Official UK procurement notice
Unit4 ERP Support and Maintenance (CPA/SPU/2563P)
Authority: Police and Crime Commissioner for Cheshire (Police & fire)
What is being bought
Published requirement descriptionThis is a Contract Details Notice.
Provision of Support and Maintenance for existing ERP system. The existing system was procured under GCloud 12 call-off agreement, ref CPA/SPU/1400P. This ERP system integrates with a number of other force systems and is not yet deemed end of life. So this contract is to provide support and maintenance for the existing system up to the alignment date with interdependent systems at which point the wider business systems will be reviewed.
There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32
UK5 and UK6 notices have been published.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Apr 2025, 12:15 BST
- Last source update
- 6 Jun 2025, 12:42 BST
- Authority reference
CPA/SPU/2563P- FTS notice number
2025/S 000-030567- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050267Find a Tender
- Why no open competition
Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement; Additional Repeat Further Following Competitive Procedure
- Published justification
This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:-
Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Given the level of integration, the enhancements undertaken and the extent to which this system is embedded along with the financial and technical cost (and time) of a project to replace.
Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of ERP systems out there, however only Unit4 themselves or Unit4 via a reseller can support their own software product. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives
How it was run
Official notice- Submission deadline
- —
Timeline
25 Apr 2025 → 6 Jun 2025 · 2 dates- Standstill ends25 Apr 2025, 23:59 BST
- Notice published6 Jun 2025, 12:42 BST
Notice history
4 events · 3 releases on Find a Tender · since 14 Apr 2025- Transparency notice published14 Apr 2025, 12:15 BSTUK5
- Contract award notice published14 Apr 2025, 12:28 BSTUK6
- Contract signature expected2 May 2025, 00:59 BSTscheduled
- Contract details notice published6 Jun 2025, 12:42 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software LimitedSMEUnit4 ERP Support and Maintenance 10 May 2025 – 10 May 2028 · up to 10 May 2032Extensions: The contract can be extended but due to a fault with the In-Tend (e-sender) system, the extension details could not be added in the UK5 notice. There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32 | £3,313,943 | 14 Apr 2025 | Awarded |
Contracts
Unit4 ERP Support and Maintenance · UNIT4 Business Software LimitedSME
- Signed
- 9 May 2025
- Value
- £3,313,943
- Period
- 10 May 2025 – 10 May 2028 · up to 10 May 2032 with extensions
- Status
- active
- Extensions
- There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UNIT4 BUSINESS SOFTWARE LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender