Official UK procurement notice
UOS-S00927 Marquee Hire · UK public procurement notice
Authority: UNIVERSITY OF SUFFOLK LTD (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe University of Suffolk require an experienced and capable supplier to provide hire of a marquee and luxury portable toilet facilities for the University’s graduation ceremonies in October 2025, with a University only option to extend the contract on four occasions, each extension being for one additional year, making the maximum contract length 5 years in total.
The maximum estimated total value in II 1.5 only applies if the contract is extended and is subject to inflationary increase after the initial 12 months.
The graduation ceremonies will take place from Saturday 18 to Wednesday 22 October 2025 at the University of Suffolk on the Ipswich waterfront. The marquee and toilet facilities will be positioned in the Wharf car park (Orwell Quay, Ballast Wharf Walk, Wykes Bishop St, Ipswich, IP3 0DT).
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1The University of Suffolk sought a suitably experienced and capable supplier to…AwardedRenewalPublished value£750,000
The University of Suffolk sought a suitably experienced and capable supplier to provide hire of a marquee and luxury portable toilet facilities for the University’s graduation ceremonies in October 2025, with a University only option to extend the contract on four occasions, each extension being for one additional year, making the maximum contract length 5 years in total.
The graduation ceremonies will take place from Saturday 18 to Wednesday 22 October 2025 at the University of Suffolk on the Ipswich waterfront. The marquee and toilet facilities will be positioned in the Wharf car park (Orwell Quay, Ballast Wharf Walk, Wykes Bishop St, Ipswich, IP3 0DT).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 50%
- Cost: 50%
Published award criteria (2)
- Quality: 50
- Cost: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Feb 2025, 19:05 GMT
- Last source update
- 9 Sept 2025, 14:05 BST
- Award evaluation window
- 24 Mar 2025 – …
- Authority reference
UOS-S00927- FTS notice number
2025/S 000-055035- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e47eFind a Tender
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=978810414 GO Reference: GO-202599-PRO-32240834
How it was run
Official notice- Submission deadline
- 24 Mar 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 24 Mar 2025, 17:00 GMT
Timeline
24 Mar 2025 → 9 Sept 2025 · 3 dates- Submission deadline24 Mar 2025, 17:00 GMT
- Bids opened24 Mar 2025, 17:00 GMT
- Notice published9 Sept 2025, 14:05 BST
Notice history
2 events · 2 releases on Find a Tender · since 9 Sept 2025- Status changed to complete9 Sept 2025, 14:05 BST
- Buyer details updated9 Sept 2025, 14:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| T&L Marquee Hire LimitedSMEEvent Services | £625,000 † | — | Awarded |
Contracts
Event Services · T&L Marquee Hire LimitedSME
- Signed
- 15 Aug 2025
- Value
- £625,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- T And L Marquee Hire LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria