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Published 14 Apr 2021, 12:45 BST

Official UK procurement notice

Vaccine Refrigeration and Transportation

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

Framework agreement3 lotsGoodsOpen procedureSME suitableAccelerated
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Medical Devices & Pharma (33) Delivery: Scotland (UKM)
Framework ceiling (notional)£500,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 7 Jul 2021awarded 11 Oct 2021
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Supply of Pharmacy Refrigerators for temperature control range +2°C to +8°C

Supply of Vaccine Porter/Carrier

Supply of Supporting Equipment & Devices for Cold Chain

CPV: Electrical equipment and apparatus · Miscellaneous medical devices and products

How this framework works

From the published notice
Places
up to 15 suppliers · 12 bids on the busiest of 3 lots (0.8 per place) · 13 appointed

Lots and requirements (3)Procurement structure

3 lots · 2 with a published value · evaluation weights differ by lot
Lot #1Pharmacy RefrigerationCancelledRenewalPublished value£1,850,000

The supply, delivery, installation and commissioning with warranty, service and maintenance of pharmacy refrigeration equipment (temp

range +2°C to +8°C).

Supply of Vaccine Porter/Carrier system with temperature control validation.

Range of sizes to support various settings from care home/residential to mass immunisation clinics.

Supporting Equipment & Devices for Cold Chain i.e. data loggers, temperature probes etc

Delivery: Scotland
Extensions: Additional products may be put forward by successful participants for consideration and catalogue listing. · Initial 24 month award with option of x2 (1x12) extension periods.Variant bids: not allowed
33190000 Miscellaneous medical devices and products
Lot #2Vaccine Porter/Carrier SystemCancelledRenewalPublished value£650,000

Supply of Vaccine Porter/Carrier system with temperature control validation.

Range of sizes to support various settings from care home/residential to mass immunisation clinics.

Delivery: Scotland
Extensions: Additional products may be put forward by successful participants for consideration and catalogue listing. · Initial 24 month award with option of x2 (1x12) extension periods.Variant bids: not allowed
33190000 Miscellaneous medical devices and products
Lot #3Supporting Equipment & Devices for Cold ChainCancelledRenewalLot estimate not published

Supporting Equipment & Devices for Cold Chain i.e. data loggers, temperature probes etc

Delivery: Scotland
Extensions: Additional products may be put forward by successful participants for consideration and catalogue listing. · Initial 24 month award with option of x2 (1x12) extension periods.Variant bids: not allowed
33190000 Miscellaneous medical devices and products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Pharmacy Refrigeration30%70%
2 · Vaccine Porter/Carrier System30%70%
3 · Supporting Equipment & Devices for Cold Chain50%50%
What this means for your bid
  • Price carries 50–70 points depending on the lot; most lots put it at 70 points.
  • “Vaccine Refrigeration and Transportation” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Apr 2021, 12:45 BST
Last source update
9 Oct 2023, 10:44 BST
Award evaluation window
7 Jul 2021 – …
Authority reference
NP176/21
FTS notice number
2023/S 000-029658
Accelerated

Framework to support the ongoing NHS Scotland response to the Pandemic to support both the COVID and Flu vaccination programmes.

Classification (CPV)
Electrical equipment and apparatusMiscellaneous medical devices and products
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02a5ee Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: This Framework agreement will apply to: Golden Jubilee Hospital (National Waiting Times Centre Board) NHS 24 NHS Ayrshire and Arran NHS Borders NHS Dumfries and Galloway NHS Education for Scotland NHS Fife NHS Forth Valley NHS Grampian NHS Greater Glasgow and Clyde NHS Health Scotland NHS Highland NHS Lanarkshire NHS Lothian NHS Orkney Healthcare Improvement Scotland NHS Shetland NHS Tayside NHS Western Isles Scottish Ambulance Service The Common Services Agency for the Scottish Health Service The State Hospital for Scotland Scottish Hospices The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of (add description here Vaccine Refrigeration & Transportation) (‘Products’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’), where applicable, i.e. Scottish Hospices, Northern Irelands trusts etc.. (SC Ref:746560)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
7 Jul 2021, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Jul 2021, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

14 May 2021 → 9 Oct 2023 · 4 dates
  1. Next notice expected
    14 May 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    7 Jul 2021, 17:00 BST
  3. Bids opened
    7 Jul 2021, 17:00 BST
  4. Notice published
    9 Oct 2023, 10:44 BST

Notice history

5 events · 4 releases on Find a Tender · since 22 Jun 2021
  1. Published value updated to £500,000
    22 Jun 2021, 13:45 BST
    was £400,000
  2. Status changed to active
    22 Jun 2021, 13:45 BST
  3. Procurement method changed
    22 Jun 2021, 13:45 BST
  4. Deadline published: 7 Jul 2021, 17:00 BST
    22 Jun 2021, 13:45 BST
  5. Status changed to complete
    28 Oct 2021, 14:25 BST
Routine re-releases (4)
  • 2021-04: 1 release · 14 Apr 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 1211 from SMEs · busiest of 3 lots
Contracts signed 4latest 11 Oct 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Supporting Equipment & Devices for Cold Chain

    Signed
    11 Oct 2021
    Value
    £50,000
    Status
    active

  • Pharmacy Refrigeration

    Signed
    11 Oct 2021
    Value
    £300,000
    Status
    active

  • Vaccine Porter/Carrier System

    Signed
    11 Oct 2021
    Value
    £200,000
    Status
    active

  • Vaccine Refrigeration and Transportation

    Signed
    11 Oct 2021
    Value
    £2,000,000
    Status
    active
    • Change The change to this Framework is to take the first 12 month extension option available under the framework terms and conditions. This period will run from from 11/10/23 to 10/10/2024. All terms & conditions of original award remain in place., Need for additional works, services or supplies by the original contractor/concessionaire: The change to this Framework is to take the first 12 month extension option available under the framework terms and conditions. This period will run from from 11/10/23 to 10/10/2024. All terms & conditions of original award remain in place.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Pharmacy Refrigeration8bids · 8 electronic · 8 from abroad7——
2 · Vaccine Porter/Carrier System12bids · 12 electronic · 12 from abroad11——
3 · Supporting Equipment & Devices for Cold Chain10bids · 10 electronic · 10 from abroad8——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Court HouseReview body EdinburghContact email, phone

Framework contractors & participating bidders

14 commercial parties on the notice
  • Cool Repair ScientificFramework contractor Unit D Marlborough Court, Bennerley Road, Nottingham, UK, NG6 8UYContact phone
  • CoolMed LimitedFramework contractor Unit 8 Fourways Trading Estate, Longbridge Road, Manchester, North West, M17 1SWContact phone
  • CorrMed LimitedFramework contractor Coldcroft Farm, Glasshouse Lane, Gloucester, UK, GL19 3HJContact phone
  • Haier BiomedicalFramework contractor Middle Building, 110 Windmill Road, Sunbury On Thames, South East, TW16 7HDContact phone
  • Helapet LtdFramework contractor Lister House, Blackburn Road, Houghton Regis, UK, LU5 5BQContact phone
  • KelsiusFramework contractor Park Road, Eccles, Salford, UK, M30 9JQContact phone
  • Labcold LtdFramework contractor Cherrywood, Chineham Park, Basingstoke, UK, RG24 8WFContact phone
  • Lec MedicalFramework contractor Lec Medical, Stoney Lane, Prescot, UK, L35 2XWContact phone
  • Lec MedicalFramework contractor Stoney Lane, Rainhill, Prescot, North West, L35 2XW
  • Polar Thermal packaging LTDFramework contractor Polar House, Roman Way, Warminster, UK, BA12 8SPContact phone
Show 4 more suppliers
  • SciQuip LtdFramework contractor Newtown, Wem, Shrewbury, West Midlands, SY4 5NUContact phone
  • The Cool Ice Box CompanyFramework contractor 27 Broad Street, South Molton, South West, EX36 3AQ
  • Valley Northern LtdFramework contractor Valley Northern, Carver Road, Stafford, West Midlands, ST16 3BPContact phone
  • Versapak International LtdFramework contractor 4 Veridion Way, Erith, UK, DA18 4AL

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria