Official UK procurement notice
Vehicle Maintenance and Repair
Authority: Glasgow City Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionThe council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council’s vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc.
There are 9 lots as stated below-
Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)
Lot 2- Vehicle Tachograph Calibration and Repairs
Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles)
Lot 4 -Vehicle Electrical systems (all vehicles)
Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes
Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage
Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage
Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage
Lot 9 - Vehicle Ministry of Transport (MOT’s), preparation MOT’s and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne.
The council will outsourced the services required for Lots 1,2 and 3.
The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house.
CPV: Calibration services · Electrical equipment for engines and vehicles · Engines and engine parts · Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 6 lots · 6 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values published · evaluation weights differ by lotLot #1Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)Awarded
This is for the provision of vehicle engine inspection and refurbishment services.
The Supplier will be expected to undertake-
General Engine Diagnosis
Cylinder Head and Valve Train Diagnosis and Repair
Engine Block Diagnosis and Repair
Lubrication and Cooling Systems Diagnosis and Repair
Fuel, Electrical, Ignition, Exhaust Systems Inspection and Service
Lot #2Vehicle Tachograph Calibration and Repairs (light and heavy vehicles)Awarded
This is for the provision of scheduled 2 yearly tachograph calibration and repair services for the council’s vehicles to ensure the council continues to meet its legal requirements including providing a clear reference to repair or replace, calibrate and re-seal to Digital and Smart Annex 1C tachographs.
The council requires the bidders to undertake-
Vehicle Calibration and Repair (scheduled maintenance)
Carry out test procedures
Repairs to Vehicle Unit
Vehicle Unit Replacement
Completed Certification
Lot #3Vehicle Electrical systems (all vehicles)Awarded
This is for the provision of vehicle electrical system services for the council’s vehicles. The council requires the Supplier to understand vehicle system fault diagnosis criteria and techniques and must be able to use fault diagnostic techniques and equipment to determine the performance of vehicle system. The council will only outsource this service if they do not have the capacity to undertake this in house.
The Supplier is required to undertake-
Security Systems
Environmental
Passenger Protection
Car Key Replacement
Other Essential work
Lot #4Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnesAwarded
This is for the provision of vehicle servicing and repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonne and will involve Class 4, 5 and 7 including electric vehicles, to ensure that the council continues to meet its legal requirement. The council will outsource the mandatory MOT’s, including service and repairs, only if they do not have the capacity or resource to undertake this inhouse for light vehicles up to 3.5 tonnes.
The Supplier is required to undertake-
Ministry of Transport and associated repairs and or servicing at the time of MOT.
Lot #5Vehicle Repairs for cars /car Derived vans including accidental damageAwarded
This is for the provision of vehicle repairs for cars, car derived vans including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs.
The Supplier is required to undertake
Body coach works including structural works.
Electrical works.
Mechanical works.
Specialist component equipment repairs.
Vehicle modification works.
Panel spray painting for ad hoc requests.
Provision of support on any manufacturer recall process repair.
All estimates should be configured on the AUDATEX system or equivalent
All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request.
Repairs to auxiliary equipment including tail lifts
Transporting Vehicles
Lot #6Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damageAwarded
This is for the provision of vehicle repair for Light Goods Vehicles up to 3.5 tonne including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts, penny cranes etc when they do not have the capacity to undertake this in-house. The council requires repair services for accident and operational damage, as well as ad-hoc repairs.
The Supplier is required to undertake-
Body coach works including structural works.
Electrical works.
Mechanical works.
Specialist component equipment repairs.
Vehicle modification works.
Panel spray painting for ad hoc requests.
Provision of support on any manufacturer recall process repair.
All estimates should be configured on the AUDATEX system or equivalent
All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request.
Repairs to auxiliary equipment including tail lifts
Transporting Vehicles
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 62 points on every lot: a 10% discount moves about 6.2 points.
- “Vehicle Maintenance and Repair” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jun 2023, 09:11 BST
- Last source update
- 8 Jun 2023, 09:11 BST
- Authority reference
GCC004928CPU- FTS notice number
2023/S 000-016229- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d497Find a Tender
Publisher note: SPD Questions 4D.1,4D1.1,4D1.2,4D2,4D2.1 and 4D2.2; Bidders may hold the certificates for Quality Assurance Scheme, Environmental Management Standards or comply with all the questions noted in SPD Section. 4D. Please refer to Qualification Envelope within the PCS-T portal for these questions. Health and Safety Questionnaire - Document Eight , Bidders only required to complete one copy if you are bidding for one or more than lot and submit this will your bid submission. The H and S Questionnaire will be evaluated pass or fail. The council are looking for a maximum of 3 suppliers per lot for this framework agreement on a ranked 1,2 and 3 basis. Freedom of Information. Act-Information on the FOI Act is contained in Appendix. A of the ITT. Applicants must note the implications of this legislation and ensure that any info they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyer’s attachment area within the PCST portal (NB the council does not bind itself to withhold this info). Tenderers Amendments- Applicants must enter any clause, condition, amendment to specification or any other qualification or reservation they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyer’s attachment area within PCST portal. Prompt Payment -The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum, invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyer’s attachment area within PCST portal. Non Collusion -Applicants will be required to complete the Non Collusion certificate contained in the buyers attachment area within the PCS Tender portal. Insurance Mandate-All successful suppliers will be required to sign an Insurance Mandate, contained in the buyer’s attachment area within the PCS Tender portal authorising the Council to request copies of insurance docs from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Draft T&C’s are located within the buyers attachment area within the PCST portal. Additional info pertaining to this contract notice is contained in the ITT documents situated within the buyer’s attachment area of PCS-T. Bidders must ensure they read these documents in line with this contract notice. (SC Ref:730731)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Vehicle Tachograph Calibration and Repairs (light and heavy vehicles)
- Signed
- 28 Mar 2023
- Value
- £80,000
- Status
- active
Vehicle Electrical systems (all vehicles)
- Signed
- 28 Mar 2023
- Value
- £360,000
- Status
- active
Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damage
- Signed
- 28 Mar 2023
- Value
- £100,000
- Status
- active
Vehicle Repairs for cars /car Derived vans including accidental damage
- Signed
- 28 Mar 2023
- Value
- £140,000
- Status
- active
Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)
- Signed
- 28 Mar 2023
- Value
- £800,000
- Status
- active
Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes
- Signed
- 28 Mar 2023
- Value
- £640,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) | 2bids · 2 electronic | 1 | — | — |
| 2 · Vehicle Tachograph Calibration and Repairs (light and heavy vehicles) | 2bids · 2 electronic | 1 | — | — |
| 3 · Vehicle Electrical systems (all vehicles) | 1bids · 1 electronic | 1 | — | — |
| 4 · Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes | 3bids · 3 electronic | 2 | — | — |
| 5 · Vehicle Repairs for cars /car Derived vans including accidental damage | 3bids · 3 electronic | 2 | — | — |
| 6 · Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damage | 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Agmors Coachwork LtdFramework contractor
- Elprosys uk ltdFramework contractor
- GORDON COOLEY COACHBUILDERS LTDFramework contractor
- MOTUS CommercialsFramework contractor
- Pistons & Components (Glasgow) LtdFramework contractor
- Springhill Mot Station LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.