Official UK procurement notice
University of Portsmouth Bus Service
Authority: University of Portsmouth Higher Education Corporation (Education)
What is being bought
Published requirement descriptionThe Supplier shall be required to provide two main bus Service routes: U1: is a Southsea circular route that operates Monday to Friday, during term-time, in an anti-clockwise direction only, through the main student and staff housing areas and starting at Kings Theatre. U2: The U2 bus Service shall run Monday to Friday, during term-time, to help students get from the city centre campus to Langstone sports pitches.
The nature of the University activities is such that demand for bus Services will fluctuate during the day, (with early morning and late afternoon peaks for travel), and throughout the year, with greater demand at the start of the academic year and during events organised by the University or Student Union, for example. The Supplier shall be required to provide Services to cater for the busiest periods, and shall be required to deliver a flexible Service
which is able to react to changes in demand. This may require the provision of duplicate or additional vehicles operating outside the standard timetable, and provision of additional vehicles to cater for specific events within the University calendar.
- The authority expects to re-tender this requirement around 1 Feb 2030, 23:59 GMT.
- No preliminary market engagement: Preparation was prior to the Procurement Act go live date.
CPV: Other community, social and personal services · Public road transport services · Road transport services · Special-purpose road passenger-transport services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: The award criteria is provided in full in the Invitation to Tender documentation
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2030
- First published
- 24 Mar 2025, 10:22 GMT
- Last source update
- 13 Jun 2025, 14:01 BST
- Award evaluation window
- Submission end – 16 May 2025
- Authority reference
24-HB-057- FTS notice number
2025/S 000-010836- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f7bcFind a Tender
How it was run
Official notice- Submission deadline
- 28 Apr 2025, 12:00 BST
- Clarification deadline
- 18 Apr 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in-tendhost.co.uk/he/aspx/Home ↗
Suppliers will need to register on the InTend portal to submit a tender response.
Timeline
24 Mar 2025 → 1 Sept 2025 · 8 dates- Tender notice published24 Mar 2025, 10:22 GMT
- Clarification questions by18 Apr 2025, 00:00 BST
- Submission deadline28 Apr 2025, 12:00 BST
- Award decision expected by16 May 2025, 00:59 BST
- Assessment summaries sent23 May 2025
- Standstill ends9 Jun 2025, 23:59 BST
- Latest notice published13 Jun 2025, 14:01 BST
- Contract starts1 Sept 2025
Notice history
6 events · 4 releases on Find a Tender · since 24 Mar 2025- Tender notice published24 Mar 2025, 10:22 GMTUK4
- Tender notice published25 Mar 2025, 09:30 GMTUK4
- Contract award notice published29 May 2025, 10:04 BSTUK6
- Status changed to complete29 May 2025, 10:04 BST
- Contract details notice published13 Jun 2025, 14:01 BSTUK7
- Contract signature expected1 Jul 2025, 00:59 BSTscheduled
Published amendments (1)
To view this requirement, please go to https://in-tendhost.co.uk/port/aspx/Home . Click on 'Tenders', and then 'Current'. You will need to register on the portal to be able to express an interest.
Routine re-releases (4)
- 2025-03: 1 release · 24 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FIRST HAMPSHIRE & DORSET LIMITEDUniversity of Portsmouth Bus Services1 Sept 2025 – 1 Sept 2028 · up to 1 Sept 2030Extensions: Option to extend for a further two years, if required. · Options: Flexibility in University changes and innovative improvements to the Service. | £3,646,412 | 23 May 2025 | Awarded |
Contracts
University of Portsmouth Bus Services · FIRST HAMPSHIRE & DORSET LIMITED
- Signed
- 10 Jun 2025
- Value
- £3,646,412
- Period
- 1 Sept 2025 – 1 Sept 2028 · up to 1 Sept 2030 with extensions
- Status
- active
- Extensions
- Option to extend for a further two (2) x twelve (12) month periods with a potential full Contract Period up to 31 August 2030.
2 agreed KPIs: Service Times · Reporting
- Service Times, The Supplier should run the Services within one (1) minute early and five (5) minutes late at least 95% of the time.
- Reporting, The Performance Levels for reporting and performance purpose shall be as follows: 1)total full journeys accomplished without delay, vehicle breakdown; 2)on-time performance. Total journeys that reach each bus stop on time; 3) average delay at bus stops; 4) volume count of passengers per day; 5) bus speed as a proportion of general traffic speed; and 6) overall passenger satisfaction. To be monitored by surveys, and volume of complaints.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 0 | 0 | — |
Who bid
- wonFirst Hampshire & Dorset Limited · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- FIRST HAMPSHIRE & DORSET LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender