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Find a TenderAwardedContract details notice
Published 9 Feb 2026, 10:22 GMT

Official UK procurement notice

UOW981 - Applicant Tracking Software (ATS)

Official notice

Authority: University of Worcester (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG12)
Published estimate£84,000≈ £21k / year · £100,800 inc. VAT8.6% below published estimate
Submissions closed 16 Mar 2026awarded 1 May 2026
Awarded to ITS SOFTWARE SYSTEMS LIMITED
Contract term 4 yrsends 30 Nov 2030 · up to 30 Nov 2033 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

The University’s current Applicant Tracking System (ATS) has been in place since 2019 and the contract expires on 30th November 2026. A full open re-tender process is therefore now required to ensure the University retains use of a comprehensive and up-to-date system.

CPV: Recruitment services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsPublished value£84,000
Contract period: 1 Dec 2026 – 30 Nov 2030 (4 yrs) · up to 30 Nov 2033 with extensionsValue: £84,000 exc. VAT · £100,800 inc. VAT
Delivery: West Midlands
Extensions: 3 x 12 Months
79600000 Recruitment services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 30 % Commercial, 70% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Feb 2026, 10:22 GMT
Last source update
3 Jul 2026, 16:14 BST
Authority reference
UOW981 2026/27
FTS notice number
2026/S 000-011266
Latest notice
Contract details notice (UK7)
Classification (CPV)
Recruitment services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-064ada Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
16 Mar 2026, 10:00 GMT
Clarification deadline
9 Mar 2026, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofworcester/ ↗

Timeline

9 Feb 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published259 days ago
    9 Feb 2026, 10:22 GMT
  2. Clarification questions by231 days ago
    9 Mar 2026, 10:00 GMT
  3. Submission deadline224 days ago
    16 Mar 2026, 10:00 GMT
  4. Latest notice published115 days ago
    3 Jul 2026, 16:14 BST
  5. Today
    27 Oct 2026
  6. Contract startsin 34 days
    1 Dec 2026

Notice history

5 events · 3 releases on Find a Tender · since 9 Feb 2026
  1. Tender notice published
    9 Feb 2026, 10:22 GMT
    UK4
  2. Contract award notice published
    24 Jun 2026, 10:44 BST
    UK6
  3. Status changed to complete
    24 Jun 2026, 10:44 BST
  4. Contract signature expected
    25 Jun 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    3 Jul 2026, 16:14 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £76,8041 award exc. VAT
Bids received 1311 from SMEs
Contracts signed 1latest 22 Jun 2026
Awarded toValueDateStatus
ITS SOFTWARE SYSTEMS LIMITED1 Sept 2026 – 31 Aug 2030 · up to 31 Aug 2033Extensions: 3 x 12 months£76,8041 May 2026Awarded

Contracts

  • UOW981 - Applicant Tracking Software (ATS) · ITS SOFTWARE SYSTEMS LIMITED

    Signed
    22 Jun 2026
    Value
    £76,804
    Period
    1 Sept 2026 – 31 Aug 2030 · up to 31 Aug 2033 with extensions
    Status
    active
    Extensions
    3 x 12 months

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders110—

Contracting authority & participating public bodies

University of Worcester

Contracting authorityPublic authority - sub-central government GB-PPON: PYJR-8772-LLDP Henwick Grove, Worcester, West Midlands, WR2 6AJContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • ITS Software Systems Limited T/A EployAwarded supplierGB-PPON: PVRN-9969-DMYX Eploy House, Edwin Avenue, Hoo Farm Industrial Estate, Kidderminster, West Midlands, DY11 7RAContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender