Union Yard / Polden Studios - Purpose Built Student Accommodation - Property Management Services

{
  "id": "014569-2024",
  "tag": [
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  "date": "2024-05-07T16:29:38+01:00",
  "ocid": "ocds-h6vhtk-044fc5",
  "buyer": {
    "id": "GB-FTS-98671",
    "name": "Rushmoor Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-044fc5",
    "title": "Union Yard / Polden Studios - Purpose Built Student Accommodation - Property Management Services",
    "amendments": [
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        "id": "1",
        "description": "4. Deadline for requests for clarification - 16.05.24 23:59\n5. Tender return deadline - 28.05.24 12:00\n6. Presentation and interview (if required)- w/c 13.06.24\n7. Notification of award - 17.06.24\n8. Standstill period starts - 18.06.24\n9. Standstill period ends - 27.06.24 23:59\n10. Contract award - 28.06.24",
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              "section": "II.1.4"
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            "newValue": {
              "date": "2024-05-28T12:00:00+01:00"
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              "date": "2024-05-07T12:00:00+01:00"
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "description": "Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. \nPolden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024.\nThe Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham.\nThe Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. \nThe successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University.\nThe supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income.\nThe Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024.\nThe initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. \nThe Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. £400,000 for year 1 of the contract, in view of one-off mobilisation costs, and £350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law.  \nTenderers are required to attend an accompanied tour of the site. Two site tours options are offered:\n•\tThursday 11th April 2024 - 14:00\n•\tMonday 15th April 2024 - 11:00\nInterested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to time slot commencement. A maximum of 3 attendees are allowed per supplier. \nThe Council will also host an online Bidders Briefing via Microsoft (MS) TEAMS on Wednesday 17th April 2024 - 11:00. Interested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to commencement of the briefing.\nThe Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below.\n1. Procurement documents available on Southeast Business Portal - 04.04.24\n2. Site tours - 11.04.23 14:00 & 15.04.24 11:00\n3. Bidders briefing\t - 17.04.24 11:00 \n4. Deadline for requests for clarification - 25.04.24 23:59\n5. Tender return deadline\t- 07.05.24 12:00 \n6. Presentation and interview (if required)- w/c 13.05.24\n7. Notification of award - 20.05.24 \n8. Standstill period starts \t- 21.05.24\n9. Standstill period ends - 31.05.24 23:59\n10. Contract award - 03.06.24\nThe Council will administrate the procurement process using its e-sourcing system ProContract/SEBP which will be used for:\n•\tAccess to and issue of procurement information & documentation \n•\tPre-tender submission clarification requests and response\n•\tTender submission \n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback\nThe system can be accessed free of charge via the following link:\nhttps://sebp.due-north.com/",
    "classification": {
      "id": "79993000",
      "scheme": "CPV",
      "description": "Building and facilities management services"
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  "parties": [
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      "id": "GB-FTS-98671",
      "name": "Rushmoor Borough Council",
      "roles": [
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      "address": {
        "region": "UKJ37",
        "locality": "FARNBOROUGH",
        "postalCode": "GU14 7JU",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Rushmoor Borough Council Offices,Farnborough Road"
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        "telephone": "+44 1252398183"
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  "language": "en",
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{
  "id": "011022-2024",
  "tag": [
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  "date": "2024-04-04T17:02:52+01:00",
  "ocid": "ocds-h6vhtk-044fc5",
  "buyer": {
    "id": "GB-FTS-98671",
    "name": "Rushmoor Borough Council"
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    "lots": [
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        "id": "1",
        "value": {
          "amount": 4000000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties."
        },
        "renewal": {
          "description": "The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The detailed service requirements that the supplier will be required to undertake are set out within Specification - PMA document accessible within the procurement documents issued via the Council's SEBP/Pro-Contract e-sourcing system.\nThe service requirements can be summarised as follows:\n•\tProperty Management\n•\tMobilisation & Leasing\n•\tFacilities Management\n•\tHR\n•\tBusiness Plan\n•\tHealth & Safety\n•\tTenancy Process & Referencing\n•\tAsset Management Support\n•\tBuilding Surveying & Project Management (at option of the Council)\n•\tSustainability / Environmental\n•\tUtilities\n•\tInsurance\n•\tCRM\n•\tMarketing & PR\n•\tTax\n•\tProperty Accounting Additional information: Union Yard is the key Council regeneration scheme that will see the comprehensive redevelopment of the heart of Aldershot town centre and will create a new, revitalised and vibrant space. \nIt will provide flexible retail, new homes and public space in the heart of the town centre, as well as accommodation for students. Among the features will be a makers' yard, with new public square and creative space for small and independent businesses.\nOnce completed, Union Yard will comprise:\n•\t128 student units;\n•\t82 one and two-bedroom apartments for private rented use;\n•\t18 affordable homes;\n•\t12 flexible commercial and retail units;\n•\tA Makers' Yard offering smaller creative workshop spaces for small and independent businesses;\n•\tNew public square linking the High Street and Union Street\nFurther information in respect of the wider Union Yard development and the Polden Studios student accommodation offer can be accessed via the Council's general website and dedicated Union Yard web pages via the links below:\n•\thttps://www.rushmoor.gov.uk/town-centres-and-regeneration/union-yard/\n•\thttps://union-yard.co.uk/",
        "contractPeriod": {
          "durationInDays": 3600
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryLocation": {
          "description": "New build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire."
        },
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          }
        ],
        "additionalClassifications": [
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            "scheme": "CPV",
            "description": "Refurbishment work"
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            "description": "Facilities management software package"
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            "description": "Financial systems software package"
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            "description": "Enterprise resource planning software package"
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          {
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            "description": "Repair and maintenance services of electrical and mechanical building installations"
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            "scheme": "CPV",
            "description": "Repair and maintenance services of central heating"
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            "description": "Repair and maintenance services of cooler groups"
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            "description": "Lift-maintenance services"
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            "description": "Residential building rental or sale services"
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            "scheme": "CPV",
            "description": "Residential property services"
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            "scheme": "CPV",
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            "scheme": "CPV",
            "description": "Construction project management services"
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            "description": "Sales and purchases recording services"
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            "description": "Compilation of financial statements services"
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          {
            "id": "79212100",
            "scheme": "CPV",
            "description": "Financial auditing services"
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          {
            "id": "79711000",
            "scheme": "CPV",
            "description": "Alarm-monitoring services"
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            "id": "79713000",
            "scheme": "CPV",
            "description": "Guard services"
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          {
            "id": "79715000",
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            "description": "Patrol services"
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            "id": "79910000",
            "scheme": "CPV",
            "description": "Management holdings services"
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            "description": "Interior decorating services"
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            "description": "Event services"
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            "description": "Facilities management services"
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            "description": "Business organisation services"
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            "description": "Invoicing services"
          },
          {
            "id": "90714500",
            "scheme": "CPV",
            "description": "Environmental quality control services"
          },
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            "id": "90911000",
            "scheme": "CPV",
            "description": "Accommodation, building and window cleaning services"
          },
          {
            "id": "98311100",
            "scheme": "CPV",
            "description": "Laundry-management services"
          },
          {
            "id": "98311200",
            "scheme": "CPV",
            "description": "Laundry-operation services"
          },
          {
            "id": "98334000",
            "scheme": "CPV",
            "description": "Wellness services"
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          {
            "id": "98341100",
            "scheme": "CPV",
            "description": "Accommodation management services"
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            "scheme": "CPV",
            "description": "Caretaker services"
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        ]
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    ],
    "title": "Union Yard / Polden Studios - Purpose Built Student Accommodation - Property Management Services",
    "value": {
      "amount": 4000000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
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    "bidOpening": {
      "date": "2024-05-07T12:05:00+01:00"
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    "recurrence": {
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    },
    "awardPeriod": {
      "startDate": "2024-05-07T12:05:00+01:00"
    },
    "description": "Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. \nPolden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024.\nThe Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham.\nThe Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. \nThe successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University.\nThe supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income.\nThe Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024.\nThe initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. \nThe Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. £400,000 for year 1 of the contract, in view of one-off mobilisation costs, and £350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law.  \nTenderers are required to attend an accompanied tour of the site. Two site tours options are offered:\n•\tThursday 11th April 2024 - 14:00\n•\tMonday 15th April 2024 - 11:00\nInterested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to time slot commencement. A maximum of 3 attendees are allowed per supplier. \nThe Council will also host an online Bidders Briefing via Microsoft (MS) TEAMS on Wednesday 17th April 2024 - 11:00. Interested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to commencement of the briefing.\nThe Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below.\n1. Procurement documents available on Southeast Business Portal - 04.04.24\n2. Site tours - 11.04.23 14:00 & 15.04.24 11:00\n3. Bidders briefing\t - 17.04.24 11:00 \n4. Deadline for requests for clarification - 25.04.24 23:59\n5. Tender return deadline\t- 07.05.24 12:00 \n6. Presentation and interview (if required)- w/c 13.05.24\n7. Notification of award - 20.05.24 \n8. Standstill period starts \t- 21.05.24\n9. Standstill period ends - 31.05.24 23:59\n10. Contract award - 03.06.24\nThe Council will administrate the procurement process using its e-sourcing system ProContract/SEBP which will be used for:\n•\tAccess to and issue of procurement information & documentation \n•\tPre-tender submission clarification requests and response\n•\tTender submission \n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback\nThe system can be accessed free of charge via the following link:\nhttps://sebp.due-north.com/",
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      "description": "Building and facilities management services"
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      "name": "Rushmoor Borough Council",
      "roles": [
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      "address": {
        "region": "UKJ37",
        "locality": "FARNBOROUGH",
        "postalCode": "GU14 7JU",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Rushmoor Borough Council Offices,Farnborough Road"
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        "name": "Roger Sanders",
        "email": "procurement@rushmoor.gov.uk",
        "telephone": "+44 1252398183"
      }
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    {
      "id": "GB-FTS-1579",
      "name": "The High Court of Justice",
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      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "The Strand"
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}