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Published 4 Apr 2025, 18:54 BST

Official UK procurement notice

UOW943 Event Furniture Hire and Light Catering Equipment Hire

Official notice

Authority: University of Worcester (Education)

2 lotsServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£108,000total for 2 lots · £130,000 inc. VAT
Submissions closed 8 May 2025
Lots 2see the lot list below
Contract term 2 yrsends 1 Jul 2027 · up to 1 Jul 2029 with extensions · starts 1 Jul 2025

What is being bought2 lots · detail below

Published requirement description

This tender is for the hire of event furniture (tables and chairs) and hire of light catering equipment (dinner sets, glassware and cutlery). The tender is split into two Lots and suppliers are welcome to tender for either or for both Lots. The hired equipment is required for a number of events throughout the year.

CPV: Event services · Light catering equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£108,000 together)
Lot #1Event Furniture HireRenewal 2 yrsSMEPublished value£42,000

This Lot is for the hire of event furniture to include tables and chairs for a range of events at the University of Worcester.

Contract period: 1 Jul 2025 – 1 Jul 2027 (2 yrs) · up to 1 Jul 2029 with extensionsValue: £42,000 exc. VAT · £50,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for 2 x 12 month periods
39311000 Light catering equipment79952000 Event services
Lot #2Hire of Light Catering EquipmentRenewal 2 yrsSMEPublished value£66,000

This Lot is for the hire of light catering equipment to include dinner sets, cutlery and glassware. This lot will also include ancillary items as and when needed byt he University of Worcester.

Contract period: 1 Jul 2025 – 1 Jul 2027 (2 yrs) · up to 1 Jul 2029 with extensionsValue: £66,000 exc. VAT · £80,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for 2 x 12 month periods
39311000 Light catering equipment79952000 Event services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Apr 2025, 18:54 BST
Last source update
4 Apr 2025, 18:54 BST
FTS notice number
2025/S 000-013247
Latest notice
Tender notice (UK4)
Classification (CPV)
Event servicesLight catering equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04fdb7 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
8 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders should be submitted on the University of Worcester's tender portal - in-tendhost.co.uk/universityofworcester ↗

Timeline

4 Apr 2025 → 1 Jul 2025 · 3 dates
  1. Tender notice published
    4 Apr 2025, 18:54 BST
  2. Submission deadline
    8 May 2025, 13:00 BST
  3. Contract starts
    1 Jul 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Apr 2025, 18:54 BST
    UK4

Contracting authority & participating public bodies

University of Worcester

Contracting authorityPublic authority - sub-central government GB-PPON: PYJR-8772-LLDP Henwick Grove, Worcester, West Midlands, WR2 6AJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender