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Published 22 May 2025, 16:51 BST

Official UK procurement notice

Vehicle Hire Contract · UK public procurement notice

Official notice

Authority: Leicestershire County Council (Local council)

12 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: East Midlands (UKF2)
Published estimate£4,000,000total for 12 lots · £4,800,000 inc. VAT · 1 value update
Submissions closed 25 Sept 2026
Lots 12see the lot list below
Contract term 2 yrsends 11 Nov 2028 · up to 11 Nov 2030 with extensions · starts 12 Nov 2026

What is being bought12 lots · detail below

Published requirement description

Hire requests are received from service areas across the Authority and are required for various reasons including owned fleet off the road due to long terms repairs, in order to provide resilience in the fleet due to reliability issues (such as minibuses) and increased demand from service areas. The Authority require a contract with suppliers who are able to supply the whole range of vehicles within the lot tendered for that are used by the Authority.

The estimated value given for each lot is simply the total contract value divided into 12 equal lots. If you require a more accurate estimate then please submit a clarification query via the tender portal.

In order to provide more opportunities for SME suppliers, rather than a single supplier, the Authority has created different lots categorised by vehicle type. These hires can be either short term e.g. weeks or for a longer period e.g. months.

A potential contract risk would be that Local Government Reform or a change in the Council's vehicle hire and purchasing strategy may result in changes to requirements. This could result in an increase or a decrease in requirements. As a result of Local Government Reform the contract may require novation to any new local authority organisation once created.

  • No preliminary market engagement: A market engagement was carried out for market consideration prior to this tender being published.

CPV: Motor vehicles · Road transport services

Lots and requirements (12)Procurement structure

12 lots · all with a published value (£4,800,000 together) · same evaluation weights on every lot
Lot #1Vehicle Type A, B, K, LRenewal 2 yrsSMEPublished value£400,000

Small Cars up to 3.5t

Medium Cars up to 3.5t

4x4's with truckman style back

Small panel Vans up to 3.5t

Medium panel Vans (inc electric) up to 3.5t

Large panel Vans (inc electric) up to 3.5t

Luton Vans (inc electric)

Welfare van with WC 3.5T

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #2Vehicle Type H,I,J,K,M,PRenewal 2 yrsSMEPublished value£400,000

Traffic Management Vehicle (Cone vehicle 3.5T)

3.5T Utility Cab tipper (may also require crew cab instead of utility)

3.5T Utility Cab /Flatbed (we may also require crew cab instead of utility)

3.5t Utility Cab Drop side (we may also require crew cab instead of utility)

4X4 All Terrain ARB

Welfare van with WC 3.5T

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #3Vehicle type S,T,URenewal 2 yrsSMEPublished value£400,000

7.5T Flatbed

7.5T Luton box van with tail lift

12T Luton box van with tail lift

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #4Vehicle type GRenewal 2 yrsSMEPublished value£400,000

Crane lorry

18T Crane Lorry with Front mounted crane for street lighting application with minimum 8M long load bed and "H" frame to carry street lighting colums of up to 14M

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #5Vehicle type NRenewal 2 yrsSMEPublished value£400,000

32t Hook Loader with sheeting system

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #6Vehicle type ORenewal 2 yrsSMEPublished value£400,000

MEWPs, 3.5t, 5.2t and 7t van with 13.5m & 14.5m platform

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #7Vehicle type F,RRenewal 2 yrsSMEPublished value£400,000

7.5 Tonne Insulated rear Tipper with drop sides (with rear ingress eg steps and fall arrest)

18T Insulated Rear Tipper with drop side's (with rear ingress e.g. steps and fall arrest)

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #8Vehicle type QRenewal 2 yrsSMEPublished value£400,000

Gritter: demountable and fixed body 26t

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #9Vehicle type VRenewal 2 yrsSMEPublished value£400,000

18T Roadmender and hot box

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #10Vehicle type WRenewal 2 yrsSMEPublished value£400,000

18t Gully tankers

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #11Vehicle type ERenewal 2 yrsSMEPublished value£400,000

18T Crash Cushion Short wheelbase

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services
Lot #12Vehicle type C, DRenewal 2 yrsSMEPublished value£400,000

8 passenger Seat Minibus (Group B licence with Tail lift)

12 to 16 passenger Seat Minibus (with Tai lift & flexible seating for wheelchairs)

Contract period: 12 Nov 2026 – 11 Nov 2028 (2 yrs) · up to 11 Nov 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.
34100000 Motor vehicles60100000 Road transport services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Method Statement Questions: 60%
  • Pricing Schedule: 40%
Published award criteria (2)
  • Method Statement Questions
  • Pricing Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2025, 16:51 BST
Last source update
20 Aug 2026, 14:38 BST
Award evaluation window
Submission end – 2 Nov 2026
Authority reference
DN780230
FTS notice number
2026/S 000-077129
Latest notice
Tender notice (UK4)
Classification (CPV)
Motor vehiclesRoad transport services
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-051f33 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
25 Sept 2026, 12:00 BST
Clarification deadline
16 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please access documents and submit clarifications and tender submission using the following link:

procontract.due-north.com/Advert ↗

Timeline

22 May 2025 → 12 Nov 2026 · 8 dates
  1. Planning notice published
    22 May 2025, 16:51 BST
  2. Next notice expected355 days ago
    3 Nov 2025, 23:59 GMT
  3. Tender notice published72 days ago
    13 Aug 2026, 11:19 BST
  4. Latest notice published65 days ago
    20 Aug 2026, 14:38 BST
  5. Clarification questions by38 days ago
    16 Sept 2026, 12:00 BST
  6. Submission deadline29 days ago
    25 Sept 2026, 12:00 BST
  7. Today
    24 Oct 2026
  8. Award decision expected byin 9 days
    2 Nov 2026, 23:59 GMT
  9. Contract startsin 18 days
    12 Nov 2026

Notice history

9 events · 4 releases on Find a Tender · since 22 May 2025
  1. Pipeline notice published
    22 May 2025, 16:51 BST
    UK1
  2. Tender notice published
    13 Aug 2026, 11:19 BST
    UK4
  3. Published value published: £4,000,000
    13 Aug 2026, 11:19 BST
  4. Status changed to active
    13 Aug 2026, 11:19 BST
  5. Procurement method changed
    13 Aug 2026, 11:19 BST
  6. Deadline published: 11 Sept 2026, 12:00 BST
    13 Aug 2026, 11:19 BST
  7. Tender notice published
    19 Aug 2026, 11:49 BST
    UK4
  8. Deadline moved to 25 Sept 2026, 12:00 BST
    19 Aug 2026, 11:49 BST
    +14 days · was 11 Sept 2026, 12:00 BST
  9. Tender notice published
    20 Aug 2026, 14:38 BST
    UK4
Published amendments (2)

A two week extension has been agreed on request to take into account potential summer holidays of suppliers. This notice has been changed to reflect the additional two weeks extension.

A further change is made to include potential contract risks.

Routine re-releases (4)
  • 2025-05: 1 release · 22 May 2025

Contracting authority & participating public bodies

Leicestershire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNHT-9235-VXDV County Hall, Leicester, East Midlands, LE3 8RAContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender