Official UK procurement notice
UKRI - DDaT21497 - Workspace Booking System
Authority: UK SHARED BUSINESS SERVICES LIMITED·Consortium: 2 public authorities
What is being bought
Published requirement descriptionWorkspace Booking System
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Workspace Booking SystemAwardedRenewalPublished value£350,000
Workspace Booking System
The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes.
Key tenets of the Future of Work are:
- We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy
- We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance
- We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds
- We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.
This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.
How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 75%
- price: 25%
Published award criteria (2)
- Technical: 75
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Jan 2022, 17:14 GMT
- Last source update
- 28 Oct 2022, 13:01 BST
- Award evaluation window
- 16 Feb 2022 – …
- Authority reference
DDaT21497- FTS notice number
2022/S 000-030508- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030a38Find a Tender
- Electronic trading
- electronic ordering · electronic payment
Publisher note: The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
How it was run
Official notice- Submission deadline
- 16 Feb 2022, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Feb 2022, 11:01 GMT
Timeline
16 Feb 2022 → 28 Oct 2022 · 4 dates- Submission deadline16 Feb 2022, 11:00 GMT
- Bids opened16 Feb 2022, 11:01 GMT
- Contract starts23 Mar 2022
- Notice published28 Oct 2022, 13:01 BST
Notice history
2 events · 3 releases on Find a Tender · since 28 Oct 2022- Status changed to complete28 Oct 2022, 13:01 BST
- Buyer details updated28 Oct 2022, 13:01 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextDescription · II.2.2 | Workspace Booking System The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisa… | **PLEASE NOTE** This corrigendum is to replace previously issued access code for Delta eSourcing Portal, due to an error with the standard questionnaire. New access code: 8BKKM729C6 Workspace Booking System The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office … |
Following the launch of the tender it came to our attention that part of our standard questionnaire was missing from the Delta eSourcing Platform tenderbox. This has now been rectified and the Delta reissued with new access code: 8BKKM729C6
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SpaceIQ, LLC | £166,424 † | — | Awarded |
Contracts
Contract 030508-2022-1 · SpaceIQ, LLC
- Signed
- 8 Jul 2022
- Value
- £166,424
- Period
- … – 22 Mar 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- UK Research and InnovationContracting authorityBody governed by public lawResearch
Dispute resolution & review bodies
- UK Shared Business ServicesMediation bodyReview bodyReview contact point
- UK Shared Business Services LtdMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- SpaceIQ, LLCAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.