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Published 6 Jan 2026, 15:29 GMT

Official UK procurement notice

VEHICLE MAINTENANCE CONTRACT & SUPPLY AND FITMENT OF TYRES

Official notice

Authority: Amber Valley Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Published estimate£315,000≈ £105k / year · £327,600 inc. VAT · 1 value update
Submissions closed 16 Mar 2026
Contract term 3 yrsends 14 Jun 2029 · up to 14 Jun 2031 with extensions · starts 15 Jun 2026

What is being bought

Published requirement description

The Council wishes to establish a Contract for the provision of Vehicle Maintenance plus Supply and Fitment of Tyres.

Contract Term: 3 years plus provision to extend for up to an additional two (2) years subject to requirements and satisfactory performance

Scope: Planned servicing, reactive repairs, MOT coordination, compliance inspections, tyre/battery/oil management, parts supply, mobile servicing, roadside assistance, sustainability measures.

Fleet Profile: Currently 26 vehicles (light commercials, cabs with tippers, sweepers as the authority is going through a fleet replacement exercise and EV/hybrid segment may be added in the future.

CPV: Vehicle-fleet management services · Vehicle-fleet-support services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£315,000
Contract period: 15 Jun 2026 – 14 Jun 2029 (3 yrs) · up to 14 Jun 2031 with extensionsValue: £315,000 exc. VAT · £327,600 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: + 2 years
50111100 Vehicle-fleet management services50111110 Vehicle-fleet-support services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Price - 40% Quality - 60%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Jan 2026, 15:29 GMT
Last source update
11 Feb 2026, 10:29 GMT
Award evaluation window
Submission end – 29 Apr 2026
Authority reference
ABVC/006/2026
FTS notice number
2026/S 000-012251
Latest notice
Tender notice (UK4)
Classification (CPV)
Vehicle-fleet management servicesVehicle-fleet-support services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-060047 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
16 Mar 2026, 12:00 GMT
Clarification deadline
9 Mar 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/nederbyshiredc/ ↗

Timeline

6 Jan 2026 → 15 Jun 2026 · 7 dates
  1. Planning notice published295 days ago
    6 Jan 2026, 15:29 GMT
  2. Market engagement280 days ago
    21 Jan 2026, 23:59 GMT

    Online Supplier Briefing (Webinar):

    Date: 21 January 2026, 10:00-11:30 (UK time)

    Platform: MS Teams (link will be provided on registration)

    Participation is voluntary and free.

    Register interest by emailing [email protected] by noon 20 January 2026, providing your organisation's name and email address for invites to the webinar contact details

    This engagement aims to:

    • Provide an overview of the council's requirements
    • Test market capacity and capability
    • Explore innovation and sustainability (including EV/hybrid servicing)
    • Identify risks and mitigation measure
  3. Tender notice published259 days ago
    11 Feb 2026, 10:29 GMT
  4. Clarification questions by233 days ago
    9 Mar 2026, 17:00 GMT
  5. Submission deadline226 days ago
    16 Mar 2026, 12:00 GMT
  6. Award decision expected by182 days ago
    29 Apr 2026, 23:59 BST
  7. Contract starts136 days ago
    15 Jun 2026, 00:00 BST

Notice history

6 events · 2 releases on Find a Tender · since 6 Jan 2026
  1. Preliminary market engagement notice published
    6 Jan 2026, 15:29 GMT
    UK2
  2. Tender notice published
    11 Feb 2026, 10:29 GMT
    UK4
  3. Published value published: £315,000
    11 Feb 2026, 10:29 GMT
  4. Status changed to active
    11 Feb 2026, 10:29 GMT
  5. Procurement method changed
    11 Feb 2026, 10:29 GMT
  6. Deadline published: 16 Mar 2026, 12:00 GMT
    11 Feb 2026, 10:29 GMT

Contracting authority & participating public bodies

Amber Valley Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNRY-9833-CLLH Town Hall, Market Pl,, Ripley, East Midlands, DE5 3BTContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure