- 30 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 1 - Light Vehicles up to 3.5T GVW
- Signed
- 30 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 2 - Heavy Vehicle over 3.5T GVW
- Signed
- 30 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 4 - Plant
- Signed
- 30 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 5 - Component Repair
- Signed
- 30 Apr 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Light Vehicles up to 3.5T GVW | 10bids · 10 electronic | 8 | — | — |
| 2 · Heavy Vehicle over 3.5T GVW | 15bids · 15 electronic · 1 from abroad | 12 | — | — |
| 3 · Buses | 7bids · 7 electronic | 7 | — | — |
| 4 · Plant | 15bids · 15 electronic · 1 from abroad | 11 | — | — |
| 5 · Component Repair | 11bids · 11 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Framework contractors & participating bidders
26 commercial parties on the notice- Alltruck Commercial Vehicle Repairs LtdFramework contractor
- Bridgend Motor GroupFramework contractor
- Briggs Equipment U.K. LimitedFramework contractor
- Bryson Tractors LtdFramework contractor
- Ciceley Commercials LtdFramework contractor
- Econ Engineering LtdFramework contractor
- Euro Driveshafts & Hydraulics LimitedFramework contractor
- FAUN Zoeller (UK) LimitedFramework contractor
- Finning (UK) LtdFramework contractor
- HAMILTON BROS. (ENGINEERING) LTDFramework contractor
Show 16 more suppliers
- Howford Hydraulics LtdFramework contractor
- J.C. Peacock & Co., LimitedFramework contractor
- James A Cuthbertson LtdFramework contractor
- Ken Malcolm Equipment LimitedFramework contractor
- Kerr and Smith LtdFramework contractor
- Lothian Vehicle Body Builders LtdFramework contractor
- McKinnon & Forbes LtdFramework contractor
- Mitchell Diesel Limited, Trading as Mitchell PowersystemsFramework contractor
- Motus Commercials LtdFramework contractor
- Pistons & Components (Glasgow) LtdFramework contractor
- Romaquip Ltd.Framework contractor
- Sapphire Vehicle ServicesFramework contractor
- Scot JcbFramework contractor
- The Double A Trading Company limitedFramework contractor
- Vision Techniques LtdFramework contractor
- Vortex Hydraulics LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria