Find a TenderAwarded

Published 19 Jul 2022, 13:11 BST

Official UK procurement notice

Vehicle Body Repair Service

Official notice

Authority: The Police & Crime Commissioner for Cumbria (Police & fire)

2 lotsServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: North West (UKD1)

Published estimate£380,000total for 2 lots

Submissions closed 8 Sept 2022awarded 2 Feb 2023

Awarded to Thompson Accident Repair Centre Limited +3 more5 awards

Contract term 3 yrsends 30 Sept 2025 · extension options published · starts 1 Oct 2022

What is being bought2 lots · detail below

Published requirement description

Provision of a vehicle body repair service covering body repair work and minor mechanical work for vehicles operated by Cumbria Constabulary. Looking to appoint contractors able to carry out both major and minor repairs. The requirement will be tendered in two lots with contractors able to bid for either one or two lots

CPV: Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Vehicle Body Major RepairAwardedRenewal 3 yrs

Vehicle body repairs are required from Automotive Body shops. Lot 1 comprises structural and chassis repair, minor mechanical repairs, commissioning and decommissioning of vehicles

Contract period: 1 Oct 2022 – 30 Sept 2025 (3 yrs)

Delivery: North West

Extensions: 1 x 12 month optional extension periodVariant bids: not allowed

50110000 Repair and maintenance services of motor vehicles and associated equipment

Lot #2Vehicle Body Minor repairAwardedRenewal 3 yrs

Vehicle body repairs are required from Automotive Body shops. Lot 2 comprise non-structural panel and paint work, minor mechanical repairs, commissioning and decommissioning of vehicles

Contract period: 1 Oct 2022 – 30 Sept 2025 (3 yrs)

Delivery: North West

Extensions: 1 x 12 month extension periodVariant bids: not allowed

50110000 Repair and maintenance services of motor vehicles and associated equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 90Price: 40Social value: 10

Published sub-criteria (5)

Premises and Security: 30
Repair Process: 30
Contract Management: 30
price: 40
Social Value: 10

Published award criteria (5)

Premises and Security: 30%
Repair Process: 30%
Contract Management: 30%
Social Value: 10%
Price: 40%

What this means for your bid

Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes
First published: 19 Jul 2022, 13:11 BST
Last source update: 7 Feb 2023, 16:24 GMT
Award evaluation window: 23 Aug 2022 – …
Authority reference: 56041
FTS notice number: 2023/S 000-003765
Classification (CPV): Repair and maintenance services of motor vehicles and associated equipmentRepair, maintenance and associated services of vehicles and related equipment
Delivery area: North West (UKD1)
Official registry OCID: ocds-h6vhtk-035371 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 8 Sept 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 23 Aug 2022, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

23 Aug 2022 → 7 Feb 2023 · 4 dates

Bids opened
23 Aug 2022, 12:00 BST
Submission deadline
8 Sept 2022, 12:00 BST
Contract starts
1 Oct 2022, 00:00 BST
Notice published
7 Feb 2023, 16:24 GMT

Notice history

2 events · 3 releases on Find a Tender · since 23 Aug 2022

Deadline moved to 8 Sept 2022, 12:00 BST
23 Aug 2022, 09:27 BST
+16 days · was 23 Aug 2022, 12:00 BST
Status changed to complete
7 Feb 2023, 16:24 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	23 Aug 2022	8 Sept 2022	+16 d
—	Bid openingConditions for opening of tenders · IV.2.7	23 Aug 2022	8 Sept 2022	+16 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 5

Awarded value Not summedeach provider’s award repeats the list or panel total

Bids received 77 from SMEs

Contracts signed 5latest 2 Feb 2023

Awarded to	Value	Date	Status
Lot 1 · Vehicle Body Major Repair1 award
Thompson Accident Repair Centre LimitedSME	£380,000 †	—	Awarded
Lot 2 · Vehicle Body Minor repair4 awards
Thompson Accident Repair Centre LimitedSMELot 2: Vehicle Body Repair Minor	£380,000 †	—	Awarded
Greta Motor Body Works LtdSMELot 2: Vehicle Body Repair Minor	£380,000 †	—	Awarded
Smarter Cars (Ulverston) LtdSMELot 2: Vehicle Body Repair Minor	£380,000 †	—	Awarded
Parker Body Repairs LimitedSMELot 2: Vehicle Body Repair Minor	£380,000 †	—	Awarded

Contracts

Lot 1: Vehicle Body Major Repair · Thompson Accident Repair Centre LimitedSME
Signed
2 Feb 2023
Value
£380,000
Period
… – 30 Sept 2025
Status
active
Lot 2: Vehicle Body Repair Minor · Thompson Accident Repair Centre LimitedSME
Signed
2 Feb 2023
Value
£380,000
Period
… – 30 Sept 2025
Status
active
Lot 2: Vehicle Body Repair Minor · Greta Motor Body Works LtdSME
Signed
2 Feb 2023
Value
£380,000
Period
… – 30 Sept 2025
Status
active
Lot 2: Vehicle Body Repair Minor · Smarter Cars (Ulverston) LtdSME
Signed
2 Feb 2023
Value
£380,000
Period
… – 30 Sept 2025
Status
active
Lot 2: Vehicle Body Repair Minor · Parker Body Repairs LimitedSME
Signed
2 Feb 2023
Value
£380,000
Period
… – 30 Sept 2025
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Vehicle Body Major Repair	3bids · 3 electronic	3	—	—
2 · Vehicle Body Minor repair	4bids · 4 electronic	4	—	—

Contracting authority & participating public bodies

The Police & Crime Commissioner for Cumbria

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police Headquarters, Carleton Hall, Penrith, Cumbria, North West, CA10 2AUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Director of Legal ServicesReview body PenrithContact email, phone

Bidders & participating suppliers

5 commercial parties on the notice

Greta Motor Body Works LtdAwarded supplier Southey Trading Estate, Keswick, North West, CA12 5NR
Parker Body Repairs LimitedAwarded supplier Unit 56, Gilwilly Rd, Penrith, North West, CA11 9BL
Smarter Cars (Ulverston) LtdAwarded supplier Billings Road, Dalton in Furness, North West, LA13 0SG
Thompson Accident Repair Centre LimitedAwarded supplier07826150 Stephenson Road, Carlisle, UK, CA1 3NX
Thompson Accident Repair Centre LtdAwarded supplier Stephenson Road, Carlisle, North West, CA1 3NX

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria