Official UK procurement notice
Vehicle Accident Damage Repairs Framework
Authority: The Council of the Borough of Kirklees (Local council)
What is being bought
Published requirement descriptionTenders were invited by the Council of the Borough of Kirklees (the "Council") from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Vehicle Accident Damage Repairs (the "Services") under a proposed Framework.
The Framework will enable the Council to procure Vehicle Accident Damage Repair Services to support its operational fleet.
The Council operates a diverse fleet of approximately 600 vehicles under 7.5 tonnes, including cars, EVs, vans, minibuses, and specialist vehicles across Parks, Housing, and Passenger Transport. Accident damage is unavoidable, making timely, high‑quality repairs critical to maintaining service continuity.
All repairs must meet manufacturer (OEM) standards and comply with relevant safety and regulatory requirements.
Demand is variable and cannot be guaranteed.
Suppliers will be responsible for delivering a full end-to-end service, including vehicle recovery, inspection, repairs to OEM standards, documentation, warranties, and return of the vehicles to the Council.
- The authority expects to re-tender this requirement around 1 May 2030, 23:59 BST.
CPV: Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 6 suppliers · 4 bids received (0.7 per place) · 4 appointed
- Framework period
- 3 yrs · up to 4 yrs from 14 Sept 2026
Published description of the framework
Competitive Selection Process Method: Re-opening of competition amongst all Suppliers on the Framework.
Suppliers awarded a position on the Framework Agreement may be invited by the Council to participate in a Competitive Selection Process by way of an Invitation to submit a Supplemental Tender ("Quote").
Where parties to the Framework Agreement are invited to Quote, the evaluation of the Quote/s will be based on a range of Price and Time using the evaluation model set out within the Framework Agreement.
Provided that the Quote/s is submitted fully in accordance with the requirements set out within the documentation, the Contract will be awarded on the basis of Most Advantageous Tender.
Re-assessment of minimum selection criteria:
Prior to the award of any Specific Contract, the Council reserves the right to re-assess the Supplier to confirm that the Supplier still meets the Council's minimum selection criteria at the time of the proposed award.
Assessment of current capacity:
Prior to the award of any Specific Contract, the Council reserves the right to assess the existing workload of the Supplier to confirm that the Supplier has the necessary capacity to undertake the new Contract alongside any current commitments.
The Council may cancel, postpone, delay or end the procedure without placing an Order for Works or awarding any Contract. Nothing in this Framework Agreement shall oblige the Council to place any Order for Services.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Assessment of the Quality Award Criteria
- Price: Assessment of the Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Vehicle Accident Damage Repairs Framework” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 May 2030
- First published
- 9 Apr 2026, 15:36 BST
- Last source update
- 14 Sept 2026, 15:27 BST
- Award evaluation window
- Submission end – 1 Sept 2026
- Authority reference
KMCTS-037- FTS notice number
2026/S 000-052406- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067f4eFind a Tender
- Risks
Please note Known Risks have been assessed as part of this procurement and in accordance with the Procurement Act 2023, the Council reserves the right to modify this contract where such changes meet the criteria for permitted modifications under Section 74 and Schedule 8 of the Act.
This includes, but is not limited to:
The Council reserves the right to adapt to any changes with regards to any Regulatory body changes, case law and government legislation changes.
The Council reserves the right to decrease/increase the value of the Contract due to annual budget setting.
Any such modifications shall be undertaken in compliance with the permitted grounds set out in Section 74 and Schedule 8 of the Act, including but not limited to modifications arising from unforeseeable circumstances or the materialisation of a known risk.
How it was run
Official notice- Appointment period ends
- 7 Jul 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Procurement documents can be accessed via the Councils Tendering Portal:-
Timeline
9 Apr 2026 → 14 Sept 2026 · 8 dates- Planning notice published194 days ago9 Apr 2026, 15:36 BST
- Market engagement172 days ago30 Apr 2026, 23:59 BST
This is not an invitation to tender.
Please read the response requirements below:
Further information around the key deliverables for this requirement are identified in the Preliminary Market Engagement document. To access this document, organisations must sign up to the YORTender portal (this is free of charge): yortender.eu-supply.com ↗
The Preliminary Market Engagement document can be found here: yortender.eu-supply.com/ctm/Supplier/PublicP… ↗
Responses to this Preliminary Market Engagement are required by 12 noon on Thursday 30th April 2026 and must be submitted via the YORTender portal.
- Tender notice published139 days ago3 Jun 2026, 14:39 BST
- Admission / appointment period ends105 days ago · period end, not a bid countdown7 Jul 2026, 13:00 BST
- Assessment summaries sent55 days ago26 Aug 2026, 00:00 BST
- Award decision expected by48 days ago1 Sept 2026, 23:59 BST
- Contract starts36 days ago14 Sept 2026, 00:00 BST
- Latest notice published36 days ago14 Sept 2026, 15:27 BST
Notice history
10 events · 4 releases on Find a Tender · since 9 Apr 2026- Preliminary market engagement notice published9 Apr 2026, 15:36 BSTUK2
- Tender notice published3 Jun 2026, 14:39 BSTUK4
- Published value published: £1,000,0003 Jun 2026, 14:39 BST
- Status changed to active3 Jun 2026, 14:39 BST
- Procurement method changed3 Jun 2026, 14:39 BST
- Deadline published: 7 Jul 2026, 13:00 BST3 Jun 2026, 14:39 BST
- Contract award notice published26 Aug 2026, 11:11 BSTUK6
- Status changed to complete26 Aug 2026, 11:11 BST
- Contract signature expected8 Sept 2026, 23:59 BSTscheduled
- Contract details notice published14 Sept 2026, 15:27 BSTUK7
Routine re-releases (4)
- 2026-04: 1 release · 9 Apr 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| A & D ACCIDENT REPAIR CENTRE LIMITEDSME, Archbold Carshop LimitedSME, L & I EATON ARC LIMITEDSME, VEHICLE BODYCARE CENTRE LIMITEDSMEVehicle Accident Damage Repairs14 Sept 2026 – 13 Sept 2029 · up to 13 Sept 2030Extensions: 1 x 12 month extension period available | £1,000,000 | 7 Aug 2026 | Awarded |
Contracts
Contract 1 · A & D ACCIDENT REPAIR CENTRE LIMITEDSME, Archbold Carshop LimitedSME, L & I EATON ARC LIMITEDSME, VEHICLE BODYCARE CENTRE LIMITEDSME
- Signed
- 14 Sept 2026
- Value
- £1,000,000
- Period
- 14 Sept 2026 – 13 Sept 2029 · up to 13 Sept 2030 with extensions
- Status
- active
- Extensions
- 1 x 12 month extension period available
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- A & D ACCIDENT REPAIR CENTRE LIMITEDFramework contractor
- ARCHBOLD CARSHOP LIMITEDFramework contractor
- L & I EATON ARC LIMITEDFramework contractor
- VEHICLE BODYCARE CENTRE LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender