Find a TenderAwarded
Published 10 Mar 2022, 15:39 GMT

Official UK procurement notice

Vehicle Body Repair and Refurbishment

Official notice

Authority: Kirklees Council (Local council)

Framework agreement2 lotsServicesOpen procedure
Framework ceiling (notional)£560,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 19 Apr 2022awarded 12 Jul 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Framework Agreement for Vehicle Body Repair and Refurbishment for Kirklees Council. Fleet is approximately 850 vehicles that vary in type and size.

This is split into 2 Lots;

Lot 1 Repair of Cars and Light Commercial Vehicles up to and including 7.5 tonne

Lot 2 Repair of Heavy Commercial Vehicles over 7.5 tonnes

CPV: Body-repair services for vehicles · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice
Places
up to 5 suppliers · 2 bids on the busiest of 2 lots (0.4 per place) · 2 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Repair of Cars and Light Commercial Vehicles up to and inc 7.5 tonnesAwardedPublished value£500,000
Lot #2Repair of Heavy Commercial Vehicles over 7.5 tonnesAwardedPublished value£60,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50%
  • Price: 50%
Conditions of participation2
  • Economic & financial standing

    List and brief description of selection criteria:

    Selection criteria as stated in the procurement documents.

    See Section 4 of the SQ (available to download at yortender.eu-supply.com ↗

    Economic operators must be able to submit either a copy of the audited accounts for the

    most recent two (2) years if requested. If it cannot, then it must provide either:

    a) a statement of the turnover, Profit and Loss Account/ Income Statement, Balance

    Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;

    b) a statement of the cash flow forecast for the current year and a bank letter outlining the

    current cash and credit position; or

    c) alternative means of demonstrating financial status if any of the above are not available

    (e.g. forecast of turnover for the current year and a statement of funding provided by the

    owners and/or the bank, charity accruals accounts or an alternative means of demonstrating

    financial status).

    Economic operators must also confirm whether or not they are part of a wider group (e.g. a

    subsidiary of a holding/parent company), and if so must provide confirmation of:

    a) the name of the organisation;

    b) the relationship to the economic operator completing the SQ; the organisation's company

    accounts (if available); and confirmation on whether or not this organisation would be willing

    to provide a guarantee if necessary, and if not would the economic operator be able to obtain

    a guarantee elsewhere…

  • Technical & professional ability

    List and brief description of selection criteria:

    Relevant experience

    Economic operators are asked to provide examples of relevant experience in accordance

    with the requirements set out within Section 6 of the SQ (available to download at: yortender.eu-supply.com ↗

    Pass - The Candidate has provided EITHER:

    a) at least one example of a previous contract that meets the minimum requirements set out

    in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority

    that the economic operator possesses the relevant general technical expertise and

    professional experience to be entrusted with this Contract;

    OR

    b) a satisfactory reason as to why the economic operator is unable to provide any examples

    of previous contracts that are relevant to the contracting authority's requirements under the

    Contract, and that meets the minimum requirements set out in Section 6.3 of the SQ.

    HOWEVER, economic operators are asked to note that:

    c) If economic operators need to use more than one example to demonstrate that they

    possess the relevant general technical expertise and professional experience, they may do

    d) The contracting authority reserves the right to confirm the accuracy of any information

    provided in response to Section 6 of the SQ with any named customer contact(s). Any

    replies from any named customer contact(s)which lead the contracting authority, acting

    reasonably, to doubt any significant representations made in the economic operator's

    responses to Sect…

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Vehicle Body Repair and Refurbishment” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Mar 2022, 15:39 GMT
Last source update
20 Jul 2022, 17:11 BST
Award evaluation window
19 Apr 2022 – …
Authority reference
KMCTS-007
FTS notice number
2022/S 000-019813
Classification (CPV)
Body-repair services for vehiclesRepair and maintenance services of motor vehicles and associated equipmentRepair, maintenance and associated services of vehicles and related equipment
Delivery area
UKYorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-032069 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
19 Apr 2022, 11:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
19 Apr 2022, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Apr 2022 → 20 Jul 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Apr 2022, 11:00 BST
  2. Bids opened
    19 Apr 2022, 11:00 BST
  3. Notice published
    20 Jul 2022, 17:11 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Jul 2022, 17:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 2busiest of 2 lots
Contracts signed 3latest 12 Jul 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 Repair of Cars and Light Commercial Vehicles up to and inc 7.5 tonnes

    Signed
    12 Jul 2022
    Value
    ceiling above
    Status
    active
  • Lot 1 Repair of Cars and Light Commercial Vehicles up to and inc 7.5 tonnes

    Signed
    12 Jul 2022
    Value
    ceiling above
    Status
    active
  • Lot 2 - Repair of Heavy Commercial Vehicles over 7.5 tonnes

    Signed
    12 Jul 2022
    Value
    £60,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Repair of Cars and Light Commercial Vehicles up to and inc 7.5 tonnes2bids · 2 electronic———
2 · Repair of Heavy Commercial Vehicles over 7.5 tonnes1bids · 1 electronic———

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB184352457 Town Hall,Ramsden Street, , Huddersfield, Yorkshire & Humber, HD1 2TAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body N/A

Framework contractors & participating bidders

2 commercial parties on the notice
  • A & D Accident Repair CentreFramework contractor129 6982 66 liversedge mills, huddersfield road, Mirfield, Yorkshire & Humber, WF14 9DQContact email, phone
  • Archbold Accident RepairFramework contractorUK00307328 Archbold House, Albert Road., Leeds, Yorkshire & Humber, LS27 8TTContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.