Unattended Library Management System

Official notice

Authority: Norfolk County Council (Local council)

ServicesNegotiated without publication of a contract notice

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: East of England (UKH1)

Awarded value£152,702published contract · exc. VAT

Awarded 18 Jul 2023

Awarded to Bibliotheca

What is being bought

Published requirement description

A contract was awarded in September 2016 to Bibliotheca to supply a system controller, access panel, image server and sufficient CCTV cameras to cover the public areas in each library in Norfolk, and to provide maintenance for software and hardware for the duration of the contract. This was to allow access to the library whilst unattended. Equipment is owned by the Council. That contract is due to expire at the end of March 2024. The Council intends to award a new contract to Bibliotheca under Regulation 32 of the Public Contract Regulations 2015 to 31 March 2026 i.e a two year contract.

CPV: IT services: consulting, software development, Internet and support · Library software package

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: East of England · Norfolk

48160000 Library software package

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Jul 2023, 09:01 BST
Last source update: 20 Jul 2023, 09:01 BST
FTS notice number: 2023/S 000-020870
Classification (CPV): IT services: consulting, software development, Internet and supportLibrary software package
Delivery area: East of England (UKH1)
Official registry OCID: ocds-h6vhtk-03e3a1 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The Council is using Reg 32(2)(b) for this contract. The hardware for the unattended library solution provided by Bibliotheca under the contract is still current and owned by the Council. The hardware was purchased via Bibliotheca on their recommendation in 2016 when the system was implemented under a contract that was competitively procured under the open procedure, to fit with the software and to provide an overall robust system for allowing unattended access. The software that is compatible with the hardware is with the current provider. It is not best value for money to remove and dispose of current hardware and re-buy hence competition is absent for technical reasons. Contract will likely be competed at the end of the 2 years when hardware is end of life.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £152,7021 contract exc. VAT

Contracts signed 1latest 18 Jul 2023

Awarded to	Value	Date	Status
Bibliotheca	£152,702 †	—	Awarded

Contracts

Unattended Library Management System · Bibliotheca
Signed
18 Jul 2023
Value
£152,702
Status
active

Contracting authority & participating public bodies

Norfolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Martineau Lane, NORWICH, East of England, NR12DHContact name, email, phone

Dispute resolution & review bodies

nplawReview body Norwich

Bidders & participating suppliers

1 commercial party on the notice

Bibliotheca LimitedAwarded supplierGB-COH: 02983151 Landmark House Station Road, Cheshire, North West, SK8 7BS

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.