V&A Payroll Services

{
  "id": "018157-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-07-04T13:37:19+01:00",
  "ocid": "ocds-h6vhtk-034d95",
  "buyer": {
    "id": "GB-FTS-52085",
    "name": "Victoria and Albert Museum"
  },
  "tender": {
    "id": "VA/CON/14/22",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 700000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "The contract may be varied to:\nIncrease or decrease the number of employees without limitation;\nExtend the initial five year term up to a further two years;\nInclude other related services;\nVariant bids are acceptable only insofar as tenderers may propose alternative pricing methods for the V&A to consider."
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "The V&A utilizes one of 2 employment terms:\n1)75% of employees are subject to “current” or V&A terms\n2)25% of employees are subject to “legacy” or Civil Service terms \nLegacy terms are now almost completely closed to new entrants and so are expected to decrease over the next few years, with the current or V&A terms, increasing to close to 100%.\nLegacy terms, are linked to the Civil Service Pension Scheme, which requires access and operation of the MyCSP pension interface. V&A terms require pension payments to Aviva, the current defined contribution pension scheme. \nEmployees in “Front of House” roles, typically work over 7 days, therefore sickness payments and overtime need to be accommodated for all work patterns. \nPayments to employees, workers and HMRC will be made by the V&A by BACs. The current pay date is 25th of a month, the V&A would be open to discussion on pay date going forward. \nThe current HR system at the V&A is Cascade (via IRIS Software Group Ltd). Any payroll supplier will be expected to work alongside the Cascade system and integrate when open API is available. \nTenderers must have previous experience of administration of MyCSP / Civil Service Pension process / interface.\nPlease note that all values stated in this notice are estimates only, and the contract term is the maximum term inclusive of all extension options.",
        "contractPeriod": {
          "durationInDays": 2520
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "LONDON"
        },
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ]
      }
    ],
    "title": "V&A Payroll Services",
    "value": {
      "amount": 700000,
      "currency": "GBP"
    },
    "status": "active",
    "documents": [
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2022-08-01T12:30:00+01:00",
      "address": {
        "streetAddress": "Electronically"
      }
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2022-08-01T12:30:00+01:00"
    },
    "description": "The V&A is a National Museum of art, design, and performance. It employs c950 staff, plus c300 staff pa as zero hours (“casual”) workers. The V&A will open 2 new venues during 2024 and 2025, which is expected to increase the employee headcount by c150.The V&A is conducting a tender process, for a fully managed payroll service from 01 December 2022.\nPlease note contract value is an estimate only, as the number of employees throughout the contract period may unforeseeably vary.",
    "tenderPeriod": {
      "endDate": "2022-08-01T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "79211110",
      "scheme": "CPV",
      "description": "Payroll management services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers must have experience of previous administration of MyCSP / Civil Service Pension process / interface"
        },
        {
          "minimum": "Turnover must be at least twice the estimated annual contract value (i.e. £200,000 or greater)"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.delta-esourcing.com/tenders/UK-title/826A57Z4VH",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-52085",
      "name": "Victoria and Albert Museum",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI3",
        "locality": "London",
        "postalCode": "SW7 2RL",
        "countryName": "United Kingdom",
        "streetAddress": "Cromwell Road, South Kensington"
      },
      "details": {
        "url": "https://www.vam.ac.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "08",
            "scheme": "COFOG",
            "description": "Recreation, culture and religion"
          }
        ]
      },
      "identifier": {
        "legalName": "Victoria and Albert Museum"
      },
      "contactPoint": {
        "url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./826A57Z4VH",
        "email": "d.osborne@vam.ac.uk",
        "telephone": "+44 2079422229"
      }
    },
    {
      "id": "GB-FTS-8365",
      "name": "Victoria and Albert Museum",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Kensington",
        "postalCode": "SW7 2RL",
        "countryName": "United Kingdom",
        "streetAddress": "Cromwell Road"
      },
      "identifier": {
        "legalName": "Victoria and Albert Museum"
      },
      "contactPoint": {
        "telephone": "+44 2079422229"
      }
    }
  ],
  "language": "en",
  "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./826A57Z4VH\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/826A57Z4VH\n GO Reference: GO-202271-PRO-20535108",
  "initiationType": "tender"
}